Call for Expression of Interest (EOI) for Printing Services

CALL FOR EXPRESSION OF INTEREST (EOI) FOR PRINTING SERVICES

Printing of YAhealth Magazine, Club Manual, and Club Handbook

Community Health Boosters (CHB) is a pioneering youth-led organization dedicated to creating digital health technologies and youth-friendly learning tools that empower young individuals, amplify their voices, and enhance their opportunities. Founded in 2019 at the University of Rwanda, College of Medicine and Health Sciences, CHB collaborates with young people to co-create inclusive digital solutions, low-tech games, magazines, and services that enrich their lives. Our Human-Centered Design approach fosters an environment where the ideas of young people can flourish into reality – where informed young people actively address issues affecting their lives.

CHB’s mission is to promote and enrich the holistic well-being of young people through youth-friendly means. We advocate for youth-friendly services and strive to improve access to information that aids in informed decision-making and adopting healthier behaviors.

Towards furthering this cause, CHB is seeking qualified printing company to print essential educational materials that support adolescent health education in schools. These materials include the YAhealth Magazine, Health Club Manual, and Club Handbook, which play a vital role in equipping upper primary school students, especially girls, with essential knowledge and life skills.

Overview of the Materials

The YAhealth Magazine is a quarterly publication designed to educate and empower adolescent girls. Developed using a Human-Centered Design (HCD) approach, it provides an engaging platform for young readers to access reliable health information, share experiences, and find inspiration from role models. By using a visually appealing and relatable format, the magazine aims to enhance adolescent knowledge on critical topics such as sexual and reproductive health, mental well-being, and personal development.

The Adolescent Health Club Manual is a structured guide developed to support the effective delivery of adolescent health education through school clubs. CHB, in collaboration with various stakeholders, developed this manual to provide clear guidance for teachers and facilitators leading health club activities.

The Club Handbook is a complementary resource designed to support students participating in school health clubs. It serves as a practical tool that enables adolescents to actively engage in club activities and apply their learning beyond club sessions.

By printing and distributing these materials, CHB aims to enhance the effectiveness of school health clubs, ensuring that adolescent girls are well-equipped with the knowledge and skills necessary to make informed decisions about their health, education, and future.

Scope of Work

CHB invites qualified printing companies to submit their Expression of Interest (EOI) to print these materials in line with the required quality standards. The printing company will be responsible for high-quality color printing, binding, and timely delivery of the specified materials to CHB’s designated location. The selected company must ensure that the final printed copies are durable, well-finished, and visually appealing, maintaining the integrity of the content and design.

Requirements

Interested printing companies must meet the following criteria:

1. Be a legally registered printing company with valid business documentation.
2. Have a minimum of three (3) years of experience in high-quality printing services.
3. Demonstrate the capacity to print and deliver within agreed timelines.
4. Provide samples of previous similar work (preferably educational or health-related materials).
5. Has the ability to print bulk quantities

5. Specifications of Materials to be Printed

YAhealth Magazine

• Quantity:1140
• Pages: 36

Paper Quality:

• Inside pages: 150g glossy paper
• Cover page: 250g matt laminated paper

Size: 29 cm height x 24.5 cm width

Club Manual

• Quantity: 160
• Pages: 180
• Paper Quality: Gloss Paper 250gsm
• Dimensions: 210 mm width x 297 mm Height

Club Handbook

• Quantity: 160
• Pages: 5
• Paper Quality: Gloss Paper 250gsm
• Dimensions: 210 mm width x 297 mm Height

Evaluation Criteria

Submissions will be evaluated based on the following criteria:

Submission Guidelines

Interested applicants should submit the following:

• Company profile detailing their experience and relevant projects.
• Latest business registration certificate
• Evidence of Tax registration and valid RRA Tax clearance certificate
• Proof of using EBM Proof of the last tax declaration
• Quotation specifying the printing costs per unit and total cost.
• Samples of previously printed educational materials

Timeline: The project is expected to commence in late March, 2025.

How to Apply and Submission Guidelines:

Interested applicants should submit their proposals, including both technical and financial proposals via procurement@chbrwanda.org

or delivered in a sealed envelope to to CHB’s Office located in Kigali-Kimironko by 27 March, 2025.

Contact Information: For inquiries or clarifications, please submit procurement@chbrwanda.org in at least 2 days before the deadline or call +250788801583.

Note: Late applications will not be accepted. Only applicants meeting the requirements will be contacted.

Commitment to Safeguarding and Prevention of Sexual Exploitation and Abuse, and Sexual Harassment:

CHB has a zero-tolerance policy with regard to Sexual Exploitation and Abuse, and Sexual Harassment by CHB ‘s personnel or associates (contractors, consultants, interns or volunteers) against the people they serve. Protection from Sexual Exploitation, Abuse and Harassment (PSEAH) is the responsibility of everyone and all selected candidates will be required to comply with the CHB’s PSEA Policy and Codes of Conducts at all times (both during work hours and outside work hours). Selected candidates will therefore undergo rigorous reference and background checks against their past behavior related to sexual exploitation, abuse, and harassment and may be required to provide additional information further in the selection process. By applying, the consultancy applicant confirms their understanding of these recruitment procedures.

Done at Kigali, November, 17^th, 2025

Samuel NIYOMWUNGERI

Ag. Exec