GiveDirectly is a top-rated non-profit that directly transfers funds, often via mobile money, to households in extreme poverty, allowing them to choose how to spend it. Founded in 2008.
Website: https://www.givedirectly.org/
Bidding Template for Pre-Qualification
| Bidding No.: | Bidding Number – GD/RWANDA/2026/01 |
| Issuance Date: | 16/03/2026 |
| Description: | MEDICAL INSURANCE SERVICE PROVIDER |
| Point of Contact: | procurement.rwanda@givedirectly.org |
| Deadline for Quotes: | Due Date: 19th March 2026; 5PM |
1. Introduction & General Conditions
GiveDirectly (GD) invites competent and reputable companies to submit their quotations for the provision of medical insurance services as described in this Request for Quotations (RFQ).
About GiveDirectly:
GiveDirectly is a nonprofit that lets donors send money directly to the world’s poorest, with no strings attached. As part of our program activities, we require the purchase of various items/services to be used during implementation.
Purpose of this Bidding Template:
The purpose of this Bidding Template is to solicit competitive quotations with a unit price per item/service, inclusive of all applicable taxes, to ensure Best Value for Money for GiveDirectly.
Guiding Principles:
All procurements at GiveDirectly are conducted fairly, transparently, with strong competition, and clear segregation of duties, prioritizing Best Value for Money (BVM). BVM considers competitive price, quality, timeliness, safety, sustainability, and compliance with donor requirements.
2. Scope of Work / Description of Items
Please provide your quotation in Rwandan francs (RWF), inclusive of all taxes, and include the following benefits.
| BENEFIT ITEMS | CATEGORY 1 | CATEGORY 2 |
| Coverage | EAC (Rwanda, Uganda, Ethiopia, Tanzania, Kenya, Malawi, Egypt, Mozambique and South Soudan) and referral to India and South Africa | RWANDA only |
| Cover contribution | 100% covered to all benefits (no copay) | 100% covered to all benefits (no copay) |
| Inpatient per family | 20,000,000 Rwf | 15,000,000 Rwf |
| Outpatient per family | 3,000,000 Rwf | 2,500,000 Rwf |
| Maternity per family | 1,100,000 Rwf | 1,100,000 Rwf |
| Dental per person- stand alone | 500,000 Rwf | 400,000 Rwf |
| Optical per person- stand alone | 500,000 Rwf | 400,000 Rwf |
| Last expense per life | 1,000,000 Rwf | 1,000,000 Rwf |
| Room limit | 100,000 Rwf in Rwanda & 200$ outside Rwanda | 100,000 Rwf in Rwanda |
| Family planning per visit | 50,000 Rwf | 50,000 Rwf |
| Circumcision | Covered for both children & adults | Covered for both children & adults |
| Annual checkup per family | 200,000 Rwf | 200,000 Rwf |
| Inpatient pre-existing and chronic conditions | 50% of inpatient overall | 50% of inpatient overall |
| Inpatient congenital conditions | 50% of inpatient overall | 50% of inpatient overall |
| Inpatient dental, ophthalmology, and psychiatric conditions | 30% of inpatient overall | 30% of inpatient overall |
| Hepatitis B vaccines per person | 30,000 Rwf | 30,000 Rwf |
| Infertility investigations & treatment per family | 1,000,000 Rwf | 1,000,000 Rwf |
| Excess of loss on outpatient | 10,000,000 Rwf as pool | 10,000,000 Rwf as pool |
| Foot abduction braces | 1,000,000 Rwf | 1,000,000 Rwf |
| Travel insurance to all members | Covered | Covered |
| Reimbursement for claims | Applicable both within and outside geographical scope based on EAC rates | Applicable both within and outside geographical scope based on EAC rates |
| Hospital accommodation for accompanying parents and/or guardian | Allowed for children of 18 years and below | Allowed for children of 18 years and below |
| Wellness & fitness | GYM on discount | GYM on discount |
Please indicate additional benefits:
- Cover for orthopedic shoes for children
- Cover for dental prostheses in case of accident
- Cover of toothpaste for all members
- Cover for diagnostic equipment’s within outpatient benefit
- Cover for vitamins in case prescribed as part of medical treatment
Further information below:
3. Quotation Submission Instructions & Requirements
Please submit your quotation via email to procurement.Rwanda@givedirectly.org by 19th March 2026; 5PM Your quotation must include the following:
1. Company Information:
- Legal Name of Company:
- Physical Address:
- Contact Person Name:
- Contact Person Email:
- Contact Person Phone Number:
- Website (if any):
2. Required Documents:
- Copy of Certificate of Registration/Incorporation (valid and active).
- Copy of Tax Clearance Certificate (e.g., RRA Tax Clearance Certificate for Rwanda).
- Proof of medical insurance operation in following countries; Rwanda, Uganda, Ethiopia, Tanzania, Kenya, Malawi, Egypt, Mozambique and South Soudan
- List of medical service providers in the listed countries above
- Evidence of at least 2 similar contracts or ongoing services completed within the last 3 years for reputable organizations in Rwanda. Evidence can be Letters of Notification of Award, or Certificates of Completion.
3. Acceptance of Terms:
- Confirmation of agreement to bank transfer as mode of payment.
- Confirmation of acceptance of GD’s credit terms (payment within 30 days).
- Confirmation that your offer will remain valid for not less than sixty (60) calendar days after the quote deadline.
Important Notes:
- Quotations must be duly signed and stamped by the authorized representative of your organization, certifying that the information provided in this quotation is accurate and complete, and that your organization agrees to all terms and conditions stated in this Request for Quotations.
- All communications regarding this RFQ must be directed to the Point of Contact email provided above. Do not contact individual GD staff members directly.
- GiveDirectly reserves the right to accept or reject any quotation, and to cancel the RFQ process at any time, without incurring any liability to the affected bidder(s).
- GiveDirectly conducts business under the strictest ethical standards. We do not tolerate corruption, bribery, collusion, or conflicts of interest. Any requests for payment or favors by GD employees should be reported immediately to legal@givedirectly.org.
4. Evaluation Criteria
Bidders will be evaluated primarily on the following:
- Financial Comparison: To establish the most competitive price (Best Value for Money).
- Compliance with Specifications: Ability to meet all detailed requirements for the goods/services.
- Qualifying Conditions: Adherence to all submission requirements (e.g., valid registration, tax clearance, payment terms).
- Past Performance/Experience: Demonstrated ability to complete similar contracts successfully.
- Compliance with laws, regulations and ethical standards regarding the sourcing or origin of goods.
Questions regarding this RFQ are to be submitted in writing (email) at procurement.rwanda@givedirectly.org
