Call for Expression of Interest (EOI) for General Supplies (Office Equipment and Stationery)

CALL FOR EXPRESSION OF INTEREST (EOI) FOR GENERAL SUPPLIES

Reference No: CHB/EOI/2025/004

Community Health Boosters (CHB) is a pioneering youth-led organization dedicated to creating digital health technologies and youth-friendly learning tools that empower young individuals, amplify their voices, and enhance their opportunities. Founded in 2019 at the University of Rwanda, College of Medicine and Health Sciences, CHB collaborates with young people to co-create inclusive digital solutions, low-tech games, magazines, and services that enrich their lives. Our Human-Centered Design approach fosters an environment where the ideas of young people can flourish into reality – where informed young people actively address issues affecting their lives.

CHB’s mission is to promote and enrich the holistic well-being of young people through youth-friendly means. We advocate for youth-friendly services and strive to improve access to information that aids in informed decision-making and adopting healthier behaviors.

Towards furthering this cause, CHB is seeking qualified company to supply essential Office materials that support organization daily operations.

Scope of Work

General supplies refer to a broad category of essential goods that CHB requires to maintain efficient operations. These supplies contribute to office functionality, employee well-being, and productivity. The general supplies include, but are not limited to:

• Office Equipment & Furniture: Desks, chairs, cabinets, and other essential office items.
• Stationery & Office Supplies: Notebooks, pens, markers, staplers, folders, and general office consumables.
• Printing & Photocopying Supplies: Toners, cartridges, A4/A3 paper, printers, and related accessories.
• Cleaning & Hygiene Products: Tissue paper, hand sanitizers, detergents, disinfectants, and waste bins.
• Bottled Drinking Water and Juice: Essential for hydration and workplace comfort.
• IT & Electronic Accessories: Computer peripherals, external hard drives, flash drives, and power cables, etc.

CHB aims to establish a framework agreement with selected suppliers to ensure a steady supply of quality products at competitive prices.

Requirements

Interested suppliers must meet the following criteria:

• Be legally registered in Rwanda with a valid business license
• Demonstrate experience in supplying similar goods
• Provide proof of tax compliance
• Show financial capacity and supply capability
• Offer competitive pricing with quality assurance
• Provide references from at least three organizations they have supplied in the past

Evaluation Criteria

CHB will evaluate the received EOIs based on eligibility criteria, quality of products, past experience, and pricing. Only shortlisted suppliers will be invited for further discussions or negotiations.

Submission Guidelines

Interested applicants should submit their Expressions of Interest, including the following:

• Company profile detailing their experience and relevant projects.
• Copy of RGB registration certificate
• Valid tax clearance certificate
• List of products offered with price estimates per unit
• Contact details of at least three references

How to Apply and Submission Guidelines:

Interested applicants should submit their proposals, including both technical and financial proposals via procurement@chbrwanda.org  or delivered in a sealed envelope to CHB’s Office located in Kigali-Kimironko by 31 March, 2025 5PM.

Contact Information: For inquiries or clarifications, please submit to procurement@chbrwanda.org in at least 2 days before the deadline or call +250788801583.

Note: Late applications will not be accepted. Only applicants meeting the requirements will be contacted.

Commitment to Safeguarding and Prevention of Sexual Exploitation and Abuse, and Sexual Harassment:

CHB has a zero-tolerance policy with regard to Sexual Exploitation and Abuse, and Sexual Harassment by CHB ‘s personnel or associates (contractors, consultants, interns or volunteers) against the people they serve. Protection from Sexual Exploitation, Abuse and Harassment (PSEAH) is the responsibility of everyone and all selected candidates

will be required to comply with the CHB’s PSEA Policy and Codes of Conducts at all times (both during work hours and outside work hours). Selected candidates will therefore undergo rigorous reference and background checks against their past behavior related to sexual exploitation, abuse, and harassment and may be required to provide additional information further in the selection process. By applying, the consultancy applicant confirms their understanding of these recruitment procedures.

Done at Kigali, March 21^st, 2025

Community Health Boosters Procurement Unit