Humanitarian Logistics Intern

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Our programs in Rwanda employ innovative techniques and models, such as linking agriculture and nutrition and applying the graduation model, to help transform the extreme poor’s lives. Our team in Rwanda is implementing the graduation program to help our beneficiaries in the Gisagara and Nyaruguru Districts graduate from extreme poverty.

Vacancy announcement/Humanitarian Logistics Intern

Job Description

Title: Humanitarian Logistics Intern

Grade: N/A

Supervisor: Senior Operations Officer

Supervisees: N/A

Location: Huye

Contract: Internship

Position Summary

Concern Worldwide wishes to recruit an intern for the operations department within which the logistics function falls. The person will be based in Huye.

This exciting short-term position is aimed at young graduates who want to start their career in the field of humanitarian logistics; The intern will be placed under the direct supervision of the Senior Field Systems Officer and will work in collaboration with the Logistics and Program teams in Huye.

The duration of this internship will be a maximum of 6 months. The internship may be extended for other six months and Concern does not guarantee a job offer to an intern under its internship program.

General Duties and Responsibilities

All responsibilities must be carried out in accordance with Concern Worldwide policies and procedures as well as the national law of Rwanda.

In particular: indications in relation to the Concern Rwanda policies and procedures manual, delegation of authority, the Logistics Manual, the Human Resources Manual, and the Transport Manual.

Specifically, the intern will be in charge of:

• Supporting the logistics team in the documentation and archiving of procurement files;
• Supporting the logistics team in transport management in Huye,
• Supporting the logistics team in the process of prequalification of suppliers and development of framework agreements
• Checking the purchasing records following the checklist and ensure that they are correct;
• Supporting the logistics team in managing purchases, delivery of equipment’s follow up, equipment, stock and asset inventory, etc.
• Supporting the Senior Systems Officer in organizing meetings, training, bid opening sessions,
• Assisting in office management
• Carry out any other tasks assigned by the hierarchy in the context of this

Qualifications and experience required

Essential:

• Minimum of a Bachelor’s degree in Commerce, Logistics/Supply Chain, Law or

Special Skills, Aptitude or Personality Requirements

• Ability to organize files and review them to ensure they are complete and comply with applicable
• Ability to maintain accurate and precise records.
• Good command of the English language and ability to produce reports in this language
• Willingness to follow tasks through to completion
• Knowledge of logistics or the supply chain;
• Some level of French;
• Excellent communication skills, with a high level of mastery of the English language
• Excellent interpersonal skills and ability to work in a multicultural and multinational environment
• Good computer skills

We encourage all eligible candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organization. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality.

If this role sounds right for you, please apply with your CV and cover letter.

All applications should be submitted through email: Yvonne.niyonkuru@concern.net by the closing date of the 1^st December 2024 and shortlisting will be done on rolling basis.

Please indicate the position you are applying in the subject line of the email

Important information:

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible here.

These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them.

 In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission.

 Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

 Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles.

Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation. You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy