Finance and Administration Manager

Job Title: Finance and Administration Manager
Organization Name: MCT Global Ltd
Location: Kigali-Rwanda

Annual Gross Salary: Ranging from 7,477,080 to 10,189,296 Rwf
Reports To: Chief Executive Officer (CEO)

About MCT Global

MCT Global is a Rwandan company established in 2019 with a vision to develop, adopt and implement relevant standards for quality services in everyday life. Our mission is to contribute to the standardization of services in various sectors including Business, Education, Research, Finance, Management, Infrastructure, Transport, Logistics, Hospitality, Tourism, Agriculture, youth employment to mention but a few. We believe that quality research is the foundation of the quality services and development. We are an African based ethical and innovative consulting firm providing value- for-money consulting services in an efficient, effective and ethical manner, always sensitive to the ever-changing community needs and socio-cultural trends. Our advice and recommendations are transparent and based on our understanding of the clients’ situation at hand and what we believe are the best ways forward.  Our core service includes core businesses including DACUM Facilitation, Curriculum and Training Manuals development, Occupational standards development, Training needs assessment, Capacity Building, Surveys, Project Management, Blended learning material design, Human Resource Management advisory services, Educational advisory services, Strategic Planning & Management services, Business proposal writing, Business solutions, Market Research and brand management consultancy, Business Development Services (BDS), Digital Services and Transport services among others. In addition to our core mission, MCT Global also offers transport services including car rental services, long-term leasing options, and car sales. We specialise in providing flexible leasing solutions tailored to the needs of our clients, whether they require short-term rentals or long-term leases. Additionally, we offer lease-purchase arrangements for those looking to eventually own their vehicles.

Position Overview

We are seeking an experienced and detail-oriented Finance and Administration Manager to join our growing team. As Finance and Administration Manager at MCT Global, you will play a key role in overseeing finance operations, budgeting, reporting, risk management, compliance, Administration, Human Resource management, and forecasting processes. You will be responsible for ensuring the company’s financial health, helping to drive strategic decision-making, and supporting senior leadership with accurate and timely financial information.

Key Responsibilities

Financial Planning & Analysis

• Lead the preparation and management of annual budgets, forecasts, and financial models.
• Provide insightful financial analysis and strategic recommendations to senior management.
• Develop and track key performance indicators (KPIs) to evaluate financial performance.

Financial Reporting

• Oversee the preparation of monthly, quarterly, and annual financial statements.
• Ensure accurate and timely reporting of financial results in compliance with company policies and regulatory standards.
• Analyze financial data to identify trends, variances, and areas for cost optimization.

Cash Flow Management

• Monitor and manage cash flow to ensure adequate liquidity for business operations.
• Oversee working capital management, including accounts payable and receivable, inventory, and debt.

Compliance & Risk Management

• Ensure adherence to internal controls and financial policies to minimize risk and ensure financial integrity.
• Work with external auditors to prepare for and facilitate audits.
• Maintain an up-to-date knowledge of relevant financial regulations and best practices.

Team Leadership & Collaboration

• Lead, train and mentor a team of finance professionals to ensure high performance and development.
• Collaborate with other departments (e.g., operations, business, sales, HR) to support business objectives and drive financial performance.
• Provide financial guidance and support to department heads and project managers.

Strategic Initiatives

• Partner with senior leadership in strategic planning, including mergers, acquisitions, and investment analysis.
• Identify opportunities for operational efficiencies and cost reductions across the organization.
• Support decision-making with detailed financial models, risk assessments, and ROI analysis.

Office Management

• Manage office layout and space planning to optimize productivity.
• Ensure that office equipment and supplies are well-maintained and adequately stocked.
• Supervise administrative staff, including receptionists, office assistants, and other personnel.
• Oversee day-to-day office operations, ensuring smooth workflow and efficient use of resources.

Facilities Management

• Oversee the maintenance, cleanliness, and safety of office premises.
• Coordinate with external vendors for maintenance, office cleaning, and other facilities management services.
• Ensure the organization complies with health, safety, and environmental regulations.

Budgeting and Financial Management

• Develop and manage the office administration budget.
• Control office-related expenses, such as supplies, utilities, and other administrative costs, ensuring alignment with the company’s financial goals.
• Handle procurement and purchasing of office supplies, equipment, and services, ensuring cost-effectiveness.

Human Resources Support

• Provide administrative support in HR activities such as recruitment, onboarding, and employee records management.
• Ensure proper documentation for employee leave, attendance, and timesheets.
• Assist in employee benefits program coordination (e.g., health insurance, retirement plans).
• Maintain a positive and efficient work environment by fostering good employee relations and addressing workplace concerns.

Communication and Coordination

• Act as a point of contact for internal and external stakeholders on administrative matters.
• Facilitate effective communication between departments, ensuring all staff are informed and engaged.
• Organize meetings, conferences, and company events (internal and external).
• Coordinate travel arrangements for employees, including booking accommodations and transportation.

Document and Records Management

• Oversee the management of office documents and ensure proper filing, retrieval, and storage of documents.
• Ensure that company documents, contracts, and reports are properly archived and accessible when needed.
• Implement and maintain office filing systems, both physical and electronic.

Compliance and Policies

• Develop and regularly update organizational procedure manuals.
• Ensure that administrative practices and processes are compliant with company policies and regulations.
• Support the implementation of new policies and ensure staff awareness and adherence.
• Prepare reports for management on office performance, key activities, and issues requiring attention.

Team Management and Development

• Supervise and guide administrative staff, providing mentorship and support in their professional development.
• Conduct performance reviews, provide feedback, and recommend training opportunities to improve team productivity.
• Foster a positive and collaborative work environment to ensure employee satisfaction.

Health & Safety

• Ensure a safe and conducive working environment, including compliance with health and safety regulations.
• Coordinate first aid and emergency procedures and ensure the office is equipped with necessary safety measures.

Project Management:

• Oversee the planning and execution of administrative projects, such as office relocations, IT upgrades, or process improvements.
• Work with other departments to ensure the timely and cost-effective execution of office projects.

Qualifications

Education:

• Bachelor’s degree in Finance, Accounting, and other related field.
• Holders of CPA Certificate is desirable or having completed Intermediate Level of CPA is an added advantage.

Experience:

• Minimum of 5 years of progressive experience in finance or accounting, with at least 2 years in a supervisory role.
• Experience in financial reporting, budgeting, forecasting, financial analysis, Administration and Human Resource Management.
• Proven experience with Enterprise Resource Planning (ERP) systems (e.g., SAP, Oracle, Microsoft Dynamics) and advanced proficiency in Excel.

Skills & Competencies:

• Strong understanding of financial accounting, tax regulations, and corporate finance principles.
• Excellent analytical, problem-solving, and decision-making skills.
• Exceptional communication and interpersonal skills with the ability to present complex financial data to non-financial stakeholders.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Leadership and team management skills with the ability to foster a collaborative work culture.
• Organizational, Administration, Adaptability, and Labor law Skills.

Benefits:

• Opportunities for career advancement and professional development
• Performance-based bonus program, including a percentage of new client acquisitions, rewarding employee contributions to company growth and success.
• Communication facilities including telephone and communication allowances.
• Be part of a diverse, collaborative, and innovative team
• Annual leave
• Vertical and Horizontal promotion
• Conducive enviroment with a team work spirit

If you are a strategic thinker with operational excellence and business growth passion, we would like to hear from you! Apply today to join the MCT Global team and make an impact on our continued success.

Please submit your resume, a cover letter, degree copies, employment certificate, and other certificates (in single attachment PDF format) outlining your qualifications and relevant experience via the email: mctglobaltd@gmail.com. We shall only contact shortlisted applicants.

Application Deadline is December 27th, 2024 at 5:00 P.M.

For further clarifications, please send your inquiries to mctglobaltd@gmail.com or call us on Telephone Number: +250787914002

Done at Kigali, on December 13^th, 2024

MANAGEMENT, MCT Global Ltd