Water For People (WFP) is a global nonprofit working across nine countries, bringing together communities, local entrepreneurs, and governments to build and maintain water and sanitation services that will last. We have a sustainable solution to end the global water and sanitation crisis, and our employees across the world help drive this solution.

Website: https://www.waterforpeople.org

REQUEST FOR QUOTATIONS

Date: December 16, 2024

Water For People Background

Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems in developing countries. The organization strives to continually improve, experiment with promising new ideas, and leverage resources to multiply its impact. Water For People is currently operating in 9 countries including Rwanda where the organization is supporting WASH in the districts of Rulindo, Kicukiro, Gicumbi, Karongi, and Gisagara (Everyone Forever (EF) districts). Ten more districts are supported under the USAID-funded Isoko y’Ubuzima Project

Water For People exists to promote the development of high-quality drinking water, sanitation services, and hygiene practices, accessible to all, and sustained by strong communities, businesses, and governments. We value Collective Transformation, Environmental Stewardship, Integrity, Courage and Amplify all Voices.

Water For People in partnership with Rulindo District is currently piloting Household connections in rural areas in its contribution to support the government of Rwanda to achieve the SDG 6 , specifically the safely managed water supply services.

Considering the above, Water For People is requesting interested and qualified bidders to submit their bids/quotations for the supply of required plumbing materials as listed in the below section.

Instructions:

This document is not a commitment to purchase on the part of Water For People. Should your offer be successful, Water For People may issue a purchase order with specified goods to be supplied. Any order arising from this Request for Quotations will be subject to Water For People’s Conditions of Purchase. Please submit your quotation at rwprocurement@waterforpeople.org

Conditions of supply of plumbing materials

Source of funds

Water For People

Customs clearance, if required, shall be done by

Vendor

The exact address of the project (destination)

KG 7 Ave, House # 41

Kigali, Rwanda

Latest Starting date

Immediately after both parties have signed

the Purchaser order.

Preferred currency of quotation

Rwandan Francs (FRW)

Responsibility for the transportation of goods

The Contractor shall deliver the purchased goods to Ntarabana Sector Office, in Rulindo District

Payment terms

100% upon complete delivery and acceptance inspection of the products by the competent Authority (including WASAC). No advance payment will be made for this tender

Evaluation criteria

I. Administrative requirements

Ensure that all the documents listed below are submitted. Bidders must provide all mandatory documents to qualify for the technical evaluation. Failure to provide one of the listed below documents will result in complete disqualification from this tender:

  1. Valid clearance RRA certificate
  2. Valid Contribution RSSB certificate
  3. Company registration certificate RDB
  4. VAT Certificate

I. Technical evaluation

Criteria

Required qualification

Marks

Material Delivery time

The time it will take the supplier to provide materials

/50 Pts

7 days and below

50

Above 7 and below 15 days

30

Above 15days

0

Guarantee for the materials

The time the materials will stay free from any defect before being used

/25 Pts

60 days

25

 30 days

15

Below 30days

0

Warranty and after-sales service for the materials.

The time the materials are guaranteed to be in good working condition after being used

/25 Pts

1 year and above

25

Below 1 year to 6 months

15

Below 6 months

0

II.  Financial Evaluation

The financial evaluation will be done based on the prices for the tender and the lowest responsive bidder in the financial evaluation will be awarded the tender. The marks obtained during the technical evaluation will not impact the financial evaluation.

To qualify for financial evaluation, bidders must meet the following criteria:

  • All mandatory administrative documents must be submitted without exception.
  • The bidder must achieve a minimum aggregate score of 80 out of 100 in the technical evaluation.
  • Protected Financial proposal ( using the separate Excel sheet)

Conditions of the release of the payment

Written acceptance of the goods supplied is based on full compliance with these RFQ requirements.

Deadline for submission of quotation

December 27, 2024

Documents to be submitted with the quotation
  • Copy of trading license
  • Copy of valid tax clearance certificate
  • Copy of certified RSSB certificate
  • VAT certificate

Additional conditions:

  1. All the equipment and accessories must be brand new, and therefore any item that shows any kind of defect, inherent either to production or piracy will be rejected.
  2. The offer that complies with all the specifications, and requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
  3. After the quotation has been submitted and at any time during the validity of the quotation, no price variation shall be accepted whether it is due to escalation, inflation, fluctuation in exchange rates, or any other market factors.
  4. Regardless of the outcome or the manner of conducting the selection process, Water For People shall not be responsible for any costs associated with a contractor’s preparation and submission of the quotation nor be bound to accept any quotation, nor award a contract.
  5. Financial proposal should strictly be provided using the BoQ provided separately as an attachment to this RFQ.

Required plumbing materials to be supplied at Ntarabana Sector Office, Rulindo District

NTARABANA PLUMBING MATERIALS TO BE SUPPLIED

S/N

Item description

Unit

Qty

Unit price (FRW)

Total price

1

HDPE pipe 50DN,PN 16

m

2160

2

HDPE pipe 32DN,PN 16

m

2170

3

Galvanized pipe 21/2”

m

12

4

Galvanized Valve 11/2”

pcs

2

5

Galvanized Nipple 1 1/2”

pcs

16

6

Galvanized Union 1 1/2”

pcs

12

7

Galvanized T 1 1/2”

pcs

6

8

Galvanized coupling 1 1/2”

pcs

2

9

Galvanized Stopper 1 1/2”

pcs

2

10

 T 63DN, PVC

pcs

2

11

Adaptor (Male) 63DN, PVC

pcs

2

12

Galvanized Nipple reducer 11/2”*1”

pcs

6

13

Galvanized Nipple 1”

pcs

14

14

Galvanized Union 1”

pcs

13

15

Galvanized Coupling 1”

pcs

7

16

Galvanized Stopper 1”

pcs

7

17

Galvanized ball valve 1”

pcs

7

18

Supply of sealing tape (Teflon)

pcs

600

19

Gangah pipe 3/4”, PN16

m

120

20

HDPE Pipe 25DN, PN 16

m

1984

21

Valves 3/4”

pcs

80

22

Tap 3/4”

pcs

40

23

Union 3/4”

pcs

80

24

Elbow 3/4”

pcs

240

25

Coupling 3/4”

pcs

80

26

Nipple 3/4”

pcs

200

27

Filter 3/4” for meters

pcs

40

28

Water meter (B-Meter) 3/4”

pcs

40

29

Tee 3/4”

pcs

11

30

Screwed clamp 32*25

pcs

2

31

Screwed clamp 40*24

pcs

2

32

Screwed clamp 50*25

pcs

3

33

Screwed clamp 63*25

pcs

5

34

Screwed clamp 110*25

pcs

17

Grand total (Tax inclusive)

Technical specifications for the required plumbing materials

All specifications are clarified in the above BoQ for each item. Please note that all accessories should be PN16. For galvanized fittings, they should be of good quality in a way they don’t get rust overnight and will be carefully verified upon delivery.

The selected vendor will be contractually required to comply with Water For People’s Vendor Code of Conduct Vendor code OK.pdf and will be required to deliver a Conflict-of-Interest Certificate prior to execution of the contract. The Conflict-of-Interest Certificate requires the disclosure of any potential or actual conflicts of interest with Water For People employees or their relatives including past, current, or proposed business transactions, employment or offers of employment, or certain gifts or entertainment. Water For People will evaluate any disclosures of conflicts of interest; if Water For People determines it cannot waive or mitigate the conflict of interest it will result in the disqualification of the selected proposer.

Rights Reserved

  1. Water For People in Rwanda reserves the right to cancel the entire procurement process without incurring any liability whatsoever.
  2. Water For People in Rwanda reserves the right to amend any segment of the request for proposal prior to the announcement of selected candidates.
  3. Water For People in Rwanda also reserves the right to remove one or more of the services from consideration for this contract should the evaluation show that it is in Water For People’s best interest to do so.
  4. Water For People in Rwanda also may, at its discretion, issue a separate contract for any service or groups of services included in this request for proposal . Water For People may negotiate a compensation package and additional provisions to the contract awarded under this request for proposal.
  5. Water For People in Rwanda reserves the right to debrief the applicants after the completion of the process due to the expected high volume of applications to avoid the compromise of the process.

Responses to this RFQ

Interested bidders should submit their offers online at rwprocurement@waterforpeople.org with the following subject “Supply of plumbing materials” no later than December 27, 2024.

Done at Kigali, on 16th December 2024

Eugene DUSINGIZUMUREMYI

Country Director

 

Attachment

 

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