DUH aranira AM ajyambere y’ Icyaro is a local non-profit organization based in Kigali, the capital of Rwanda, Kicukiro District, Niboyi Sector.

Website: http://www.duhamic.org.rw

TENDER NOTICE

TENDER TITLE: Construction of vegetable and fruits selling point in Nyamagabe district

CLIENT: DUHAMIC-ADRI

The deadline for submission of bids: October 29,2024

Bid submission Time: 02:00PM

Bid Opening Time: 02:30PM

  1. Project background

DUHAMIC-ADRI in partnership with Care International Rwanda and its implementing partners are implementing the five years’ program Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE) Project. This program is funded by MasterCard Foundation through the partnership of Care International and will focus on to build a resilient, sustainable, gender equitable, and inclusive entrepreneurial environment that increases dignified and fulfilling work opportunities for predominantly female youth in agricultural value chains in 10 districts across Rwanda : Rulindo and Gakenke in in Northern Province; Kayonza, Rwamagana, Ngoma, and Kirehe in Eastern Province; Nyamagabe, and Huye in Southern Province; and Nyabihu and Rubavu in Western Province

  1. Justification of need

Nyamagabe District, located in the Southern Province of Rwanda, is one of the ten selected districts for the SERVE Project’s intervention. The district has been prioritized due to the presence of refugees and the increasing need for support in both refugee and host communities. As part of the project’s mission to improve livelihood opportunities and foster economic growth, the construction of a formal selling point has been identified as a crucial intervention. This selling point will serve as a marketplace for agricultural products including specialized value chains (Tomatoes,Chili ,Fresh beans and poultry )and other goods, providing a structured environment for local farmers and vendors from both the host and refugee communities.

  1. Objective

The primary objective of this project is to hire a qualified construction company to build a well-structured and functional selling point that will improve market accessibility, promote economic activities, and enhance income generation for local farmers and sellers in the host and refugee communities in Nyamagabe District.

Specific objectives include:

  • To create a designated space for sellers to sell agricultural and other locally produced goods.
  • To enhance the market environment, ensuring it is safe, sanitary, and conducive to economic activities.
  • To promote social cohesion by providing a shared space for both host and refugee community members to engage in economic exchanges
  1. Expected Output
  • A newly constructed selling point with adequate space for sellers, including stalls, storage areas, and essential facilities like sanitation and waste management.
  • Improved access to markets for farmers and sellers in both host and refugee communities as also creating employment opportunity
  • Enhanced economic interaction and cohesion between refugees and host communities through shared market spaces.
  1. Scope of Work

The scope of work for the construction company will include, but is not limited to:

  • Preparatory activities including land clearing, leveling, and ensuring the site is suitable for construction.
  • Constructing market stalls, storage facilities, sanitation facilities (latrines), drainage systems, and other essential structures adhering to the submitted Bill of Quantities (BoQ)
  • Coordinating with local authorities to ensure that the design and construction meet regulatory and safety standards.
  • Engaging local labor (where feasible) and ensuring compliance with labor laws and regulations.
  1. Technical specification and price breakdown

BILLS OF QUANTITIES FOR CONSTRUCTION WORKS OF KIGEME SELLING POINT NYAMAGABE DISTRICT

ITEM

unit

 Qty

 Unit cost (Rwf)

 Total cost (Rwf)

A. SITE INSTALLATION

1

The site mobilization shall include: Site clearing before and after completion of the works, temporary fence made of iron sheets and wooden structure including all fixing accessories, site indication panel, stores, shelters and sanitary spaces for the workers. Site security and insurance of the site and any other elements that might be judged necessary for the smooth development of the works.

Item

1.00

Total for site installation

B. BLOCK OF OPEN SHED A

Item

Description for each Item

unity

Qty

 Unit cost (Rwf)

 Total cost (Rwf)

I

PRELIMINARY WORKS

1.1

Site clearance and removal of top soil of 200mm depth

SM

200.00

1.2

Site excavation

CM

200.00

1.3

Excavation for foundation trenches not exceeding 1.5metres deep from the reduced level. Unit rate includes backfilling after foundation works

CM

215.13

1.4

Anti-termite treatment using TERMIDOR 25EC or other equal and approved chemical product.

LS

1.00

Total for Preliminary works

II. Foundation works and Hardcore

2.1

Blinding concrete of 5cm thick using ratio of 150kg /m3

CM

5.67

2.2

Stone foundation wall with cement mortar using ratio of 300kg/m3 including apparent Stones pointing and 63mm diameter aeration pipes

CM

26.07

2.3

200mm thick approved hardcore filling well-watered, levelled and compacted.

CM

48.00

2.4

5cm thick Screed cement on foundation with 300kg/m3

m2

90.60

III. Reinforced concrete class C25 otherwise specified, reinforcement, as described (provisional)high yield square twisted reinforcement bars to B.S 4461 as per structural specifications, sand and aggregates should form an approved quarry by engineer in:

3.1

Reinforced concrete for footing using ratio of 350kg/m3 and 16mm diameter bars, 8mm thick bars for stirrups with 15cm spacing.

CM

3.84

3.2

Concrete for soles mixed at 350kg/m3, for fixing of Vertical Column in metallic tubes of 80 x 60 x 2mm

CM

1.80

3.3

Ground beam in reinforced concrete using ratio of 350kg/m3 and 12mm diameter bars, 8mm thick bars for stirrups with 15cm spacing.

CM

4.55

3.4

 10cm thick reinforced concrete slab with ratio of 350kg/m3 and 10mm diameter bars, with 15cm spacing on the stand.

CM

8.64

Total for concrete work

IV

Masonry

4.1

Damp – proof membranes:500 Gauge polythene sheet damp proof membrane laid under surface beds: 250mm wide and 300 mm laps

LM

156.30

4.2

1m height Wall elevation in burnt clays bricks 20 cm thickness joined with cement mortar of 300kg/m3 including pointing and 10cm skirting both sides and coping on top.

m3

15.16

4.3

Wall elevation in burnt clays bricks 10 cm thickness using cement mortar of 300kg/m3 including external pointing and 10cm skirting for stands

m3

15.04

4.4

Partition walls made in Pinus panel 100 x 86 x 4cm well adjusted, fixed and finished with two coats of varnish as described on the drawing and according to the client’s choice

m2

48.00

4.5

Vertical Column in metallic tube 80×40*2mm including one coat of anti-rust paint and two coats of paint which colour from client approval.

LM

255.00

4.6

Both vertical and horizontal metallic tube 40×40*2mm fixed in floor pavement for support of clothes. The rate is including one coat of anti-rust paint and two coats of paint which colour from client approval.

LM

515.20

S/Total masonry

B. ROOF COVERING

5.1

Supply and fix Trusses in metal tubes 60 x 40 *2mm including one coat of anti-rust paint and two coats of paint which colour from client approval.

LM

600.00

5.2

Supply and fix Purlins in metal tubes 40 x40 x 2mm spaced at 2m including one coat of anti-rust paint and two coats of paint which colour from client approval.

LM

480.00

5.3

Supply and fix Bracings with metal tubes 40 x40 x2 for cladding sheet fixing

LM

166.00

5.4

Supply and fix Roof cover with pre painted 28 gauge sheet, with all accessories and with color to be approved by the client

SM

405.00

5.5

Supply and fix Cladding sheet 28 BG with all accessories and with color to be approved by the client

SM

35.00

5.6

Supply and fix Translucent 28 gauge sheet

SM

40.80

5.8

Supply and fix Metallic fascia board including one coat of anti-rust paint and two coats of paint which color from client approval.

SM

27.00

5.9

 Supply and fix PVC 110mm diameter downpipe with all accessories

LM

36.00

5.1

Supply and fix Metallic gutters with internal dimensions 25*20*20*1.5mm including one coat of anti-rust paint and two coats of paint which colour from client approval.

LM

60.00

5.11

Supply and install Plastic Tank of 10m3 (Roto tank) +all accessories including its base in masonry as per detailed drawings

pce

1.00

S/Total for roof

VI

RAILING

6.1

Supply and fix Railing in circular hollow section 30mm diameter for vertical members including horizontal and intermediate members in circular hollow section tubes of 50mm diameter ,1.2 m height (see model on drawing) All accessories included even 3 coats of painting

LM

65.00

S/Total for railing

VII

DOORS

7.1

Supply and fix with concrete: purpose made anodized metallic doors and frames on stands: plugged and screwed: including all necessary accessories; pointing in mastic all around. To the doors of (1600*800) mm size. Including one coat of anti-rust paint and two coats of paint which colour from client approval.

pce

36.00

S/Total for Doors

VIII. FLOOR AND WALL FINISHING

8.1

Concrete for Pavement (mix: 350kg/m3)

m3

38.40

8.2

Cement-sand 1:4 cement screed with wood float finish to:

8.3

Floor pavement (mix: 250kg/m3)

SM

288.00

8.4

Splash apron (mix: 250kg/m3)

S M

84.00

8.5

Well finished troweled plaster on internal faces of stand walls

SM

172.80

8.6

Screed cement on top of slab (ration 1:3)

SM

107.52

S/Total for floor and wall finishes

 Total BLOC OF OPEN SHED A

C.  HAND-WASHING FACILITIES

NO

DESCRIPTION OF WORKS

unity

Qty

 Unit cost (Rwf)

 Total cost (Rwf)

A. HAND WASHING STRUCTURE

I. PRELIMINARY EARTHWORKS

1.1

Site installations and dismissal/ transportation of equipments

Ls

1.00

1.2

Site clearing, earthworks cut, fill and evacuation or overlay of the surplus soils, including all accruals

Ls

1.00

1.3

Stone masonry retaining wall where necessary

cum

12.00

S/Total

II. MASONRY AND ELEVATION

2.1

Blinding concrete of 5cm thick using ratio of 150kg /m3

cum

0.55

2.2

Base Hardcore (stones pitching) of 30 cm with a filling of 1:10 cement sand mortar mix, saturated with water

cum

2.16

2.3

Floor finishing on the upper side of the hardcore base, and on side pavement as pavement finishing with a rough mortar of 150kg/m3

SM

7.20

2.4

Side pavement of 70cm) with Hardcore base of 15cm thickness

cum

0.58

2.5

Supply and fix the damp proof course between the floor and the wall

SM

2.00

2.6

Walls in burnt brick masonry jointed with a mortar of with ratio 1:3 for the entire structure including the inspection manhole chamber

cum

1.06

2.7

Reinforced concrete Bassin base slab with compressive strenght of M25

cum

0.13

2.8

Connection manhole (60×60)cm mahole with its door trap/Trapillon in metallic cover for water meter and inspection

Ls

1.0

2.9

Evacuation manhole (50x50cm mahole with its removable cover for evacuated used waters)

Ls

1.0

S/Total

III. PLASTERINGS AND COATING

3.1

Coating of walls with 3 layers of plaster of 300 kg

cum

9.84

S/Total 3

IV. TILES WORK

4.1

Supply and fix 600x300x6mm ceramic wall tiles for Tile finishing on hand washing walls and Bassin base

SM

10.07

4.2

Binders for tiles fixtures with white cement

m2

10.07

S/Total 4

V. PLUMBING WORK

5.1

Water connection with PPR pipes of 32mm diameter, PN10

Lm

30

5.2

Wasted water evacuation PVC pipe ND 63 PN 10

Lm

20

5.3

Supply and installation of ceramic basins sink vassels( Lavabo) with all accessories+Flexible pipes to fix on ceramic basins sink

Pc

3

5.5

Supply and installation of hydraulic equipment and Fittings including volumetric water meter with at least nominal flow rate of 1.5m3/h and max admissible pressure of 16 bar in conformity with European standards and ISO 4064

Pc

1.00

5.6

Supply and installation of automatic soap dispenser (with rechargeable batteries)

Pc

2.0

5.7

Supply and installation of soap holder

Pc

3.0

5.8

Supply and installation of automatic (sensor) faucet water tap with high quality in aluminum or chrome or gold with at least nominal flow rate of 1.5m3/h and max admissible pressure of 16 bar (with its accessories and accruals)

Pc

3.00

5.9

Supply and installation of Galvanized water valve 3/4″ with at least nominal flow rate of 1.5m3/h and max admissible pressure of 16 bar in conformity with European standards and ISO 4064

Pc

1.00

5,10

Supply and installation of ppr elbow 1″ with at least nominal flow rate of 1.5m3/h and max admissible pressure of 16 bar in conformity with European standards and ISO 4064

Pc

4.00

5.11

Supply and installation of Tee reducer 1″ to 1/2″ with at least nominal flow rate of 1.5m3/h and max admissible pressure of 16 bar in conformity with European standards and ISO 4064

Pc

3.00

5.12

Supply and installation of PPR Unions, nipples and an adapter to galvanized hydrsulic fittings 1″ and 3/4″ with at least nominal flow rate of 1.5m3/h and max admissible pressure of 16 bar in conformity with European standards and ISO 4064

Ls

1.00

5.13

Supply and installation of angle valves (vannes d’equere) 1/2″

Pc

3.00

5.14

Hydraulic equipments fixture (installation, testing & commissioning/Plumber)/ Teflons

Ls

1.00

S/Total 5

VI. SOAK WAY PIT WORKS

6.1

Soakaway pit 1m diameter and 10 m deepth with bottom

Lm

10.00

6.2

Rip-rap(stone pitch to fill in the excavated pit ( Medium, Small & River gravels)

m3

1.00

6.3

Masonry works in burnt clay brick of 1m on upper part of the pit

m3

0.9

6.4

Cover of the soak away pit in a reinforced concrete (d=1.40 m), (compresive strength of concrete of M25) with steel bars of 12mm

m3

0.2

6.5

Supply and installation of top ventilation PVC 90 ,PN 10 pipe of 2.5m height on the soakaway pit concrete cover with all accessories including elbow on top of pipe

ls

1.0

S/Total 6

VII. WELDING AND INSTALLATION OF METALLIC BRANDING

7.1

RHS 40x40x1.2mm thick to hang on a a metallic panel support

Lm

9.4

7.2

Plain metallic panel (2.8x80cm) for branding paintings of 1.25mm thick (tole plane) to post for Hygiene behavior change messages

m2

2.24

S/Total 7

TOTAL – FOR HAND WASHING (A)

 COMPOST TOILET BLOC

Description

unit

Qty

 Unit cost (Rwf)

 Total cost (Rwf)

 1.1

Site clearance and removal of top soil of 200mm deep

m2

12

1.2

Site excavation

m3

24

1.3

Excavation of the compost pit

m3

33.24

1.4

Excavation for foundation treches not exceeding 1.5metres deep from the reduced level.Unit rate includes backfilling after foundation works

m3

34.56

1.5

Anti-termite treatment using TERMIDOR 25EC or other equal and approved chemical product.

FF

1

Sub /Total 1

2.0

MASONRY AND CONCRETE

2.1

Mass concrete at ratio of 150kg / m3 with 5cm of thick

m3

0.12

2.2

Foundation with stone masonry, bonded with cement mortar at ratio of 300kg / m3 with jointing of exposed external walls

m3

4.8

2.3

Walling with stone masonry, bonded with cement mortar at ratio of 300kg / m3 with jointing of exposed external walls for the toilet pit

m3

5.4

 2.4

50mm Cement mortar screed on foundation

m2

24

2.5

Reinforced concrete column (20 * 20cm) dosed at 350kg / m3 reinforced with 12Ø armature and 8Ø stirrups for tie beam (Ground beam)

m3

0.96

2.6

Elevation of the brick walls thickness 20cm bonded cement mortar dosed at 300kg / m3 including jointing on two walls for external and separation walls

m3

6.3

2.7

Elevation of burnt brick walls of 10cm thick bonded with cement mortar at ratio of 300kg / m3 including two-sided grouting for toilet partitions

m3

2.4

2.8

Reinforced concrete lintel (20 * 20cm) dosed at 350kg / m3 reinforced with 10Ø armature and 8Ø stakes with spacing of 15cm

m3

0.96

 2.9

Aeration slats with mosquito nets

pce

80

Sub/Total 2

3.0 FINISHING WALLS AND PAVEMENT

3.1

Under rubble pavement of 15cm of thick well compacted

m2

12

3.2

Pavement smoothed with cement mortar dosed at 300kg / m3 on the slab and in the pit

m2

12

3.3

Interior plastering with cement mortar

m2

48

3.4

Plinth with cement mortar

ml

32

Sub/Total 3

4.0 ROOF COVERING

4.1

Roof truss made of 60 * 40 * 1.5mm metal tubes with anti-rust coating (see detail on plans)

Lm

57.6

4.2

Purlins and creeping in metal tubes of 40 x40 x 1.5mm thick at 1,5m spacing

ml

12

4.3

Sheet covers BAP 28 BG with all fixing accessories and ridges. The Colour is at client choice

m2

30

 4.4

Metal gutter with interior dimensions of 25x20x20cm with 1.5mm thick

ml

6

Sub/Total 4

5.0

OPENNINGS

5.1

Solid Wood Triplex Panel Door 120×210 with wooden Frame varnished and All Accessories as per technical specifications

pce

2

Sub/Total 5

6.0

PAINTING

 6.1

Oil Painting on metal elements

m2

12

6.2

Varnish on wooden element

m2

16.8

6.3

Sub/ Total 7

6.4

Total for toilet

 GARBAGE COLLECTION BLOCK

Work description

unit

Quantity

Unit Price(Rwf)

Total price(Rwf)

1.0. Preliminary works

1.1

Site clearance

m2

37.44

1.2

Excavation for trench foundation (0.8*0.5*L)m3

m3

24.00

Sub Total/ 1

2.0. Foundation

Concrete Masonry Unit in cement sand mortar ( 1: 4) as described to: Note: The rate shall include steelbars,anchors, scaffolding and the works

2.1

Blinding concrete of 5cm thick using ratio of 150kg /m3

m3

0.60

2.2

Stone foundation wall with cement mortar

m3

12.00

2.3

Screed cement on top of foundation (ration 1:3)

m2

8.00

 2.4

Roofing (1000G Polyethylene Plastic sheet against moisture – measured flat allow for overlaps)

lm

8.00

Sub Total/ 2

3

Masonry

3.1

Concrete Masonry Unit in cement sand mortar ( 1: 4) as described to: Note: The rate shall include steelbars,anchors, scaffolding and the works

3.2

Wall elevation in burnt clays bricks 20 cm thickness joined by cement mortar included external pointing

m3

4.00

3.3

Vertical Column in metallic tube 80×40*3 fixed in concrete pad and painted in anti-rust layer. Unit price includes concrete pad of 40 x 40 x 50cm

ml

24.00

Sub Total/ 3

4.0

ROOF AND COVER

4.1

Trusses in metal tubes 60x40x1.5mm (see model on drawings)

ml

14.82

 4.2

Supply and fix Purlins in metal tubes 60x40x1.5mm spaced at 1,5m including two coats of anti-rust painting

ml

27.20

4.3

Roof cover with bacs autopartant(Couverture bac acier simple peau à profil trapézoïdal) painted 28 BG, with cladding sheets

m2

33.59

4.4

Supply and fix metallic gutters (150x150x200x1.5mm dimensions)

ml

6.80

4.5

Supply and fix PVC down pipe of 110mm diameter and PN10 + accessories

ml

8.00

 4.6

Metallic facia board of 25cm height and 1.5mm thick

ml

14.40

Sub Total/ 5

5.0 FLOOR AND WALL FINISH

5.1

Sub-pavement in stones hardcore(15cm)

m2

25.84

5.2

Pavement in concrete (mix: 350kg) 7 cm thick including Floated finishing in cement mortar with ratio 300kg/m3 on floor

m2

25.84

 5.3

Roughcasting on internal wall with Cement Sand Bond coat ( 1:1) Base Coat (1:4) Finish Coat (1:1) sieved sand). Note: The rate shall include making good all corners, edges, trims, scaffolding etc complete in all respect

m2

22.80

 5.4

Skirting in cement mortar ( skirting 5mm thick , 100m height )

ml

6.00

5.5

Coping in concrete (5 cm ) (150kg/m3)

m2

6.00

Sub Total /5

6.0

PAINTING WORKS

 6.1

Oil Paint on metallic columns, ridge board and gutters

m2

16.00

Total Painting

TOTAL FOR GARBAGE COLLECTION BLOCK

H. FENCE AND EXTERNAL WORKS

No

1

Work description

unit

Quantity

Unit Cost

Total Amount

1.1

 Excavation for foundation

cm

52.8

 1.2

Retaining wall in stone foundation with cement mortar using ratio of 300kg/m3 including apparent pointing of stones masonry joined with cement mortar

CM

54.00

1.3

Blinding concrete of 5cm thick using ratio of 150kg /m3 under trench for retaining wall

CM

1.05

1.4

Cement screed on the top of retaining wall (mix ratio: 1:3)

SM

15.00

1.5

Supply and fix parking PAVES of 8cm thick layer on a well prepared and compacted platform

SM

100.00

1.6

Manholes construction in burnt bricks jointed with cement mortar; plastering both sides and concrete lid with handle. Overall interior dimensions 40x40cm.

pce

20.00

 1.7

Drainage piping: PVC pipes from downpipes to manholes, from manholes to soak pits. Use ∅ 110 mm PN 10 PVC pipes.

LM

150.00

 1.8

Supply and fix grasses(passparu) and trees for landscaping (decorative trees:10 Trees of umukindo )

SM

120.00

1.9

Reinforced concrete slab over drainage channel for access road with 20cm thickness, mixing ratio of 350kg/m3 and 14mm diameter bars, with 15cm spacing.

CM

3.00

TOTAL FOR FENCE AND EXTERNAL WORKS

SUMMARY

 Work description

Quantity

 Total price

1

SITE INSTALLATION

1

2

 OPEN SHED BLOCK A

1

3

 HAND WASHING STATION

1

4

 COMPOST TOILET BLOCK

1

5

 GABBAGE COLLECTION BLOC

1

6

 FENCE AND EXTERNAL WORKS

1

GRAND TOTAL (All Taxes Inclusive)

Below is the drawing for the selling point to be established:

  1. Deliverables
  • Work Schedule: A comprehensive construction schedule with timelines, clearly stating milestones and the expected completion date.
  • Constructed Selling Point: A fully completed and functional selling point as per the design, adhering to the submitted Bill of Quantities (BoQ).
  • Post-Construction Report: A final report detailing the construction process, materials used, and recommendations for maintenance.
  • Inspection and Handover: Official handover of the facility after final inspections by relevant authorities to ensure compliance with agreed-upon standards.
  1. Procurement procedure

Qualifications:

  • Demonstrated experience in construction.
  • Knowledge of local building practices and materials in Nyamagabe district/Gasaka sector.
  • Ability to manage and supervise construction activities effectively.
  • Strong communication and coordination skills to liaise with project stakeholders, local leaders and community members.

Reporting

The construction company will report to DUHAMIC-ADRI management and provide regular updates on the progress of construction activities. Any issues or deviations from the agreed-upon plan should be reported promptly for timely resolution.

Application documents:

The following terms and conditions shall be observed during tendering process:

  1. The bidder must accept and committed to accomplish the assignment within 30 days after signing the contract (proven by a commitment letter);
  2. Certificate of good standing issued by RDB;
  3. A valid tax clearance certificate;
  4. Proof of using EBM;
  5. 2 certificates of good completion for similar works (construction activities) in the recognized organization;
  6. CV of at least one (2) staff (team leader, project or company engineer) that will lead the construction activities;
  7. A financial proposal (quotation) including all related taxes and other associated costs.
  8. Proof for financial means by providing Bank historical balance or credit line equal or more to their bids amount

For further details or more clarifications please contact: 0788305329 or via email: procurement@duhamic.org.rw

Done at Kigali, October 22, 2024

MUHIGIRWA Benjamin

Executive Secretary

 

Attachment

 

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