Head of Pharmaceutical Warehousing and Distribution

EXTERNAL ADVERTISEMENT

King Faisal Hospital, Rwanda, “A center of excellence in health service provision, clinical education, and research”.

This is an exciting time for King Faisal Hospital, Rwanda as we embrace a new strategic direction.

The hospital has continued to grow due to its positive reputation for authentic compassionate health care and highly skilled medical practitioners, especially in specialized surgical and medical services.

King Faisal Hospital Kigali is looking for suitable candidate to fill the following position

POSITION:  Head of Pharmaceutical Warehousing and Distribution

COMPETENCY REQUIREMENT: 

Education: Master of Science in Pharmaceutical Sciences.

Experience:

• Over 10 years of professional experience in clinical pharmacy, pharmaceutical procurement, and hospital pharmacy management.
• Must have held the position of Head or Chief Pharmacist at a referral or teaching hospital in Rwanda, with proven experience managing pharmaceutical warehousing and distribution.
• In-depth knowledge of pharmaceutical procurement processes, inventory control, and supply chain management.

SKILLS AND ABILITIES

Leadership and Governance:

• Demonstrated leadership experience, including roles in governance or participation in key hospital committees.
• Proven track record of managing teams in a hospital setting, with the ability to provide strategic direction and ensure high operational performance.

Skills and Competencies

• Pharmaceutical Expertise: Comprehensive understanding of clinical pharmacy, pharmaceutical procurement, warehousing, and distribution processes.
• Inventory and Supply Chain Management: Expertise in managing large-scale pharmaceutical inventories, ensuring efficiency, cost-effectiveness, and accuracy.
• Leadership: Strong leadership and team management skills, with the ability to mentor and guide warehouse staff toward optimal performance.
• Regulatory Compliance: Thorough knowledge of national and international pharmaceutical regulations, including best practices in storage and distribution.
• Financial Acumen: Ability to manage inventory-related budgets, control costs, and collaborate with the finance team to align warehousing operations with financial objectives.
• Problem-Solving: Strong analytical and decision-making abilities, particularly in resolving supply chain challenges and improving warehousing efficiency.
• Communication: Excellent communication and interpersonal skills, capable of coordinating across departments and presenting complex information clearly.

Key Attributes

• Strong organizational skills and attention to detail.
• Ability to work under pressure and manage competing priorities.
• Commitment to maintaining the highest standards of pharmaceutical safety and quality.

Proactive approach to identifying and solving operational challenges.

KEY RESPONSIBILITIES

Warehouse Operations Management:

• Oversee the entire pharmaceutical warehousing operations, ensuring proper receipt, storage, and distribution of medications and medical supplies.
• Ensure the warehouse maintains high standards of safety, security, and compliance with national and international regulations for pharmaceutical storage.
• Implement and manage inventory control systems to optimize stock levels, prevent shortages or overstocking, and ensure timely replenishment of supplies.

Pharmaceutical Distribution Management:

• ensuring timely and accurate delivery of pharmaceutical products.
• Establish protocols for tracking and verifying the movement of pharmaceuticals from the warehouse to their final destination within the hospital.
• Ensure that all medications distributed meet the required quality standards, with proper documentation and verification processes in place.

Inventory Planning, Control and Management:

• Develop and maintain efficient inventory management systems that ensure accurate tracking of stock levels and reduce wastage or expirations.
• Lead regular stock audits to ensure that inventory records are up to date and reflect actual stock levels.
• Oversee the management of slow-moving or obsolete stock, ensuring proper handling and disposal in accordance with regulatory guidelines.
• Lead the development of inventory planning strategies to meet both clinical needs and financial goals, ensuring a balance between stock availability and cost efficiency.

Budgeting and Financial Oversight:

• Collaborate with the Finance Division to develop and manage the pharmaceutical warehousing budget, ensuring efficient use of financial resources.
• Monitor and control warehouse-related expenses, including storage, procurement, and distribution costs, to stay within approved budgets.
• Provide financial forecasts for pharmaceutical inventory needs based on historical usage and clinical demand, ensuring proper alignment with the hospital’s financial objectives.

Pharmaceutical Procurement Support:

• Collaborate with the procurement team to ensure that the warehouse receives and stores the correct quantities and types of pharmaceuticals and medical supplies.
• Provide input on forecasting medication needs based on historical usage trends, clinical demand, and seasonal variations.
• Ensure proper communication with the procurement unit to align warehouse inventory with the hospital’s clinical and operational needs.

Compliance and Regulatory Oversight:

• Ensure full compliance with national pharmaceutical regulations, including those issued by the Rwanda Food and Drug Authority (FDA), and maintain accurate records for regulatory audits.
• Implement risk management procedures to mitigate potential issues such as medication errors, improper storage conditions, and expired stock.
• Ensure that all warehouse staff are trained and follow proper procedures for handling pharmaceuticals in compliance with Good Distribution Practices (GDP) and Good Storage Practices (GSP).

Leadership and Governance:

• Provide strategic leadership to the warehousing and distribution team, ensuring high levels of performance, professionalism, and compliance with internal and external policies.
• Participate in hospital governance meetings related to pharmaceutical management, offering insights and recommendations for improving supply chain efficiency and medication safety.
• Lead initiatives to enhance warehouse operations, improve workflows, and ensure alignment with the hospital’s financial and operational goals.

Collaboration and Coordination:

• Act as the primary liaison between the Finance Division, Clinical Division, and Procurement Unit to ensure smooth coordination of pharmaceutical operations.
• Work closely with clinical departments to understand their medication needs and ensure that the warehouse stocks and distributes products accordingly.
• Collaborate with the finance department to align inventory management with budgeting and cost control objectives.

Quality Improvement and Risk Management:

• Implement continuous quality improvement measures to enhance the safety and efficiency of warehousing and distribution processes.
• Develop and monitor key performance indicators (KPIs) for warehouse operations, addressing any inefficiencies or risks in the pharmaceutical supply chain.
• Ensure robust systems for monitoring the quality and safety of medications, preventing stock-outs, and minimizing operational risks.

Application Link:https://docs.google.com/forms/d/e/1FAIpQLSfZAaH-mn83tub_0QFZNJFL8RMJF9aRbTkdcLEi7tPIk7Y3Zw/viewform?usp=sf_link  No Later than 01st December 2024