Expression of Interest (EOI)- Consultancy for Media Partnership for Empowering Grassroots Voices and Amplifying Women’s Roles in Peace and Security in the Great Lakes Region

Expression of Interest (EoI)

Consultancy for Media Partnership for Empowering Grassroots Voices and Amplifying Women’s Roles in Peace and Security in the Great Lakes Region

Reference Number: 83474497

Date of Publication: 21.10.2024

Context

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development, Good Governance, Climate, Energy and Sustainable Urban Development, Digitalization and Digital Economy, Mineral Governance, Peace and Security in the Great Lakes Region.

The Great Lakes Region in Africa has been dominated by ongoing armed violence, war and political instability since the early 1990s. Politically motivated acts of violence committed by regular armed forces and non-state armed groups are fuelled by regional and national power struggles, local ethnic tensions and competition for natural resources. Specifically, as response to the violent conflicts around DRC, the International Conference on the Great Lakes Region (ICGLR) was formed as an inter-governmental organization of the countries in the African Great Lakes Region. Its establishment was based on the recognition that political instability and conflicts in these countries have a considerable regional dimension and thus require a concerted effort in order to promote sustainable peace and development. ICGLR comprises 12 Member States (Angola, Burundi, CAR, DRC, Kenya, Republic of the Congo, Rwanda, Sudan, South Sudan, Tanzania, Uganda, Zambia). According to the 2021 Global Peace Index, five ICGLR Member States have a low (Burundi) or very low (CAR, DRC, South Sudan and Sudan) state of peace.

The 2023 Social Institutions and Gender Index (SIGI) by the OECD Development Centre reveals a very high level of gender-specific discrimination in many ICGLR Member States. Women and girls as well as men and boys in all their diversity are affected by unequal power dynamics and the resulting violence in the region. Although it is recognised that boys and men are also affected by (conflict-related) sexual violence, it particularly affects women and girls. Patriarchal socio-cultural norms and role attributions, structurally embedded gender-specific discrimination and a culture of impunity reinforce the phenomenon of violence. In addition to sexual violence, domestic violence and violent relationships, women, girls and people with diverse gender identities and sexual orientations experience psychological and emotional violence and, in some member countries, (sometimes systematic) exclusion from socio-political and economic participation and education. Moreover, in view of the conflict dynamics in the region, they are also excluded from key decision-making processes on peace and security – even though it is known that the participation of women in conflict prevention and resolution increases their security during a conflict and the higher probability of a long-lasting peace agreement.

Against this backdrop, implementing the UN Women, Peace and Security (WPS) agenda in Africa’s Great Lakes Region is particularly important. With its holistic approach, the four pillars of the WPS agenda – (1) Participation, (2) Prevention, (3) Protection and (4) Relief and Recovery – have considerable potential to promote and implement women’s human rights and gender equality to support the establishment of peaceful and stable societies. Except for Tanzania and Zambia, 10 out of 12 ICGLR Member States have adopted NAPs for the implementation of the WPS agenda. ICGLR has developed a Regional Action Plan (RAP) containing measures to increase the participation of women in conflict prevention and resolution and measures for gender mainstreaming in regional strategies. The implementation of the NAP and RAP at regional, national and local level remains challenging.

Local women’s rights organisations in the region, on national and grassroot level are faced with an unstable financial situation, being dependent on external financing whilst often operating in a shrinking space for civil society. A worsening of the (security) policy context in the region together with a strengthening of patriarchal power dynamics and anti-feminist movements can increasingly be observed. Especially grassroots organisations working to implement the WPS agenda on local level lack the financial and technical capacities to share the insights they gain from their unique connection with and proximity to the target group with the next socio-political levels and to network at a regional level with like-minded stakeholders. This is coupled with feminist civil society’s lack of access to and associated lack of representation in national and regional peacebuilding forums.

The GIZ project “Incorporating local perspectives into the implementation of the Women, Peace and Security agenda in the Great Lakes Region (iWPS)” addresses these challenges.

The project’s objective is: Civil society and governmental stakeholders have incorporated local perspectives into the implementation of the Women, Peace and Security agenda in the Member States of the International Conference on the Great Lakes Region.

The project term is from January 2024 to December 2026 (3 years).

To achieve the set objective, three interlinked outputs have been designed:

Output 1: The capacities of selected grassroots organisations in 4 ICGLR Member States working on the local implementation of the WPS agenda have been expanded.

Output 2: Civil society stakeholders working to implement the WPS agenda are networked more strongly with one another and with ICGLR.

Output 3: Data-based knowledge on the integrated implementation of the WPS agenda is available to governmental and civil society stakeholders in the Great Lakes Region.

The project’s political partner is the ICGLR. The ICGLR Secretariat based in Bujumbura, Burundi, is the technical arm and coordinating organ of ICGLR with the task of coordinating the implementation of the Pact on Security, Stability and Development in the Great Lakes Region and the associated Protocols and Programmes of Action. The project cooperates with ICGLR through the Levy Mwanawasa Regional Centre on Democracy and Good Governance (LMRC). It was established in 2011 and is mandated to conduct operational research and analysis to contribute to policy-making processes coordinated by the ICLGR Secretariat.

The target group of the project is the population of the ICGLR Member States, particularly women and girls, as well as marginalised groups such as people with diverse gender identities and sexual orientations, people with disabilities, Indigenous Peoples, internally displaced people and refugees, and young people. The target group is reached through intermediaries who empower people living in the ICGLR Member States to exercise their rights to gender justice and peace. These intermediaries include civil society stakeholders, such as staff members of umbrella and grassroots organisations, women’s rights activists, peacebuilding stakeholders, representatives of the national peace architecture, national gender institutions and statistics authorities, as well as ICGLR staff members.

As part of the iWPS project’s strategic communications plan, GIZ seeks to contract a regional media house to design, develop, and manage a participatory video storytelling workshop and a photography contest. These initiatives aim to elevate women’s roles in peacebuilding and amplify the voices of grassroots organizations.

Effective communication is crucial to achieving the project’s core objective of integrating local perspectives into the Women, Peace, and Security (WPS) agenda. By harnessing the power of visual storytelling, these activities will not only increase public awareness and advocacy for gender equality in peacebuilding but also strengthen the capacity of local and regional institutions to communicate effectively on WPS-related issues.

The chosen media partner will play a pivotal role in ensuring that the messages and experiences of civil society and grassroots organizations reach decision-making platforms, therefore, driving greater representation and participation of women in peace and security dialogues. Through targeted photographic and film/video content development and events management, this partnership will highlight the critical issues related to WPS, hold decision-makers accountable, and ultimately contribute to policy changes and resource allocations that support gender equality and peace in the Great Lakes Region.

2. Tasks to be performed by the contractor

The contractor is responsible for providing the following services:

Organising a photography contest on women’s contributions to peacebuilding and gender equality

Objectives:

• Highlight women’s contributions to peacebuilding and gender equality.
• Increase awareness and advocacy for women’s rights.
• Promote data-based communication and local perspectives on WPS issues.
• Amplify voices of civil society and grassroots organizations working on gender issues.
• Support and reinforce the development of a positive image of women from grassroots communities’ efforts for peace.

Tasks:

• Manage a photography contest in the Great Lakes Region aimed at amplifying voices of civil society and grassroots organizations working on gender issues.
• Ensure that the competition is promoted in the relevant communication channels. Ensure advertising planning and dissemination.  Idem for the results of the contest.
• Manage Responses to the Contest and Shortlist Contestants.
• Develop capacities of shortlisted constants through relevant training

Select Winners in Collaboration with GIZ and Run an Awarding Ceremony & Exhibition

Supporting the production of participatory videos telling women’s stories around peacebuilding

Objectives:

• Empower community members, especially women, to create and share their stories of peacebuilding, as well as their inspiring vision for the future.
• Increase awareness and advocacy for women’s rights and gender equality in the context of peacebuilding.
• Amplify local perspectives on Women, Peace, and Security (WPS) issues.
• Facilitate community engagement and dialogue through video storytelling.
• Ensure that the content produced is adapted to the various target audiences, including low-income communities. Ensure wide distribution through appropriate communication channels to target audiences.

Tasks:

• Design, plan and implement a participatory video workshop providing participants with training on the production of high-quality videos for public consumption.
• Ensure appropriate distribution of the best videos to reach target audiences through their preferred communication channels
• Where appropriate, translate videos into local languages to reach a wider audience in target countries

Developing a podcast series sharing women’s stories and experiences around peacebuilding

Objectives:

• Empower community members, especially marginalised and under-represented women, to share their stories and experiences around peacebuilding.
• Amplify voices of local, marginalised and under-represented women/civil society and grassroots organizations working on gender issues.
• Increase awareness and advocacy for women’s rights and gender equality in the context of peacebuilding.

Tasks:

• Develop and manage a 2-year long podcast series giving local, marginalised and under-represented women a voice, recorded in local languages and translated into main languages. Topics should include, but not limited to personal stories, challenges, successes in peacebuilding, and discussions with experts and stakeholders.
• Invite and facilitate podcast guests’ contribution/appearance.
• Produce High-quality podcasts for public consumption.
• Ensure the promotion and wide distribution of podcasts, in the appropriate communication channels for the target audiences

Overall support to the iWPS project communications plan

Objectives:

• Reinforcing the implementation of the iWPS project communication plan aimed at amplifying the voices of civil society and grassroots organizations working on gender issues.

Tasks:

• Reviewing and finalising the iWPS project communication plan and related key working documents.
• Organising and managing media-related events/side events (press conferences, media breakfasts etc) in support of iWPS events and activities.
• Inviting and coordinating journalists/media houses to cover iWPS project events and activities and develop traditional media-related content/messaging (press releases, articles, video/radio documentaries etc).
• Developing and running social media campaigns, messaging and other content (infographs, images, templates etc) covering and promoting iWPS project events and activities.
• Engaging and facilitating the collaboration with ICGLR’s journalists’ network on covering and promoting iWPS project events and activities.
• Train journalists, particularly from ICGLR’s journalists’ network on Women, Peace and Security issues and the UN 1325 agenda.

2.1 Work Package 1: Conceptualizing and running of a region-wide photography contest on women’s contributions to peacebuilding and gender equality

Work package 1 focuses on the conceptualization and running of a photography contest, across the Great Lakes Region. Through photographic storytelling, the contest aims to: a) highlight women’s contributions to peacebuilding and gender equality; b) increase awareness and advocacy for women’s rights; c) promote data-based communication and local perspectives on WPS issues and; d) amplify voices of civil society and grassroots organizations working on gender issues.

The contractor, in collaboration with GIZ and ICGLR will focus the selection of contestants on community/grassroots–level groups/associations, including the youth, in the Great Lakes Region. The pre-selection or longlisting process will be based on a written presentation to ensure inclusivity, especially where access to quality cameras is a challenge. Longlisted contestants will be provided with easy-to-use, high-quality cameras or smartphones as well as training on key/basic photography techniques & storytelling. Shortlisted contestants will be selected based on the work produced post-training, considering elements such as storytelling, diversity of subject, and gender sensitivity, among others.

The contractor will apply and educate competitors and all stakeholders on GIZ policies regarding consent, image protection and intellectual property, safety of participants during photo shooting, photographing the protagonists with respect for individuals, throughout the full process of the contest. Additionally, the contractor will promote the photography contest to ensure a wide reach/application of quality candidates. They will also leverage the contest to raise awareness on the iWPS project areas of focus and key topics.

Milestones for work package 1	Delivery period
Contest guidelines and criteria focusing on women’s roles in peacebuilding.	3 weeks after start of project
Promotional plan targeting various media and social channels and local & regional events.	3 weeks after start of project
Platform/mechanism for contest submissions, ensuring user-friendliness and accessibility.	1 month after start of project
Engagement plan targeting local and regional CSOs, women’s groups, and community leaders to spread awareness of the contest.	1 month after start of project
Submissions management including monitoring for compliance and providing support to applicants.	3 months after start of project
Longlisting of submissions through a transparent and fair process.	4 months after start of project
Capacity development/training of longlisted contestants	5 months after start of project
Shortlisting of submissions through a transparent and fair process.	5 months after start of the project
Selection of final winners through a transparent and fair process.	6 months after start of the project
Promote the competition results to the targeted audiences, as well as the voices of the participants	6 months after start of the project

2.2 Work Package 2: Developing and managing participatory video storytelling workshops

Work package 2 focuses on the development and management of participatory video storytelling workshops across the Great Lakes Region. Through this participatory video storytelling methods, the workshops aim to: a) empower community members, especially marginalised and under-represented women, to create and share their stories of peacebuilding; b) increase awareness and advocacy for women’s rights and gender equality in the context of peacebuilding; c) facilitate community engagement and dialogue through video storytelling and; d) amplify voices of civil society and grassroots perspectives on Women, Peace, and Security (WPS) issues.

The contractor, in collaboration with GIZ and ICGLR, will select 10-12 potential trainers from diverse backgrounds, within select communities/grassroots associations to enable meaningful & insightful dialogues and exchanges. They will conduct a Training of Trainers in key participatory video storytelling techniques and ethics using easy to use, high quality cameras or smartphones, as well as the relevant skills needed for them to facilitate their training workshops. Overall, the contractor is expected to support the production of 1 to 5-minute awareness/advocacy films/videos speaking to the objectives of the iWPS project and Women Peace and Security (WPS) in general, and finally, facilitate the Trainers to Trainers to elaborate bespoke concepts for the participatory video projects/training workshops they will implement themselves.

The contractor will apply and educate competitors and all stakeholders on GIZ policies regarding consent, image protection and intellectual property, safety of participants during video shooting, filming the protagonists with respect for individuals, throughout the full process of the activity.

Milestones for work package 2	Delivery period
Participatory video storytelling workshop design, planning including curriculum design, provision of necessary equipment and logistics management.	5 months after start of the project
Selection of 10-12 participants to be trained as trainers.	6 months after start of the project
Facilitation of participatory video storytelling workshop training 10-12 trainers.	7 months after start of the project
Production of 10-12 short (1-5minutes) films/video	7 months after start of the project
Promote the videos to the targeted audiences, as well as the experiences of the participants.	7 months after start of the project

2.3 Work Package 3: General Events and Media Management 

Work package 3 focuses on supporting the implementation of the iWPS project communications through events management as well as media management, with the aim to reinforce communications and visibility efforts around iWPS project events and activities, detailed in Chapter 2 and where else necessary.

The contractor, in collaboration with GIZ and ICGLR, will: a) organise and manage tailored events supporting the implementation of work packages 1 and 2, as well as media-related events/side events (press conferences, media breakfasts etc) in support of iWPS events and activities; b) invite and coordinate journalists/media houses’ coverage of iWPS project events and activities, as well as develop traditional media-related content/messaging (press releases, articles, video/radio documentaries etc); d) engage and facilitating the collaboration with ICGLR’s journalists network on covering and promoting iWPS project events and activities.

Milestones for work package 3	Delivery period
1 exhibition showcasing shortlisted contestants’ photographs.	6 months after start of the project
1 photography contest award ceremony, planning and management.	7 months after start of the project
1 community screening to facilitate engagements around short films/videos and relevant topics.	8 months after start of the project
2 annual media-related events/side events (press conferences, media breakfasts etc) promoting iWPS project events/activities and engaging ICGLR’s Journalist network	24 months (iWPS project period)

2.4 Work Package 4: Overall support to the iWPS project communications plan

Work package 4 focuses on supporting the implementation of the iWPS project communications plan, mainly through messaging and content development, as well as branding. To reinforce communications and visibility efforts around  iWPS project events and activities, detailed in Chapter 2 and where else necessary, the contractor will develop and disseminate high-quality and engaging social media and traditional media content and develop iWPS branded material.

More specifically, the contractor, in collaboration with GIZ and ICGLR, will: a) Develop messaging/content for and run social media campaigns covering and promoting iWPS project events and activities and; b) develop a brand guideline guiding the designs and production of various iWPS project promotional material (pull-up banners, notebooks, pens, non-plastic water bottles, flash drives, bags etc)

Milestones for work package 4	Delivery period
Review and finalise iWPS project communications plan.	2 weeks after the start of the project
brand guideline guiding the design and production of iWPS promotional material, following GIZ’s ethical line in terms of sustainability, fair trade and environmental protection.	1 month after start of the project
promotion plan and content databases promoting the photography contest through social media, traditional media and local/regional events.	2 months after start of the project
Social media campaign highlighting the progress and results of the photography contest, including shortlisted contestants and final winner’s profiles & work.	7 months after start of the project
Social media campaign highlighting the progress and results of the participatory video story telling workshop, including profiles and final productions of participants.	8 months after start of the project
annual social media campaigns the podcast series, topics and guests.	24 months (iWPS project period)

Period of assignment: from November 2024 until December 2026

Concept

In the tender, the tenderer is required to show how the objectives defined in Chapter 2 (Tasks to be performed) are to be achieved, if applicable under consideration of further method-related requirements (technical-methodological concept). In addition, the tenderer must describe the project management system for service provision.

Technical-methodological concept

Strategy (1.1): The tenderer is required to consider the tasks to be performed with reference to the objectives of the services put out to tender (see Chapter 1 Context) (1.1.1). Following this, the tenderer presents and justifies the explicit strategy with which it intends to provide the services for which it is responsible (see Chapter 2 Tasks to be performed) (1.1.2).

The tenderer is required to present the actors relevant for the services for which it is responsible and describe the cooperation (1.2) with them.

The tenderer is required to present and explain its approach to steering the measures with the project partners (1.3.1) and its contribution to the results-based monitoring system (1.3.2).

The tenderer is required to describe the key processes for the services for which it is responsible and create an operational plan or schedule (1.4.1) that describes how the services according to Chapter 2 (Tasks to be performed by the contractor) are to be provided. In particular, the tenderer is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors (partner contributions) in accordance with Chapter 2 (Tasks to be performed) (1.4.2).

The tenderer is required to describe its contribution to knowledge management for the partner (1.5.1) and GIZ and to promote scaling-up effects (1.5.2) under learning and innovation.

Project management of the contractor (1.6)

The tenderer is required to explain its approach for coordination with the GIZ project. In particular, the project management requirements specified in Chapter 2 (Tasks to be performed by the contractor) must be explained in detail.

The tenderer is required to describe its backstopping concept. The following services are part of the standard backstopping package, which (like ancillary personnel costs) must be factored into the fee schedules of the staff listed in the tender in accordance with Section 3.3.1 of the GIZ AVB:

• Service-delivery control
• Managing adaptations to changing conditions
• Ensuring the flow of information between the tenderer and GIZ
• Assuming personnel responsibility for the contractor’s experts
• Process-oriented steering for implementation of the commission
• Securing the administrative conclusion of the project

3. Personnel concept

The tenderer is required to provide personnel who are suited to filling the positions described, based on their CVs (see Chapter 7), the range of tasks involved and the required qualifications.

The below specified qualifications represent the requirements to reach the maximum number of points in the technical assessment.

Team Leader/ Project & Events Manager

Tasks:

• Regular monitoring, reporting on all work packages, and gathering of feedback from GIZ and other stakeholders in accordance with deliverables and deadlines
• Coordinating and ensuring communication with GIZ, partners and others involved in the project
• Personnel management, as well as planning and steering assignments
• Lead and focal person for work package 3

Qualifications

• Education/training (2.1.1): university degree (‘Diploma’/Master) in Project or Events management
• Language (2.1.2): C2-level language proficiency in English& French
• General professional experience (2.1.3): 7 years of professional experience in the Media sector
• Specific professional experience (2.1.4): 7 years of professional experience in Events Management
• Leadership/management experience (2.1.5): 5 years of management/leadership experience as project team leader or manager in an organization
• Regional experience (2.1.6): 4 years of experience in projects in the Great Lakes Region, of which 2 years in projects in Burundi, DRC, Rwanda, Uganda,
• Development cooperation (DC) experience (2.1.7): 2 years of experience in DC projects

Expert 1/ Photography Training Lead

Tasks:

• Lead and focal person for work package 1
• Regular monitoring, reporting on work package 1, and gathering of feedback from GIZ and other stakeholders in accordance with deliverables and deadlines
• Coordinating and ensuring communication with GIZ, partners and others involved in the project regarding work package 1

Qualifications:

• Education/training (2.2.1): Masters or Postgraduate Degree in Photography / Photojournalism
• Language (2.2.2): C2-level language proficiency in English
• General professional experience (2.2.3): 7 years of professional experience in the communications/media sector
• Specific professional experience (2.2.4): 7 years of professional experience in photography/photojournalism
• Leadership/management experience (2.2.5): 3 years as a creative project team leader
• Regional experience (2.2.6): 4 years of experience in projects in the Great Lakes Region, of which 2 years in projects in Burundi, DRC, Rwanda, Uganda
• Development Cooperation (DC) experience (2.2.7): 2 years of experience in DC projects

Expert 2/ Participatory video storytelling Training Lead

Tasks:

• Lead and focal person for work package 2
• Regular monitoring, reporting on work package 2, and gathering of feedback from GIZ and other stakeholders in accordance with deliverables and deadlines
• Coordinating and ensuring communication with GIZ, partners and others involved in the project regarding work package 2

Qualifications:

• Education/training (2.3.1): Master or Postgraduate Degree in Film / Videography
• Language (2.3.2): C2-level language proficiency in English
• General professional experience (2.3.3): 7 years of professional experience in the communications/media sector
• Specific professional experience (2.3.4): 7 years of professional experience in participatory film/videography
• Leadership/management experience (2.3.5): 2 years as a creative project team leader
• Regional experience (2.3.6): 3 years of experience in projects in the Great Lakes Region, of which 2 years in projects in Burundi, DRC, Rwanda, Uganda
• Development Cooperation (DC) experience (2.3.7): 2 years of experience in DC projects

Expert 3 / Content Development & Branding Lead

Tasks:

• Lead and focal person for work package 4
• Regular monitoring, reporting on work package 4, and gathering of feedback from GIZ and other stakeholders in accordance with deliverables and deadlines
• Coordinating and ensuring communication with GIZ, partners and others involved in the project regarding work package 4

Qualifications:

• Education/training (2.4.1): Masters or Postgraduate Degree in Branding /Media Management
• Language (2.4.2): C2-level language proficiency in English
• General professional experience (2.4.3): 7 years of professional experience in the communications/media sector
• Specific professional experience (2.4.4): 7 years of professional experience in branding/content development
• Leadership/management experience (2.4.5): 2 years as a creative project team leader
• Regional experience (2.4.6): 3 years of experience in projects in the Great Lakes Region, of which 2 years in projects in Burundi, DRC, Rwanda, Uganda
• Development Cooperation (DC) experience (2.4.7): 2 years of experience in DC projects

Soft skills of team members

In addition to their specialist qualifications, the following qualifications are required of team members:

• Team skills
• Initiative
• Communication skills
• Socio-cultural skills
• Efficient, partner- and client-focused working methods
• Interdisciplinary thinking

4. Costing requirements

Assignment of personnel and travel expenses

Per-diem and overnight accommodation allowances are reimbursed as a lump sum up to the maximum amounts permissible under tax law for each country as set out in the country table in the circular from the German Federal Ministry of Finance on travel expense remuneration (downloadable at https://www.bundesfinanzministerium.de).

Accommodation costs which exceed this up to a reasonable amount and the cost of flights and other main forms of transport can be reimbursed against evidence

All business travel must be agreed in advance by the officer responsible for the project.

Sustainability aspects for travel

GIZ would like to reduce greenhouse gas emissions (CO₂ emissions) caused by travel. When preparing your tender, please incorporate options for reducing emissions, such as selecting the lowest-emission booking class (economy) and using means of transport, airlines and flight routes with a higher CO₂ efficiency. For short distances, travel by train (second class) or e-mobility should be the preferred option.

If they cannot be avoided, CO₂ emissions caused by air travel should be offset. GIZ specifies a budget for this, through which the carbon offsets can be settled against evidence.

There are many different providers in the market for emissions certificates, and they have different climate impact ambitions. The Development and Climate Alliance (German only) has published a list of standards (German only). GIZ recommends using the standards specified there.

Specification of inputs

Fee days	Number of experts	Number of days per expert	Total	Comments
Team Leader/ Project Manager	1	90	90	Expert days paid upon GIZ approval
Expert 1/ Photography Training Lead	1	60	60	Expert days paid upon GIZ approval
Expert 2/ Participatory Video Storytelling Training Lead	1	40	40	Expert days paid upon GIZ approval
Expert 3/ Content Development and Branding Lead	1	90	90	Expert days paid upon GIZ approval
Travel expenses	Quantity	Number per expert	Total	Comments
Per-diem allowance countries of assignment	4	15	60	The 4 countries of assignment are Burundi, DRC, Rwanda, and Uganda
Overnight allowance in countries of assignment	4	15	60	The 4 countries of assignment are Burundi, DRC, Rwanda, and Uganda
Transport	Quantity	Number per expert	Total	Comments
Regional flights	4	2	8	Travel to the place of service delivery Burundi, DRC, Rwanda, Uganda
CO2 compensation for air travel Link to working aid and table for determining the budget and Guidance for GIZ service providers on avoiding, reducing and offsetting GHG emissions on setting the budget.	4	4	16	A fixed budget of 89,836RWF is earmarked for settling carbon offsets against evidence. (16*89,836RWF =1,437,376RWF)
Travel expenses	4	4	16	Travel within the country of assignment, transfer to/from airport etc.
Other costs	Number	Price	Total	Comments
Flexible remuneration .	1	14,972,700RWF	14,972,700RWF	A budget of 14,972,700RWF is foreseen for flexible remuneration. Please incorporate this budget into the price schedule. Use of the flexible remuneration item requires prior written approval from GIZ.
Workshops	3	26,950,860RWF	80,852,580RWF	The budget contains the following costs venue, catering, flights, local transport and accommodation. See all details below

Workshops and training

The contractor implements the following workshops/study trips/training courses:

Under work package 1 (as per Chapter 2.1):

• 5 days training on basic photography techniques and skills training for longlisted contestants of the Photography Contest

Under work package 2 (as per Chapter 2.2):

• 5 days participatory video storytelling workshop/Training of Trainers for 12 select participants

Under work package 3 (as per Chapter 2.3):

• 2 days participation in an award and screening ceremony for 12 participants

The planned budget for workshops and training is 80,852,580RWF

5. Inputs of GIZ or other actors

GIZ and/or other actors are expected to make the following available:

• Relevant project documents and information
• Contacts database of key stakeholders and partners
• GIZ instructions for creating and using photos and videos
• ICGLR Graphic Charter

6. Requirements on the format of the tender

The structure of the tender must correspond to the structure of the ToRs. In particular, the detailed structure of the concept (Chapter 3) should be organised in accordance with the positively weighted criteria in the assessment grid (not with zero). The tender must be legible (font size 11 or larger) and clearly formulated. It must be drawn up in English.

The complete tender must not exceed 10 pages (excluding CVs). If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment. External content (e.g. links to websites) will also not be considered.

The CVs of the personnel proposed in accordance with Chapter 4 of the ToRs must be submitted using the format specified in the terms and conditions for application. The CVs shall not exceed 4 pages each. They must clearly show the position and job the proposed person held in the reference project and for how long. The CVs can also be submitted in English.

Please calculate your financial tender based exactly on the parameters specified in Chapter 5 Quantitative requirements. The contractor is not contractually entitled to use up the days, trips, workshops or budgets in full. The number of days, trips and workshops and the budgets will be contractually agreed as maximum limits. The specifications for pricing are defined in the price schedule.

7.Outsourced processing of personal data

The performance of the contract may be associated with the processing of personal data by the contractor, such as (but not limited to) names and contact information and who would alone define the nature of such data and how such processing would be carried out. In such cases, the contractor shall act as an independent DATA CONTROLLER and must alone comply with ALL applicable data protection obligations, including those stemming from regional and local laws. The contractor shall process personal data only when a given goal cannot be reasonably attained without such data. The data protection principles such as lawfulness, data minimization, accuracy, purpose limitation, storage limitation, transparency, integrity and confidentiality, and accountability, as well as the numerous rights of the data subject must be paid due attention. The GIZ is NOT in any way responsible for such processing.

Whenever the contractor executes the instructions of a partner to the GIZ with regard to such processing, the partner shall be the data controller, and the data processing shall be carried out in accordance with the partner’s instructions as well as laws and standards to which it is subject.

If the contractor is not subject to the GDPR and the applicable laws do not contain any explanation on the data protection principles and rights mentioned here, the definitions and meanings provided by the GDPR (Regulation (EU) 2016/679) should be considered.

8. Submission of the offer

Technical Proposal

• A cover letter expressing your interest in this assignment
• Self-declaration of eligibility for the award
• Company registration certificate
• VAT registration certificate
• Tax clearance certificate
• Technical Proposal (attached template for technical proposal MUST be used)
• Up to date CVs of proposed experts

7.3 Financial offer:

Financial offer indicates the all-inclusive total contract price, supported by a breakdown of all costs as described in the specification of inputs. The costs must be in RWF and VAT excluded (Price sheet must be used).

Your EoI has to be submitted in 2 separated emails to RW_Quotation@giz.de until latest 04.11.2024:

• The technical offer has to be submitted in PDF format and as attachment to the email with the subject: Technical offer 83474497
• The financial offer has to be submitted in PDF format and as attachment to the email with the subject: Financial offer 83474497

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/. Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Offers submitted in hard copy will not be considered.