Background: IPA is a research and policy Non-Governmental Organization (NGO) that discovers and promotes effective solutions to global poverty problems. IPA designs, rigorously evaluates and refines these solutions and their applications together with researchers and local decision makers, ensuring evidence is used to improve the lives of the world’s poor. Since being founded in 2002, IPA has worked with over 400 leading academics to conduct over 500 evaluations in 51 countries.IPA Rwanda was established in 2013 and has multiple active projects spanning Education, Agriculture, Finance, and   Health. IPA   Rwanda   predominantly   implements   randomized evaluations in collaboration with the academics, the Government of Rwanda and other development NGOs to evaluate the impact of new development concepts to help inform future government policy and development projects.

Website: https://www.poverty-action.org

Introduction

Background: IPA is a research and policy Non-Governmental Organization (NGO) that discovers and promotes effective solutions to global poverty problems. IPA designs, rigorously evaluates and refines these solutions and their applications together with researchers and local decision makers, ensuring evidence is used to improve the lives of the world’s poor. Since being founded in 2002, IPA has worked with over 400 leading academics to conduct over 500 evaluations in 51 countries.

IPA Rwanda was established in 2013 and has multiple active projects spanning Education, Agriculture, Finance and Health. IPA Rwanda predominantly implements randomized evaluations in collaboration with the academics, the Government of Rwanda and other development NGOs to evaluate the impact of new development concepts to help inform future government policy and development projects.

Synopsis of the Request for Quotation

IPA Rwanda invites qualified offerors to submit proposals to supply and deliver tablets in support of IPA office project and program implementation.

1. RFQ No.

RFQ No. 009/06/12/2024/Tab

2. Issue Date

June 12, 2024.

3. Title

Supply of tablets

4. Issuing Office

Innovations for Poverty Action (IPA), Rwanda

Plot 1123, KK23/KK387, Kicukiro (IPA Rwanda office map),

Phone: +250 788 345 894

www.poverty-action.org

5. Deadline for Receipt of

Questions

June 14,2024 at 5PM

6. Point of Contact for

Questions

iparwandaprocurement@poverty-action.org
7. Deadline for Receipt of Quotes. June18th, 2024at 5PM
8. Submission Address RWA_proposals@poverty-action.org
9. Anticipated Award Type

A firm–fixed–price contract, IPA will pay an agreed fixed price on the items requested.

Issuance of this RFQ in no way obligates IPA to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of

their quote.
10. Basis for Award

An award will be made to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to IPA considering price or/and other factors included in the RFQ. To be considered for award, bidders must meet the requirements identified in Section 4, “Determination of

Responsibility”. No discussions or negotiations are permitted

with bidders, and therefore bidders shall submit their best and final price.

Request for Quotation

1. General Instructions to Bidders
  • Quotes must be received by June 18th ,2024 no later than 5PM. Late offers will be rejected except under extraordinary circumstances at IPA’s discretion.
  • Bidders shall submit quotes electronically via

RWA_proposals@poverty-action.org

2. Questions Regarding the RFQ

Each Bidder is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted in writing to the Issuing Office no later than the date specified above. All questions received will be compiled and answered

in writing and distributed to all interested Bidders.

3. Deliverables and timeline

1. The offeror will be contract for a period on one year with the possibility of extension based on the performance

4. Determination of Responsibility

IPA will not enter into any type of agreement with a vendor prior to ensuring the service provider responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration:

Request for Quotations:

  1. Quotations for the engagement must be addressed to the to RWA_proposals@poverty-action.org no later than 17h00 Rwanda time on June 18,2024. Late submissions will not be considered.
  2. Firms must submit a fixed price (TTI) for items and Deliverables in Rwandan Francs only valid for 3 months.
  3. Firms must submit a competency statement to demonstrate their ability to complete the work, similar past engagements and a minimum of three (3) references.
  4. Firms must include full administrative details of their company including:
    1. Full address of the company indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, Telephone, Post office box and Bank account details
    2. Company profile
    3. Copy of Trade License
    4. Original or certified copy of affidavit of no debt by RRA still valid
    5. Original or certified copy of affidavit of no debt by the Rwanda Social Security Board still valid
    6. Past performance (3) Certificate of similar works (supply of tablets) from known institutions (preferably international NGO
  5. All quotations must be submitted in English
5. Compliance with Terms and Conditions

Bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of

Compliance listed in Attachment 2: Terms and Conditions.
6. Procurement Ethics

By submitting an RFQ, Bidders certify that they have not/will not attempt to bribe or make any payments to IPA employees in return for preference, nor have any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such practice constitutes an unethical, illegal, and corrupt practice and either the Bidders or the IPA staff may report violations to the Toll-Free Ethics and Compliance Anonymous

Hotline at +1 844 837 5445.

We, the undersigned, provide the attached quote in accordance RFQ #dated

Our attached quote is for the total price of(figure and in words)

I certify a validity period of 3 months for the prices provided in the attached Price Schedule/Bill of Quantities. Our quote shall be binding upon us subject to the modifications. We understand that IPA is not bound to accept any quotes it receives.

Authorized Signature:

Name and Title of Signatory: Name of Firm:

Address:

Telephone:

Email

RFQ No. 009/06/20/2023/Tab

Attachment 1: Price schedule template

S/N

Item Name

Specification

QTY

Expected time for

delivery

Total price in number

(Taxes inclusive)

1

Samsung Galaxy

Tab A7 Lite, 3GB RAM, 32GB ROM

supplied with cover and screen protector and headphones.

50

NB: Note that these items are needed urgently, upon the reception of LPO, a winner will be requested to immediately deliver ordered items (within 2 days only).

RFQ No. 009/06/20/2023/Tab

Attachment 2: Terms and Conditions

  1. The Request for Quotes is not and shall not be considered an offer by IPA.
  2. All responses must be received on or before the date and time indicated on the RFQ. All late responses will be rejected.
  3. All unresponsive quotes will be rejected.
  4. All quotes will be considered binding offers. Prices quoted must be valid for the entire period provided by respondent.
  5. All procurement will be subject to IPA contractual terms and conditions contingent on the availability of donor funding.
  6. IPA reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting quotations for such rejection or cancellation of the procurement.
  7. IPA reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
  8. All information provided by IPA in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. IPA is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
  9. IPA reserves the right to require any bidder to enter into a non-disclosure agreement.
  10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response.
  11. All Responses and supporting documentation shall become the property of IPA, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.
  12. Willing to sign Terrorist Financing Screening Consent Form

Done at Kigali on June 12, 2024 IPA Rwanda

 

Attachment

 

attachment_file_2184fd27e2f93c8470cb