Monitoring, Evaluation & Learning Specialist

TERMS OF REFERENCE:

RECRUITMENT OF MONITORING, EVALUATION & LEARNING SPECIALIST

“Empowering Women in Informal Cross-Border Trade in The Great Lakes Region (EWICBT) project”.

Pro-Femmes/ Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at the advancement of women’s status, peace, and development. It was established in October 1992, and currently represents 52 member organizations within the country. The mission of Pro-Femmes/ Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socioeconomic and legal status, and to enhance the institutional and organizational capacities of its member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice, and human rights.

PFTH in partnership with the Ministry of Foreign Affairs of the Kingdom of the Netherlands is implementing the Empowering Women in Informal Cross-Border Trade in The Great Lakes Region (EWICBT) project. The project aims to contribute to the social-economic empowerment of women in cross-border trade between DRC and Rwanda. This will be achieved by improving their business environment and increasing their income and their social-economic welfare. To accomplish this, the project is built on improving the legal and policy framework for WICBT, providing access to legal aid services to WICBT, increasing WICBT’s access to Sexual and Reproductive Health and Rights and strengthening the entrepreneurial and financial capacity of WICBTs. The project activities will be implemented in Goma and Bukavu in DRC and Rubavu and Rusizi in Rwanda up to March 2027.

In line with the above Pro-Femmes/ Twese Hamwe is looking for a suitable candidate to monitor and evaluate the overall project implementation. Under the supervision of the project coordinator and Program Manager, Pro-Femmes / Twese Hamwe seeks to recruit a qualified and motivated Project MEL officer to execute the following:

• Responsible lead for the development, strengthening and functioning of Pro-Femmes/ Twese Hamwe Specifically EWICBT Project MEL frameworks and systems, and supporting tools or templates;
• Develop the framework for Pro-Femmes/ Twese Hamwe Monitoring and Evaluation, in coordination with program management, ensuring that monitoring and evaluation arrangements comply with donor agreement and program requirement;
• Assess, identify and provide guidance on critical areas where technical support is needed and connect with the technical team to ensure quality program implementation and service provision;
• Strengthen MEL capacities of all program staff at central and field levels on a continuous basis through on job training and mentoring;
• Monitor and review existing monitoring mechanisms and reporting documents including but not limited to project-level MEL plans, data collection tools, and Final Evaluation Reports;
• Guide the regular sharing of MEL findings with relevant stakeholders and ensure that monitoring data is discussed in the appropriate forums in a timely manner;
• Develop MEL trainings and other capacity buildings tools to PFTH staff and members;
• Developing streamlined tools and schedules that will make the M&E process as easy as possible for Partners;
• Ensuring the data are timely collected from the field and fed into the database and tools;
• Setting up systems and procedures for ongoing monitoring & impact measurement, incorporating donor-specific requirements if necessary;
• Carry out field visits and spot checks to audit data and ensure that tools are user-friendly and working effectively and to inform partners of the results of previous assessments, this will also include preparing first-hand narrative reports (quarterly and annual reports);
• Organizing and facilitating the formal project baseline survey, mid-term and final evaluations as planned, supporting external evaluators as necessary; facilitating the dissemination of results among project team and stakeholders;
• Closely monitor the external environment to projects and identify threats and facilitate the development of a plan to reduce chocks to the projects. This might involve having a better understanding of local governance and regional realities; perspectives of different stakeholders involved and facilitate reflection sessions to discuss and find the necessary solutions;
• Perform such other duties as may be assigned.

Sub Tasks:

• Keeping up to date with standards of professionalism and PFTH’s expectations concerning personal behavior and values; at all times acting accordingly;
• Being aware of what PFTH is doing outside of personal specialism in order to communicate PFTH’s strategies, programs and accomplishments effectively;
• Participating in stakeholder coordination meetings for harmonization of activities;
• Participating in other high-profile events (e.g. national events) and networking opportunities.
• Taking opportunities to promote PFTH& partner in DRC (iPeace) in the community, including displaying promotional material as appropriate;

4. Required Qualifications and Experience:

4.1. Education

• A minimum of Bachelor’s Degree in statistics; economics; project planning; management information systems; monitoring, and evaluation or in a closely related field, with a minimum of 5 years of experience;
• Master’s Degree in project management, project planning, statistics with a minimum of 3 years of working experience;
• Minimum 3 years working as MEL specialist;
• Experience in programs’ design, monitoring, evaluation, and learning;
• Conversant and able to design, develop and guide implement project strategic/results frameworks, Change or Logic models;
• Demonstrated knowledge and experience managing and analyzing data using Excel, SPSS, STATA, Open data tool kits;
• Knowledge/ experience in designing, leading and developing high-quality reports from quantitative/qualitative data, studies, surveys or assessments;
• Good organizational skills and ability to work under pressure and complete tasks according to agreed deadlines;
• Fluent and Excellent in both English and French (writing, reading and speaking) is mandatory
• Knowledge of Swahili will be added advantage;
• Knowledge Kinyarwanda is mandatory.

4.2. Experience

• Substantial experience in the design and implementation of monitoring and evaluation plans for big grants, preferably with experience in the field of research, monitoring and/or evaluation;
• Proven experience with strategic planning approaches, MEL methods and approaches, planning and implementation of MEL systems, information/data analysis and report writing;
• Sound knowledge of development program planning and implementation objectives;
• Prior experience in working with NGOs in that domain is an added value.

5. How to apply:

Interested candidates should send their application enclosed with a cover letter, Curriculum Vitae, Academic documents and other relevant work certificates to the Chairperson of Pro-Femmes/ Twese Hamwe and delivered in hard copies to Pro-Femmes/ Twese Hamwe offices not later than 19^th December 2024 at 4 PM. Pro-Femmes/ Twese Hamwe head office is located next to Gahanga Sector offices, Kicukiro District. For any inquiry, you may contact us on:0788521600

N.B

• Female candidates are encouraged to apply.
• Only short-listed candidates will be contacted for a written test.

Kigali, 03^rd December 2024

Emma Marie Bugingo

Executive Director

Pro-Femmes/ Twese Hamwe