The United States and the Republic of Rwanda enjoy a partnership that began in 1962 just after the Rwandan independence. This Rwanda-American partnership is deeply rooted in the shared ideals of our two countries. The U.S. Embassy in Kigali works together with the Republic of Rwanda to strengthen our partnership by advancing the key goals of regional stability, economic prosperity, and democratic transition within the Republic of Rwanda and in the Great Lakes region. Through its diplomatic and public activities, the U.S. Embassy seeks to ensure regional stability through our shared commitment to security organizations like UN Agencies, Great Lakes and East African security organizations. We support economic activity by encouraging U.S. commercial ties with and promoting U.S. investment in the Republic of Rwanda. We actively support the transition to a vibrant democracy that encourages civic participation, legal reform, and respect for human rights. Our third goal is to promote health with special emphasis on combating HIV/AIDS, malaria and tuberculosis. Our historic partnership is alive and thriving today in the U.S. Embassy’s engagement in the Republic of Rwanda.
Website: https://rw.usembassy.gov/
January 23, 2026
Dear Prospective Offeror:
Subject: Request for Proposals Number 19RW6026Q0003 LE Staff Health Insurance
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price, based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on February 25th 2026(East African time) at the U.S. Embassy Kigali. Prospective offerors should contact kigaligsoprocurementrequest@state.gov by 10:00am East African time,for additional information or to arrange entry to the building.
Proposals are due by February 20th 2026 East Africa Time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to kigaligsoprocurementrequest@state.gov. It is important to make sure the submission is made in specific size and format; as file attachments in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-33
- Section B, Pricing Schedule.
- Section B, Retention Amounts in B.3 and B.7.
- Section K, Representations and Certifications; and
- Additional information as required in Section L.
- Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
James Adams
Contracting Officer
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