Akagera National Park offers a truly exceptional birdlife and wildlife experience. It is the only Big-5 reserve in Rwanda and is also home to the rare swamp-dwelling Sitatunga, the rare Shoebill stork, the endangered papyrus Gonolex and the much sought-after Red-faced Barbet. With over 500 recorded bird species, Akagera is one of the best birding environs in the world with the highest recorded number of species per unit area.

Website: https://www.mantiscollection.com/hotel/akagera-national-park-mantis-eco-lodge/

Call for Expression of Interest for Mantis Akagera Game Lodge`s Communication Services.

About the Company:

Mantis Akagera Game Lodge stands on a hill at the southern tip of the Akagera National Park elevated above the savannah with exceptional views of Lake Ihema with 60 rooms, suites, a conference centre, restaurant and bar.

Introduction:

Akagera Game Lodge, a local company registred under TIN: 100374346 would like to hire an external Consultant for Public Relations and Marketing services of the Property.

Scope of the work:

Interested consultant (s) will be responsible for the following tasks:

Social Media Management:

Managing social media platforms of Akagera Game Lodge as part of four (4) properties under Mantis Brand in Rwanda, as follows:

  • Conducting one-off social media audit and updating existing Platforms
  • Curating monthly social media content calendars
  • Publishing and scheduling content at the following intervals per property per week:
  • Twitter: 3
  • Instagram: 2
  • Facebook: 2
  • LinkedIn: 1
  • Live tweeting major events and activations

Writing and Storytelling:

Curating and developing impact stories and marketing materials.

  • 1x impact story per month
  • Brochures, and newsletters (1 per quarter covering all properties)
  • Editing and translating content prepared by the properties.

Media Coordination:

Coordinating media around key Mantis events in Rwanda, including:

  • Pitching stories to targeted media houses
  • Preparing press releases and media briefs/talking points
  • Coordinating advertisement

Graphic design:

Providing graphic design services for the following:

  • Special promotions
  • Social media posts
  • Trade fairs (e.g. pitch decks/presentations

Photography and Videography:

Initial Once Off Content Capture (at start of assignment) at Akagera Game Lodge will be needed. Ongoing Photography and Videography – Once per quarter in following three quarters in two trips over 2 days as above, including:

Production:

  • Location scouting, photo shotlists
  • Shooting properties, services, and/or portraits
  • Filming and lighting equipment
  • Location scouting, scripting and storyboarding
  • Shooting A and B rolls as well as interviews
  • Filming, lighting and sound equipment
  • Video crew (Creative Director, Camera Operators, Assistants)

Post-production:

  • Editing, colour grading, sound mixing
  • Subtitling and translation (as needed)
  • Adapting to platforms (16×9 and 9×16 or 1×1).

Brand Activations:

Proposing strategic activations ways to boost brand visibility

  • Developing concept notes and/or pitches
  • Coordinating execution with internal or external teams, including influencers (this includes management only, not the fee for the influencer).

Account management:

  • Bi-weekly meetings
  • Monthly performance reports
  • Quarterly plans of action

Tender submission requirements:

  • Interested candidates wanting to express their interests must have at least 3 years of experience in Public Relations and Marketing Services. The experience is proven by the (RDB) Company registration certificate, and the Work Completion Certificates of similar works somewhere else,
  • Interested candidates should prove that they are VAT registered and their tax payments are up-to-date (tax clearance and RSSB clearance certificates) for private companies.

Submission of Application:

Participation in the competition is open on equal terms to all parties for this call for Express of Interest.

Interested parties are requested to submit:

  • A cover letter expressing their interest in this work,
  • Company profile detailing their experience in Public Relations and Marketing Services or similar works,
  • A detailed proposal outlining their approach, methodology, and timeline,
  • A breakdown of the proposed budget and fee structure,
  • Signed and stamped Work Completion Certificate(s) of similar works provided by previous clients,
  • Company registration certificate provided by Rwanda Development Board,
  • Valid VAT certificate for private companies,
  • Tax and RSSB Clearance certificates,
  • Any other relevant certificates showing that the interested candidate is eligible for the work.

Timeline: Please note the following key dates related to this CFEI process:

  • Issuance Date : 10/11/2024
  • Proposal Submission Deadline : 26/11/2024
  • Evaluation and Consultant Selection : 28/11/2024
  • Project Commencement Date : 30/11/2024

Evaluation Criteria: Proposals will be evaluated based on the following criteria:

  • Experience and expertise in Publics Relations and Marketing Services or related works,
  • Proposed methodology and approach,
  • References and records of accomplishment,
  • Cost-effectiveness.

Contact Information:

For inquiries and submission of proposals, please contact:

Valens DUSABUMUREMYI at

Email Address : Valens.dusabumuremyi@mantiscollection.com

Copy : Daniel.Nsengiyera@mantiscollection.com

Phone Number: +250787242280.

Done at Kayonza November 20, 2024