Finance & Accounts Officer

Department

 Finance

Job Title

 Finance & Accounts Officer

Location

 Country Office-Kigali

Reporting to

 Manager, Finance & Accounts

Level/Grade

TBD

1. ORGANISATION RELATIONSHIPS:

Number of persons Supervised (including the name of the positions):

None

Supervision received by: (Name of the position)

Manager, Finance & Accounts

2. BACK GROUND AND PURPOSE:

BRAC International is a leading non-profit organization with a mission to empower people and communities in situations of poverty, illiteracy, disease, and social injustice. Founded in 1972, by Sir Fazle Hasan Abed, BRAC is the largest non-governmental development organization in the world, and is present in 15 countries across Asia and Africa today. BRAC designs proven, scalable solutions that equip people with the support and confidence they need to achieve their potential. BRAC’s institutional expertise on various programme, including health, agriculture, microfinance, education, and youth empowerment, is touching the lives of over 100 million people in the Global South.

About the AIM Programme: The Mastercard Foundation Accelerating Impact for Young Women in partnership with BRAC International will create a positive and measurable impact for 1.2 million adolescent girls and young women (AGYW) and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda. There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfil their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

The Finance & Accounts Officer position will support the Finance department’s management of accounting systems, policies, and procedures in compliance with accounting standards, Generally Accepted Accounting Principles (GAAP), donor’s rules and regulations, and legal requirements to support high-quality programs serving the vulnerable. As part of an experienced finance team, the finance & Accounts officer will help coordinate daily financial activities through the duties outlined below.

The successful candidate will be based for the initial six (6) months at Regional Office in our Nyanza Branch Office.

3. MAJOR RESPONSIBILITIES:

Area Finance:

• Provide operational oversight function on cash/bank transactions in the finance unit
• Ensure accuracy of all data required for processing financial transactions to right charts of accounts into the ERP system (SBI CLOUD).
• Follow up and review all project-related travel requests and liquidations in line with travel policy.
• Prepare bank reconciliation statements on a monthly basis for review by the Finance manager timely.
• Monitor balances in account receivables and payables, prepare reports on material exceptions to policies or identify long outstanding ones for corrective actions.
• Ensure that all statutory deductions such as Withholding Tax (WHT) are promptly remitted to the relevant statutory authority monthly
• Assist in conducting training on financial matters for the project team when necessary.
• Support the preparation of monthly and end-of-project financial reports and update notes and ICP forms into the FCCS system.
• Support Finance Manager to ensure high standard of financial stewardship in both country office and field offices
• Assisting Finance manager in maintaining books, accounts and other financial records for third part reconciliation and inter company reconciliation.
• Reviewing the correctness and adequate of accounting documents before making payments
• Preparing all payments, cash withdrawal by bank and clearing advances
• Undertaking all transactions at bank (preparing transfers, receiving bank debit and credit advice, bank statement every month or where required)
• Coordinating with cashier to record all receipt vouchers, payments paid in cash to the ledger.
• Preparing donor reports and make sure to be delivered within deadline.
• Performing cost allocation of accounts to put into vouchers
• Posting into the ERP system on daily basis.
• Support to Finance Manager Prepare donor proposal and budgets and submit them timely
• Ensuring accounting documents/files for audit
• Preparing fund request for field office
• Dealing with customers include bank, visitor, consultant and staff on finance and accounting when required.

Safeguarding Responsibilities:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
• Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

4. Experience, Knowledge and Skills

Qualifications:

• Bachelor of business administration preferably in Finance / Accounting and Professional Accounting qualification from any recognized institute.
• Strong fluency with excel formulas and functions.
• Strong analytical and data gathering skills
• Principles of budgetary administration
• Financial control and monitoring
• Preparing fund request for field office
• Principles and practices of cash flow analysis and cost accounting.
• Financial, statistical and comparative analysis and formulas.
• Financial planning, forecasting, organizing, teamwork and collaboration.
• Having any other professional degree on finance or accounting will add advantage.
• Minimum 2 years work experience in the relevant field.
• Working for any other international or local NGO will also add advantage

5. RELATIONSHIP TO OTHER ROLES:

Within the Programme or Department (position names):

Regional/ Area Manager, MF team, Procurement & Logistics, HR, Accounts & Finance

Outside the Programme or Department (Programme& position names):

Government of Rwanda line Ministry and like-minded NGOs, Local government representatives

6. WHO DOES PERFORMANCE REVIEWS FOR THIS ROLE?

Manager, Finance & Accounts

7. NUMBER OF REPORTEES:

Direct:

0

Indirect:

0

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. BRAC holds a zero-tolerance policy against sexual exploitation, discrimination, exploitation, abuse and harassment. Violations to stated policies will be subject to corrective action up to and including termination of contract.

Job holder’s Name: …………………………… PIN: ………………….

Date & Signature: ………………………………

Supervisor’s Name: …………………………… PIN: ………………….

Date & Signature: ………………………………