Division Manager

Job Title:

Division Manager

Location:

Nyaruguru Rwanda

Work Level:

WL1D2

Reports to:

Estate Manager

Purpose of Role

The purpose of this role is to is to ensure the effective management/performance of 300-400 Ha Tea growth and ensure the Division is managed to highest agriculture standards.

Accountabilities

• Responsible for Divisional workforce planning
• Daily allocation of duty to estate/division labour (both Upper Tier and Lower Tier) in appropriate manner and ensures that the correct tasks & quality of work are allocated to all employees daily.
• Responsible for developing standards nursery bets for future tea seedlings.
• Ensures that proper land preparation, planting, Infilling, plucking, tasking, and maintenance of tea are done as per set policy and budget provisions.
• Ensure proper establishment and maintenance of good tea development system.
• Ensure proper establishment and maintenance of good plucking table by plucking at correct times and heights (near future)
• Regularly checks the estate/division beacons and boundaries to maintain integrity of property ownership-in the division.
• Ensures that Tea bush productivity is increased without harming the health and long-term potential of the bush.
• Carries out the best agronomic practise in soil conservation, crop protection, Nutrition, and new planting.
• Maintain optimum plant population by ensuring successful infilling operation is done.
• Maintains a system of accounting and control of pests and diseases and reporting any new occurrences to the MD/Estate Manager.
• Ensures that soil sampling and analysis is carried out on tea development areas prior to planting.
• Daily management of 3P and contractors involved in tea development in his division.
• Maintains estate tea and indigenous tree nurseries to the required standards.
• Work in hand with Company Engineer to carry out road maintenance, drainage, and its proper use.
• Check the accuracy of payroll input documents from the Division.
• Work in hand with AHRBP to prepare job descriptions, appraisals for staff reporting directly as per agreed work plan/targets.
• Induct, train and ensure implementation of safety and statutory standards for all contractors in the division.

Administration

• Checks and verifies labor pay records regularly.
• Maintains and update the weeding book.
• Ensures that all office registers including the Overtime sheets, transport log sheets, history cards inventory cards are always all up to date (near future)
• Maintain detailed records of all in-filling, and field sanitation.
• Reconciles the muster sheet with the labor distribution sheet & payroll outputs.
• Issues register, and regularly check all tools and Personal Protective Equipment (PPE) ensuring their proper maintenance. (Monthly-Tools check).
• Responsible that all reports are made accurately and submitted on time.
• Be responsible for the proper administration of the general stores (near future)
• In consultation with the AHRBP, ensure proper management of leave plans at the divisional level.
• Enforce all company policies including but not limited to, Safety, Environment, Welfare and

 Code of Business principles.

• Perform any other duty relevant for smooth operation of the division.

Industrial/Employee relations

• Manages industrial/employee relations at the Division and reports any incidences that may flout good relations.
• In consultation with the AHRBP, ensure discipline are to the required standards for all employees in the division.
• Participates in the counselling of employees.
• Oversea the implementation of ETRL Personnel related policies including but not limited to the Worker’s Council Agreement, HR Policy Manual, and ensure they are always adhered to.

Safety and Environment

• Implement health and safety policy and Safe operating procedures in the division.
• Work in hand with the Forestry Officer to maintains the riparian strip forest in accordance with the environmental policy.
• Ensures that all divisional employees are inducted on Health and Safety policies as soon as they are taken on employment.
• Ensures that Safety, Health and Environment policies and rules are adhered to in all operations.
• Attends Unit Health and Safety committee meetings and document agreed actions.

Qualifications & Experience Required

• Graduate in Agriculture, Horticulture, Agricultural Engineering or Bachelor of Science or any other relevant experience.
• Minimum 3-5 Years experience in Tea Industry
• Experience in team management.
• Ability to demonstrate leadership skills.
• Agronomic skills
• Sourcing – raw materials of agricultural origin
• Experience in Plant Breeding – tea nurseries.
• Project Management skills
• Experience in Industrial Relations/Employee Relations
• Asset Investment and Care

Leadership Behavior

• Should meet expectations on the Lipton Teas and Infusions Rwanda Limited behaviors relevant to the work level.