DUH aranira AM ajyambere y’ Icyaro is a local non-profit organization based in Kigali, the capital of Rwanda, Kicukiro District, Niboyi Sector.

Website: http://www.duhamic.org.rw

TENDER NOTICE FOR HIRING A SUPERMARKET TO PROVIDE SNACKS, KITCHEN CONSUMABLES AND SOFT DRINKS TO DUHAMIC-ADRI FOR ANNUAL CONTRACT

CLIENT: DUHAMIC-ADRI

THE DEADLINE FOR SUBMISSION OF BIDS: Friday, August 30, 2024

BID SUBMISSION TIME: 11:30AM

SUBMISSION DEADLINE: 11:45 AM

  1. Tender background

DUHAMIC-ADRI is a prominent Non-Governmental Organization committed to fostering rural development and empowerment within Rwanda. it operates extensively across 27 districts.

 In order to ensure effective implementation of its projects, DUHAMIC-ADRI invites supermarkets in the provision of snacks, kitchen consumables and soft drinks to ensure successful implementation of its various projects and initiatives.

  1. Context and justification of needs

DUHAMIC-ADRI, aims to enhance the well-being and productivity of rural communities through access to quality food products and essential kitchen items.

  1. Objective:

The objective of this tender is to select a reliable supermarket supplier capable of providing a wide range of snacks, beverages, and kitchen consumables to DUHAMIC-ADRI. The selected supplier will play a crucial role in ensuring the availability of diverse and high-quality products for the organization’s activities.

  1. Scope of Work:

The scope of work includes the supply of the following items:

Different snacks: Various types of biscuits, cakes, doughnuts, samosas, chapatti, etc.

Drinks: Milk, juice, soda, water

Kitchen consumables: Tea bags, tea masala, brown sugar, Nescafe, ginger powder, Aroma plant, milk powder, coffee….

NO

Items

Unit

Item Description

Qty

Unit Price (Rwf)

1

Milk

500ml, Carton of a set of 12 Pces

Nutritional information

Amount per 100ml(approximately)

Energy(kcal):61.5

Fat(g): ≥3.25

Protein(g):3.4

Carbohydrates (g):4.7

Calcium(g):0.12

1

2

Milk

500ml (1 piece)

Nutritional information

Amount per 100ml(approximately)

Energy(kcal):61.5

Fat(g): ≥3.25

Protein(g):3.4

Carbohydrates (g):4.7

Calcium(g):0.12

1

3

Milk

Bottle of 1000 ml (1L)

Nutritional information

Amount per 100ml(approximately)

Energy(kcal):61.5

Fat(g): ≥3.25

Protein(g):3.4

Carbohydrates (g):4.7

Calcium(g):0.12

1

4

Soda Citron, orange, Pineapple, coke

Bottle of 500ml

.Citron flavoured drink

.Pineapple flavoured drink

.Coke with less sugar

Package material: Plastic bottle

1

5

Soda Citron, orange, Pineapple, coke

Carton of 500ml (12 pieces)

.Citron flavoured drink

.Pineapple flavoured drink

.Coke with less sugar

Package material: Plastic bottle

1

6

Brown Sugar

Kg

1

7

Mineral drinking water

500ml, Carton of a set of 12 pces

With Average mineral composition

Ph:6.5 Fe2+: 0.001mg/l

TDS: 176.6mg/l Mn2+: 0.02mg/l

Cl: 47.46mg/l Cr2+: 0.03mg/l

SO42-: 11.15mg/l Mg2+: 0.005mg/l

Na+:9.5mg/l Ca2+: 12.70mg/l

K+: 2.4mg/l Cu2+: <0.02mg/l

Pb2: <0.08mg/l CaCO3: 42.5mg/l

F: 0.10mg/l NO3: 12.6MG/L

1

8

Mineral drinking water

bottle of 500ml (1 piece)

With Average mineral composition

Ph:6.5 Fe2+: 0.001mg/l

TDS: 176.6mg/l Mn2+: 0.02mg/l

Cl: 47.46mg/l Cr2+: 0.03mg/l

SO42-: 11.15mg/l Mg2+: 0.005mg/l

Na+:9.5mg/l Ca2+: 12.70mg/l

K+: 2.4mg/l Cu2+: <0.02mg/l

Pb2: <0.08mg/l CaCO3: 42.5mg/l

F: 0.10mg/l NO3: 12.6MG/L

8

Aroma plant tea (Umucyayicyayi)

Plastic bottle 120g

1

9

Tea Masala

Plastic bottle of 50g

Tropical heat

1

10

Ginger powder

Plastic bottle of 50g

Tropical heat Ginger spice

1

11

Nescafe(classic)

Bottle of 200g

Double filter, full flavor

Pure soluble coffee poured in plastic bottle

1

12

Nescafe (Gold blend)

Bottle of 200g

Ingredients:

Sugar, instant coffee, glucose syrup, skim milk powder, coconut oil, lactose, salt, milk fat, flavor, dipotassium phosphate, sodium polyphosphate, sodium citrate.

1

13

Rwanda Tea (Amajyani)

Packet of 250g

Theanine, caffeine, tryptophan, theobromine, catechins

1

14

Green Tea produced in Rwanda

Packet of 125g

Sans pesticides

1

15

Bread Spread Chocolate

Bottle of 400gr

Everday ,Smeerpasta

DUO

Pate a tartiner DUO

spread DUO (400g)

1

16

Coffee

Packet of 500g

Medium roasted ground

Processed under HACCP and ISO 22000 certified company

1

17

Tea bag (gold blend)

Box of 50 pces

Nutritional Values:

Energy <2 kcal

Proteins <0.1g

Carbohydrates <0.0g

Lipids <0.0g

With RSB Standardization Mark

RS EAS 28:2019

1

18

Milk powder

Can of 2500g (2.5kg)

Nido

1

19

paper covered cake

1pc

Small (cup cakes

1

20

Cake

1pc

Big

1

21

Doughnut

1pc

Small

1

22

Yoghurt (vanilla

&strawberry)

500ml

Ingredients:

Pasteurized milk sugar, stabilizers, cultures,flavor

1

23

Small Samosa

1pc

made from beef

1

24

Natural honey

1000g

With no sugar added

1

25

Bread

1 pc

Sandwich with sugar

1

26

Bread (croissant)

1 pc

With butter

1

27

Bread

Campagne 500mg

1

28

Chicken wing

1 Pc (fresh)

1

29

Chapati

1 pc

small

1

30

Mango, Apple, pineapple Juice

500ml, carton of 6 pcs

.Mongo juice ingredients: treated water, mango pulp, sugar, mango emulsion, citric acid, pectin, stabilizer preserved with sodium benzoate & potassium sorbate

.Apple juice ingredients: treated water, apple concentrate, sugar, stabilizer, preserved with sodium benzoate & potassium sorbate.

.Package material: Plastic & BPA FREE BOTTLE

1

31

Mango, Apple, pineapple Juice

Bottle of 500ml(1 piece)

.Mongo juice ingredients: treated water, mango pulp, sugar, mango emulsion, citric acid, pectin, stabilizer preserved with sodium benzoate & potassium sorbate

.Apple juice ingredients: treated water, apple concentrate, sugar, stabilizer, preserved with sodium benzoate & potassium sorbate.

.Package material: Plastic & BPA FREE BOTTLE

1

32

Mango, Apple, pineapple Juice

Bottle of 1 Liter

.Mango juice : fruit nectar, rich in Vitamin C

. Apple 100% fruit juice with no sugar added, rich in vitamin C.

.Package material: Environmental friendly and recyclable after use

1

33

Biscuit

250g

Tiffany natural wheat biscuit

1

34

Biscuit

Packet of 5 pieces

Petit beurre

1

35

Biscuit

200g

Marie

1

36

Biscuit

Nice (200g)

sugar sprinkled

1

37

Biscuit

Nice (100g)

sugar sprinkled

38

Drinking chocolate

Net weight: 225g

Blue plastic bottle with Cocoa and sugar

1

39

Blue band

1000g

Original (great taste, great nutrition

1

40

Ginger tea powder

100g

1

41

Porridge flour

1kg

MSB Composite flour made by soybean, maize, Milk powder, sugar, vitamins and minerals packaged in laminated bags of 1 kg

1

42

Porridge flour

5 kg

MSB Composite flour made by soybean, maize, Milk powder, sugar, vitamins and minerals packaged in laminated bags of 5 kgs

1

Grand Total (All taxes and transport included)

  1. Tender Process:

This will be a public tender, where all interested bidders(supermarkets) will submit their prices for the mentioned items. Bidders will be evaluated based on the least prices offered and other administrative documents. The successful bidder will be awarded the contract to supply the required items to DUHAMIC-ADRI for a period of one year with the possibility of renewal based on the performance

  1. Location of supermarkets

Interested supermarkets must be located within 3 km of DUHAMIC-ADRI’s head office in Kicukiro, Niboye sector.

  1. Submission Requirements:

Interested bidders must provide the following documents:

  • Financial Quotation inclusive of all transport and applicable taxes (transport from the supermarket to DUHAMIC-ADRI in Kicukiro district, Niboye sector
  • Company registration certificate
  • Proof of using EBM
  • Valid tax clearance certificate

Note: The supermarket must be physically established and stocked with the required items, as DUHAMIC-ADRI will conduct a visit before awarding the tender

  1. Contract Duration:

The successful bidder will enter into a one-year (with possibility of renewal basing on the performance) contract with DUHAMIC-ADRI

The interested bidder shall submit their bids (Both technical and financial offer) not later than Friday August 30, 2024 at 11:30 AM

The public opening is scheduled on the same day at 11:45 AM

For any concerns or clarifications, please contact us at procurement@duhamic.org.rw

Done on August 23, 2024

MUHIGIRWA Benjamin

Executive Secretary