Permanent Secretary

Terms of Reference for the Recruitment of the Permanent Secretary for the Global Fund Country Coordinating Mechanism (CCM-RW)

Position Title:

Permanent Secretary for the Global Fund Country Coordinating Mechanism (CCM-RW)

Background:

The Country Coordinating Mechanism (CCM-RW) serves as the principal multi-stakeholder platform responsible for coordinating and overseeing health programs in Rwanda, with a particular focus on Global Fund-related investments to fight HIV/TB and Malaria. The Secretariat is tasked with supporting the CCM-RW’s operations, strengthening oversight mechanisms, facilitating positioning efforts within national health platforms, and ensuring meaningful engagement with all relevant stakeholders.

Objective of the Recruitment Process:

The purpose of this recruitment is to appoint a qualified and dynamic individual to lead the Secretariat, ensuring it meets the strategic and operational goals of the CCM-RW, while fostering collaboration, transparency, and alignment with Global Fund policies and national health priorities.

Scope of Work:

The Permanent Secretary will oversee all aspects of the Secretariat’s operations, as well as manage its core functions.

Operations

• Membership Support: Lead the process of membership renewal, ensuring the smooth facilitation of selection, election, and appointments by various CCM-RW constituencies.
• Leadership Support: Provide strategic support to CCM-RW leadership, ensuring members are well-informed and updated on Global Fund strategic and technical guidelines. Facilitate member engagement by coordinating logistics, facilitating participation, and distributing minutes.
• Governance and Integrity: Act as a custodian of ethical governance within the CCM-RW, mediating ethical and governance-related issues, and applying the Ethical Code of Conduct to all members and Secretariat staff.
• CCM Priorities and Implementation: Assist in the development, costing, and implementation of CCM-RW annual priorities in collaboration with CCM-RW leadership, CCM hub and the Global Fund Country Team.
• Financial Management and Compliance: Ensure adherence to financial reporting requirements and other obligations to the Global Fund, including performance assessments and compliance with CCM eligibility standards.
• Training and Orientation: Provide orientation and refresher training for CCM-RW members, ensuring capacity development in key governance and programmatic areas.
• Document Management: Ensure robust management of key documents and record-keeping related to CCM-RW operations including taking minutes of various CCM-RW meetings, committee meetings and ensure they are shared with all relevant stakeholders.
• Stakeholder Support: Serve as a key point of contact for the Global Fund Country Team and other stakeholders, providing support as needed.

Oversight

• Global Fund Access Processes: Support the documentation and management of processes related to Global Fund access to funding, including national strategic plans, gap analyses, and grant design stages.
• Oversight Committee Support: Assist the oversight committee in planning and organizing site visits including liaising with PR on required data and reports, gathering and analyzing grant and national health data and in developing actionable recommendations to improve program implementation.
• Grant Performance: In collaboration with the CCM-RW, Global Fund Country Team, monitor the performance of grants and ensure alignment with Global Fund requirements, identifying bottlenecks and facilitating technical assistance as necessary.
• “Knowing Your Grant” Orientation: Oversee the post-grant-making process, ensuring CCM-RW members are adequately informed about the grants awarded to the country.
• Positioning
• Strategic Positioning: Develop proposals on the positioning of the CCM-RW within the broader health coordination landscape, ensuring alignment with national health priorities and Global Fund objectives.
• Platform Harmonization: Facilitate synergies with other national health platforms, working to ensure that the CCM-RW is strategically placed to strengthen governance and improve health outcomes.
• Sustainability Planning: Lead efforts to ensure the sustainability of Global Fund investments, including coordinating discussions on co-financing, advocacy, and capacity building to support long-term health outcomes.

Engagement

• Stakeholder Engagement: Engage with senior government officials and other stakeholders to promote the role of the CCM-RW in national health policy discussions.
• Community and Civil Society Input: Ensure that the perspectives of community stakeholders are integrated into high-level discussions, driving a more informed, inclusive response to the three diseases.
• Communication and Advocacy: Work with the, CCM-RW, Global Fund Country Team, CCM hub and other stakeholders to ensure effective communication of CCM-RW activities and Global Fund-related actions, ensuring stakeholders are informed and able to respond appropriately.

Qualifications and Experience:

Education:

• A Master’s degree in public health, international development, business administration, project management or a related field.
• Additional certifications in project management, leadership, or governance are desirable.

Experience:

• A minimum of 7-10 years of experience in senior management roles, preferably in public health, international development, or non-profit sectors.
• Proven track record of managing multi-stakeholder processes and coordinating across diverse constituencies.
• Strong experience working with Global Fund-related processes, or similar international financing mechanisms.
• Experience in governance, compliance, and financial management in large, complex organizations.

Skills and Competencies:

• Strong leadership and management skills, with a focus on fostering team development and collaboration.
• Excellent communication skills, including the ability to represent CCM-RW in high-level discussions.
• In-depth knowledge of Global Fund policies, procedures, and funding mechanisms.
• Strong analytical and problem-solving abilities, particularly in the context of grant performance and oversight.
• High integrity and a strong commitment to ethical governance and transparency.
• Ability to manage complex relationships with government, civil society, international partners, and the private sector.

Location:

The position will be based in Kigali, at CCM-RW offices under the Ministry of Health.

Terms of Employment:

• The Permanent Secretary shall be employed on a contractual basis, with an initial contract period of one (1) year and the possibility of extension based on performance up to a maximum of Global Fund funding cycle.
• The remuneration package will be commensurate with qualifications and experience.

Application Process:

• Interested candidates should submit their application (CV, cover letter, and relevant documents) by Wednesday 11^thDecember 2024 through email to info@ccm.rw.
• Shortlisted candidates will be invited for interviews.

Approved by CCM-RW Chair