The Private Sector Federation – Rwanda (PSF) is a professional organization, dedicated to promote and represent the interests of the Rwandan business community. It is an umbrella organization that groups 10 professional chambers. It was established in December 1999, replacing the former Rwanda Chamber of Commerce and Industry.

Website: https://www.psf.org.rw/

Technical Specifications for Printing Services

Location: PSF H-Q

Objective: inviting qualified and experienced service providers to submit bids for the supply, installation, and maintenance of printers.

Technical Specifications:

The scope of this tender includes the provision of the following printers:

I. Main Printers: 4

2 Colored Printer (1 Ground Floor & 1 Upper Floor):

  • Advanced features including secure printing, duplex printing, and high- capacity trays.

  • Network capability for shared use by all staff on the ground

  • Minimum print speed: 35 pages per minute (ppm) in

2 Black-and-White Printer (1 Ground Floor & 1 Upper Floor):

  • Features: Secure printing, duplex printing, high-capacity paper trays, and compatibility with organizational workflows.

  • Shared use by all staff on the ground

  • Minimum print speed: 40

1 Colored Printer (Office of the CEO):

  • Exclusive access for the CEO Advisor’s

  • Features: Compact size, high-quality color output, and secure

  • Minimum print speed: 30 ppm in

1 Colored Printer (CAO Office):

  • Exclusive access for the HR & Legal’s
  • Features: Compact size, high-quality color output, and secure
  • Minimum print speed: 30 ppm in

1 Colored Printer (HR-Legal Office):

  • Exclusive access for the CEO Advisor’s
  • Features: Compact size, high-quality color output, and secure
  • Minimum print speed: 30 ppm in

II. Additional Printers:

4 Black-and-White Printers:

  • Placement: Distributed across different organizational
  • Features: Duplex printing, secure printing, and medium duty
  • Minimum print speed: 35
  1. The service provider must provide initial installation, testing, and configuration to integrate with the organization’s IT network.
  2. Comprehensive training for staff on the operation and management of the
  3. A maintenance contract to include:
    • Preventive maintenance
    • On-call technical support with a response time of less than 4
    • Replacement of consumables and spare parts (excluding paper).
  4. Integration of advanced features such as user authentication, print tracking, and reporting for centralized printers.

III. Eligibility Criteria:

Bidders must meet the following qualifications:

  • Proven experience in supplying and maintaining similar printer
  • Evidence of past projects and client
  • A valid trading license and tax compliance
  • Ability to provide on-site technical support within

IV. Mode of submission

Interested Company will submit online separate technical and financial proposals in English not later than Friday 22nd January 2025 at 4:00pm local time.

Inquiries and Submission of all documents will be sent in soft copy to the attention of procurement office at procurement@psf.org.rw