Tender Notice for Provision of Printing Services

Version 1.0 /110621

INVITATION TO TENDER

RWANDA

13th February 2026

ITT/SCI/RW/PRINTING/2026/07

Provision of Printing Services

SUBMISSION DEADLINE :6th March 2026

QUESTIONS / CLARIFICATIONS: rwanda.supplychain@savethechildren.org

FORMAT FOR SUBMISSION: BIDDER RESPONSE DOCUMENT

PART 1: INVITATION TO TENDER

• Introduction to SCI

• Project Overview and Requirements
• Award Criteria
• Instructions & Key Information

PART 2: CORE REQUIREMENTS AND SPECIFICATION

Detailed description of SCI’s specific requirements (e.g. volumes, delivery dates / locations, product specifications etc).

PART 3: BIDDER RESPONSE DOCUMENT

Template to be used to submit response to this Invitation to Tender.

PART 1 – INVITATION TO TENDER

1. INTRODUCTION TO SAVE THE CHILDREN

SCI is the world’s leading independent organisation for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

Our Vision– a world in which every child attains the right to survival, protection, development and participation.

Our Mission– to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We do this through a range of initiatives and programmes, to:

• Provide lifesaving supplies & emotional support for children caught up in disasters (e.g. floods, famine & wars).
• Campaign for long term change to improve children’s lives.
• Improve children’s access to the food and healthcare they need to survive.
• Secure a good quality education for the children who need it most.
• Protect the world’s most vulnerable children, including those separated from their families because of war, natural disasters, extreme poverty or exploitation.
• Work with families to help them out of the poverty cycle so they can feed and support their children.

For more information on the work we undertake and recent achievements, visit our website.

2. PROJECT OVERVIEW

Further detail on the specific requirements of the project (e.g. volumes, dates, specifications etc.) can be found in Part 2(Core Requirements & Specifications) of this Tender Pack.

3. AWARD CRITERA

SCI is committed to running a fair and transparent tender process and ensuring that all bidders are treated and assessed equally during this tender process. Bidder responses will be evaluated against four weighted categories of criteria: Essential Criteria, Sustainability Criteria, Capability Criteria, and Commercial Criteria.

3.1 ESSENTIAL CRITERIA

Criteria which bidders must meet in order to progress to the next round of evaluation. If a bidder does not meet any of the Essential Criteria, they will be excluded from the tender process immediately. These criteria are scored as ‘Pass’ / ‘Fail’.

3.2 SUSTAINABILITY CRITERIA (10%)

Criteria used to evaluate the impact a supplier has on the environment, local economy and community. Bids will be evaluated against the same pre-agreed Criteria.

3.3 CAPABILITY CRITERIA (50%)

Criteria used to evaluate the bidder’s ability, skill, innovation capacity and experience in relation to the requirements. Bids will be evaluated against the same pre-agreed Criteria.

3.4 COMMERIAL CRITERIA (40%)

Criteria used to evaluate the commercial competitiveness of a bid. Bids will be evaluated against the same pre-agreed Criteria.

4. VETTING

Successful bidders must be successfully vetted. This involves checking bidders and key personnel against Global Watch Lists, Enhanced Due Diligence Lists and Politically Exposed Persons Lists.

The vetting of bidders will be completed after the award decision and prior to any contract being signed, or orders placed. If any information provided by the Bidder throughout the tender process is proved to be incorrect during the vetting process (or at any other point), SCI may withdraw their award decision.

5. BIDDER INSTRUCTIONS

5.1 TIMESCALES

The above dates are for indicative purposes only and are subject to change.

5.2 SUBMISSION FORMAT & BIDDER RESPONSE DOCUMENT

Bidders wishing to submit a bid must use the Bidder Response Document template in Part 3 of this Tender Pack. Any bids received using different formats, or incomplete bids, will not be accepted.

This document allows bidders to submit all the required information and be evaluated fairly and equally against the Essential, Capability and Commercial Criteria. Bidders may also be required to submit supporting documentation. Further instructions can be found within the document in Part 3 of this pack.

Bids can be submitted by:

Electronic Submission via Email

• Email should be addressed to SCI Supply Chain Rwanda at rwanda.bid@savethechildren.org
• Note – this is a sealed tender box which will not be opened until the tender has closed. Therefore, do not send tender related questions to this email address as they will not be answered.
• The subject of the email should be “ITT/SCI/RW/PRINTING/2026/07 Bidder Response – ‘Bidder Name’, ‘Date’’.
• All attached documents should be clearly labelled so it is clear to understand what each file relates to.
• Emails should not exceed 15mb – if the file sizes are large, please split the submission into two emails.
• Do not copy other SCI email addresses into the email when you submit it as this will invalidate your bid.

5.3 CLOSING DATE FOR BID SUBMISSION

Your bid must be received, no later than 06th March 2026.

Bids must remain valid and open for consideration for a period of no less than 90 days.

5.4 KEY CONTACTS

All questions relating to the tender should be sent via email to:

Please be advised local working hours are 9AM to 17:30PM Please allow up to for a response.

Where the enquiry may have an impact on other bidders within the process, Save the Children will notify all other Bidders to maintain a fair and transparent process.

PART 2 – CORE REQUIREMENTS & SPECIFICATIONS

Please refer to Commercial Questions

PART 3 – BIDDER RESPONSE DOCUMENT

1. INTRODUCTION

This document MUST BE USED by Bidders wishing to submit a bid. It is linked into 5 sections detailed below:

• Section 1 – Essential Criteria
• Section 2 – Capability, Sustainability & Innovation Questions
• Section 3 – Commercial Questions
• Section 4 – Bidder Submission Checklist

The Bidder is required to sign a copy of the Check list in Section 4 as part of their submission.

2. INSTRUCTIONS

Within each section there are instructions providing guidance to the bidder on what information is required. This guidance details the MINIMUM requirements expected by SCI.

For your bid response please complete all the sections in this Part 3 below.

Where you believe there is an alternative specification or solution to the requirements in Part 2 above you may submit an additional bid response. For avoidance of doubt this will require you to submit two (2) separate bid response documents. Both bids shall be evaluated following the same process as outlined in Part 1 above.

If a Bidder wishes to add further information, this is acceptable but the additional information should be limited to only items that are relevant to the tender.

• For the avoidance of doubt, bidders are required to complete all items within the Bidder Response Document unless clear instruction is provided otherwise.
• If a Bidder does not complete the entire Bidder Response document, their submission may be declared void.
• If a Bidder is unable to complete any element of the Bidder Response Document, they should contact Save the Children through the using the contact details provided for guidance.

By submitting a response, the bidder confirms that all information provided can be relied upon for validity and accuracy.

SECTION 1 – ESSENTIAL CRITERIA

INSTRUCTIONS – Bidders are required to complete all sections of the below table.

SECTION 2 – CAPABILITY, SUSTAINABILITY, & INNOVATION QUESTIONS

Instructions – Bidders are required to complete all sections of the below table.

SECTION 3 – COMMERCIAL QUESTIONS

                                       (Please submit this part in Word or Excel format) 

SECTION 4 – BIDDER SUBMISSION CHECKLIST