The Forum for African Women Educationalists (FAWE) is a membership-based Pan-African Non-Governmental Organization that operates through 34 National Chapters in 33 countries in Sub-Saharan Africa to promote girls’ and women’s education. FAWE’s vision, mission and goal focus on quality education for girls and women socio economic empowerment.  FAWE Rwanda is one of 33 national chapters. FAWE Rwanda Chapter was started in 1997 and since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda

Website: https://www.fawerwa.org

FORUM FOR AFRICAN WOMEN EDUCATIONALISTS (FAWE) RWANDA CHAPTER

“Supporting girls and women to acquire education for development”

REB Premises

B.P 6703

Kigali-Rwanda

Tel:0781667164

Email: info@fawerwa.org

Ref. 026/06/FAWERW

11th June 2024

INVITATION TO BID

The Forum for African Women Educationalists (FAWE) is a membership-based Pan-African Non-Governmental Organization that operates through 34 National Chapters in 33 countries in Sub-Saharan Africa to promote girls’ and women’s education. FAWE was founded in 1992 and has its head office in Nairobi – Kenya. FAWE Rwanda Chapter started in 1997 by a group of Rwandan women whose common goal was to build the country and promote national development through girls’ and women’s education. Since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.

FAWE RWANDA CHAPTER would like to invite eligible bidders to submit bids for the following lots. Each bidder is allowed to express the interest for only one lot, otherwise all the bids he/she submitted will be rejected.

Lot 3: Hire a supplier of stationaries and office devices.

Required documents for Administrative/ technical evaluation:

  • Official letter to the National Coordinator of FAWE Rwanda expressing the company’s interest for this lot
  • Company Registration Certificate from RDB with core business supplying office supplies or hygienic and sanitation materials
  • Valid Tax Clearance from Rwanda Revenue Authority (RRA)
  • VAT Certificate
  • At least 2 certificates of good completion of similar services from Non-Government Organizations under a framework contract dating from the 3 past years
  • Proof of issuing EBM invoices.
  • Financial proposal in Rwandan Francs (all tax included) for delivering the items in the table below.

Instructions to bidders:

  1. Failing to submit any of the requested documents will lead to the rejection of the bid.
  2. The financial offer will be analyzed for only companies that will pass the administration/technical analysis.
  3. The items are classified in 2 categories as follows: category A for items that are frequently needed and category B for items that are not frequently used. The bidders are requested to provide quotations (unit cost) for each item in the both categories (A &B) and the total cost for each category as highlighted in the table below.
S/N ITEMS DESCRIPTION & SPECIFICATION UNIT COST
PRICES FOR CATEGORY A
1 Reams of paper A4 ( a carton of 5 reams)
2 Note books A5 (spiral)/piece
3 Cartridge for HP LaserJet P1505n original /piece
4 Cartridge for HP LaserJet Pro M102a original/piece
5 Cartridge for printer Kyocera Ecosys FS6525 MFP original
6 Cartridge for printer Kyocera Ecosys M6230cidn original
7 Cartridge for KyoceraTASKalfa MZ4000i original
8 Cartridge 410A original original/piece
9 Cartridge for HP LaserJet promfpm428dn original
10 Cartridge Office Jet Pro8710 original
11 Cartridge ProMFP M477dw original
12 Box file ALBA RADO/piece
13 Box file in plastic /FIS RADO/piece
14 Pen (crystal Bic original /box of 50 pieces)
15 Post-it ( self-adhesive notes ) small size/piece
16 Post-it ( self-adhesive notes ) big size/piece: 7.6&12.7cm 3″*5
17 Binder clips small size /a packet
18 Binder clips medium size /a packet
19 Binder clips big size/a packet
20 Paper clips small size/packet
21 Paper clips medium size/packet
22 Paper clips big size/packet
23 Envelopes A3 kaki /packet of 50 pieces
24 Envelopes A4 kaki /packet of 50 pieces
25 Envelopes A5 kaki/packet of 50 pieces
CATEGORY B
1 Flipcharts of 25 sheets , size 810*158cm
2 Flip chart stand 60*90
3 Manila paper/piece
4 Note books A4 (spiral)/piece
5 Exercise book squared 200 pages jambo or similar quality/piece
6 Mathematical set OXFORD (boite mathematicale)/piece
7 Periodic table /piece
8 Hard cover register book FIS original 210mm*330mm/piece
9 Cartridge for HP LaserJet M101-m106/original (not refilled)/piece
10 Snowman markers (mix colors)/box of 12 pieces
11 White board markers /box of 12 pieces
12 Scotch (masking tape small size)/piece
13 Scotch (masking tape big size)/piece
14 Scotch (transparent) big size/piece
15 Spiral small size/1 piece
16 Spiral medium size/1 piece
17 Spiral big size/1 piece
18 Blanco (correction fluid)/1 piece
19 Stapling machine /aggrafeuse Rapid E14 86 mm/piece
20 Stapling machine FIS No 76/piece
21 Stapling machine big size/piece
22 Pencils HB (6621)/piece
23 Dairy (agenda) big size/piece
24 Dairy (agenda) small size/piece
25 Calculator Casio medium size/piece
26 Office trays (3 compartments)/piece
27 Small white envelopes (DL110mm*220)/packet of 50 pieces
28 Rulers (Haco) in plastic /original/piece
29 Hanging folder king’s with accessories/piece
30 Power strip (multiprise) with 6 ports, Kadris original/piece
31 Power strip (multiprise) with 6 ports, Legrand original/piece
32 Glue UHU/a tube of 20ml
33 Highlighters mix colors/a box of 12 pieces
34 Punching machine medium size/original quality/piece
35 Punching machine big size/original quality/piece
36 Transparent binding covers A4/piece
37 Hard binding covers A4/piece
38 Paper request voucher book (50 pages)
39 Signataire/piece
40 Laptop stand

Bids submission:

Well printed, properly sealed bids must be submitted at FAWE Rwanda head Office located at Remera in REB premises, not later than 17th June 2024 in room number 2 not later than 4:00 Pm.

Done at Kigali on 11th June 2024

Yours sincerely,

Antonia Mutoro

FAWE Rwanda

National Coordinator