Tender for Supply and Distribution of Chickens – VOH Project

1. Background

Dufatanye Organisation, in partnership with the Suyana Foundation, is implementing the Village
of Hope (VOH) Project in Nyanza and Nyaruguru Districts with the objective of reducing
malnutrition, enhancing food security, and strengthening household resilience. As part of the
project’s nutrition and livelihoods component, 578 vulnerable households in the new villages
(Nyamiseke and Rasaniro) will receive small livestock (chicken) to improve dietary diversity
through egg consumption and increase access to organic manure for improved agricultural
production.
The targeted households are distributed as follows:

• Nyamiseke/Mubuga in Nyanza District: 241 households
• Rasaniro/Mariba in Nyaruguru District: 337 households

To support sustainable nutrition and agricultural practices, each household will receive two (2)
laying hens and one (1) cock, equivalent to a total of 1,734 chickens across all beneficiaries. The
provision of poultry is expected to contribute directly to improved household nutrition through
regular egg production and indirectly through the use of chicken manure to enhance soil fertility
and crop yields. This activity forms a key component of the VOH project’s long-term strategy to
empower households with practical, livelihood-enhancing resources while addressing chronic
malnutrition in rural communities.
2. Purpose of the tender

Dufatanye Organisation invites qualified and reputable suppliers to submit competitive quotations
for the supply and distribution of healthy, mature, and fully vaccinated chickens to the beneficiary
households targeted under the Village of Hope (VOH) Project. The procurement aims to ensure
that all 578 households receive productive birds capable of contributing to improved nutrition
through egg production, as well as supporting sustainable agriculture through the provision of
organic manure. Suppliers are therefore required to provide chickens that meet high quality,
maturity, and veterinary standards to ensure their immediate and long-term benefit to the
households.

In addition to supplying the birds, the selected provider will be responsible for the safe transport
and direct distribution of 1,734 chickens (two laying hens and one cock per household) to families
living in Nyamiseke and Rasaniro. Delivery must be completed within the scheduled period in
January 2026. Dufatanye Organisation seeks dependable suppliers who demonstrate strong
experience, adequate capacity, and professionalism, ensuring that the birds are delivered in good
health and handled according to best practices throughout the procurement and distribution
process.

3. Scope of work

The successful bidder will be expected to supply a total of 1,156 laying hens and 578 cocks,
ensuring that each of the 578 beneficiary households receives two laying hens and one cock. All
birds must be delivered in excellent condition; healthy, disease-free, and fully vaccinated to
guarantee their suitability for immediate integration into household production. The supplier will
be required to put in place appropriate measures for poultry handling, health verification, and
quality assurance throughout the procurement and delivery process.
In addition to supplying the birds, the selected provider will be responsible for transporting and
distributing the chickens directly to all 578 households, ensuring that each family receives the
correct allocation. Delivery is scheduled to take place during the second week of January 2026,
and the entire distribution must be completed within one week. This will require careful planning,
reliable transport arrangements, and close coordination with Dufatanye Organisation to ensure
timely, safe, and efficient distribution to the targeted communities.
4. Requirements for bidders

Interested bidders must submit the following:

• A sealed quotation detailing unit and total costs.
• Relevant documents proving experience and capacity in livestock supply.
• Proof of legal registration and authorization to supply poultry.
• Veterinary health certificates for all poultry to be supplied.

5. Submission guidelines

All quotations must be submitted in sealed envelopes clearly marked “Tender for Supply and
Distribution of Chickens – VOH Project” and delivered to Dufatanye Organisation Head Office,
Nyanza District, Rwanda (P.O. Box 27 Nyanza) no later than 18 December 2025 at 5:00 PM, as
late submissions will not be accepted.
6. Evaluation criteria

Bids will be evaluated based on:

•  Compliance with tender requirements
• Experience and proven capacity
• Quality and vaccination status of the poultry
• Cost-effectiveness