Procurement Officer

Job Title : Procurement Officer

Salary: Based on experience

Location: RW (Primary)

Category: International

Job Type: Full-time

Career Level:Experienced (Non-Manager)

Education:Bachelor’s Degree

Travel: Up to 25%

Job Description

Procurement Officer 

About CNFA 

CNFA is an international agricultural development organization that specializes in the design and implementation of sustainable, enterprise-based agricultural initiatives. We work with businesses, foundations, governments, and communities to build customized local and global partnerships that meet the world’s growing demand for food. Since our inception in 1985, we have designed and implemented enterprise-based, agricultural development initiatives to facilitate market access, enhance agribusiness competitiveness, increase productivity, and improve access to inputs and financing in 47 countries around the world.

Program Description 

CNFA is currently seeking applications from qualified candidates for a Procurement Officer position to support a US Department of Agriculture (USDA) Food for Progress (FFPr) program, Haranira Ubuziranenge, in Rwanda. Haranira Ubuziranenge, which translates to “ensuring or striving for safety” in Kinyarwanda, aims to strengthen the capacities of public and private stakeholders in Rwanda to develop, enforce, and adopt international science-based food safety standards. To achieve this goal, the Project will implement interventions across three key components: 1) Strengthening Food Safety Frameworks and Government Institutions; 2) Enhanced Laboratory Technical Capacity in Testing, Inspection, and Certification; 3) Increased Food Safety Awareness and Capacity Building of Producers.

Position Summary 

Reporting to the Operations and Finance Director, the Procurement Officer will support all Haranira Ubuziranenge procurements, including drafting solicitations aligned with technical specifications, conducting bid analyses and evaluations, drafting procurement memos and contracts, managing documentation, and coordinating with the finance and technical team to issue payments. S/he will also contribute support to the day-to-day functions of the project office, coordinate logistics, and assist in monitoring the administrative budget. This position is based in Kigali with occasional field work within Rwanda.

Position Roles and Responsibilities 

• Lead procurement processes, including development of solicitations (RFPs, RFQs) per technical specifications, conducting administrative reviews of bids, coordinating and documenting technical evaluation committees, developing procurement memorandums, conducting due diligence, managing documentation, drafting purchase orders/ contracts/ and consultant agreements, and assisting in the processing of payments.

• Support grant and technical assistance administrative tasks.

• Assist in the implementation of internal compliance procedures and controls to mitigate risks and ensure accountability.

• Support external audits and evaluations, providing necessary documentation and information as required.

• Help maintain organized and up-to-date procurement files, adhering to regulatory and internal standards, including those set by USDA and CNFA.

• Maintain an in-depth understanding of CNFA field office and procurement manuals and associated templates and resources, including any changes to CNFA protocols.

• Other relevant duties as assigned by Chief of Party, supervisor, or other senior staff.

Job Requirements

Key Qualifications 

• University degree in procurement, accounting, business administration, finance, or related field.

• Minimum of five (5) years of progressively responsible work experience in leading procurement, administrative, and operational processes.

• Minimum of two (2) years of USDA, USAID, or other donor-funded procurement administration experience is strongly preferred.

• Demonstrated ability to analyze financial performance, negotiate budgets, compile financial vouchers, and review expense reports.

• Strong computer skills especially in Microsoft Excel, Microsoft Word, PowerPoint, and experience in using financial management software.

• Proven ability to manage multiple and competing tasks while maintaining quality of deliverables within deadlines.

• Excellent organizational skills and attention to detail.

• Strong communication and interpersonal skills.

• Oral and written fluency in English and Kinyarwanda are required.

CNFA IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER It is the policy of CNFA to provide equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, gender identity, genetic information, sex, sexual orientation, political affiliation, marital status, non-disqualifying physical or mental disability, membership or non-membership in an employee organization, veteran status, or on the basis of personal favoritism or other non-merit factors, except where otherwise provided by law.

REASONABLE ACCOMODATION & CONTACT INFORMATION CNFA provides a reasonable accommodation to qualified individuals with disabilities. Please contact the CNFA Home Office Human Resources Department via email at accomodation@cnfa.org or via phone at 202-296-3920 if you require a reasonable accommodation to apply for a job with us.

Application Link  No later than 18th December 2024