AVSI Rwanda is a registered local organization at Rwanda Government Board (RGB) as local NGO under Reg.N°:717/RGB/NGO/LP/12/2020. Its mission is to promote the dignity of the person through development cooperation activitiesAVSI started working in Rwanda in 1994, just after the Genocide against the Tutsis, initially engaged in humanitarian emergency interventions.We operate in 6 Rwandan districts in different areas of intervention. We accompany more than 240,000 people with project of Education, Child protection and Youth Rights, Gender equality and Women’s Empowerment, Mental health, Economic Empowerment, Climate Change and Agriculture.
Website: https://www.avsi.org
AVSI Rwanda – Invitation to Tender
Lot 2
Tender Ref No: AVSI/RW/TRUCK/2026/02
Subject: Supply and delivery of 3 project trucks – Province Est, Rwanda
Issued: 09/03/2026 5:00 PM
1. About AVSI Rwanda
AVSI started working in Rwanda in 1994, just after the Genocide against the Tutsis, initially engaged in humanitarian emergency interventions. Today, AVSI Rwanda is a registered local organization operating in 7 Rwandan districts in different areas of intervention. We accompany more than 240,000 people with project of Education, Child protection and Youth Rights, Gender equality and Women’s Empowerment, Mental health, Economic Empowerment, Climate Change and Agriculture.
AVSI Rwanda now invites competent suppliers to tender for the supply and delivery of 3 heavy duty 4×4 trucks for operational activities in Province Est, Rwanda (Gatsibo, expanding to Kayonza).
2. Requirements for Bidders
Bidders must submit:
- Company profile including PIN and registration certificate
- Tax clearance / certificate of compliance
- Declaration of eligibility signed and stamped
- Evidence of previous supply of trucks or heavy vehicles
- Completed and signed Tender Dossier
Mandatory: All requirements must be included.
3. Evaluation Criteria
| Criteria | Weight |
| Financial Offer | 70% |
| Technical Compliance | 10% |
| Delivery Timeframe | 5% |
| Relevant Experience in Similar Contracts with AVSI and other INGOs | 5% |
| Warranty & After-Sales Service | 5% |
Note: Technical compliance will consider suitability for mixed rural terrain, heavy load transport, and durability.
4. Technical Specifications – 3 Units 4×4
| Item | Specification |
| Vehicle Type | Heavy-Duty Cargo/Utility Truck, 4×4 |
| Engine | Diesel, ≥ 4000 cc or equivalent performance |
| Output | ≥ 210 hp |
| Torque | ≥ 500 Nm |
| Fuel Tank | ≥ 120 Liters |
| Suspension | Reinforced for rural terrain, off-road suitable |
| Ground Clearance | Sufficient for uneven rural roads/off-road conditions |
| Braking System | Hydraulic or air brake system suitable for heavy loads |
| Tires | Heavy-duty all-terrain |
| Load Capacity | Up to 5 tons net payload |
| Chassis | Reinforced ladder frame suitable for repeated heavy loading |
| Cabin | 2–3 seats, AC, airbags, power steering |
| Emission Standard | Euro 4 or equivalent |
| Pre-delivery Inspection | Required |
| Driver Orientation | Supplier to provide basic operational and maintenance training |
5. Submission Instructions
Tender dossier and priced proposals must be submitted in a sealed envelope clearly marked: “Ref No: AVSI/RW/TRUCK/2026/02 – Supply and Delivery of Project Trucks” and deposited at:
AVSI Rwanda Tender Box
Head Office, Kimironko Sector, Gasabo District, Kigali
P.O Box: 3185 Kigali
Deadline: 30th March 2026, 5:00 PM local time
6. Bid Opening
Bids will be opened at 11:30 AM, 31th March 2026 AVSI Rwanda Office, after presenting the payment receipt of 10,000 FRW related to the lot applied for, to account No. 00040-00207132-70 BASE LOGISTIQUE held at BK.
Bidders are invited to attend.
7. Compliance and Integrity
- AVSI Rwanda applies a zero-tolerance policy towards fraud, corruption, collusion, and coercion. Any attempt to influence the procurement process will result in immediate disqualification.
- Bidders must submit independent offers. Any evidence of collusion or price coordination will result in immediate disqualification.
- Any bidder having a direct or indirect conflict of interest with AVSI Rwanda staff or board members must declare it. Failure to do so may lead to disqualification.
- AVSI Rwanda reserves the right to request clarifications or additional documentation without altering the substance of the bid.
8. Cancellation Clause
AVSI Rwanda reserves the right to cancel the tender procedure at any stage if:
- Funding conditions change,
- Technical requirements evolve,
- Insufficient competition is observed,
- Administrative irregularities are detected.
No compensation shall be payable to bidders in such cases.
9 . Key Contractual Clauses
Validity of Offer: Bids must remain valid for 60 days from the submission deadline. Warranty Requirement: Minimum manufacturer warranty: 12 months or 50,000 km After-Sales Service: Supplier must demonstrate availability of spare parts and service center in Rwanda.
Delivery and Registration: The cost of each vehicle must include all expenses related to import clearance, customs duties, taxes, and registration, Vehicles must be delivered fully customs cleared, legally registered, and equipped with license plates, ready for use in Rwanda.
AVSI Rwanda may engage an independent technical advisor during evaluation.
10. Mandatory documents to be undersigned
AVSI Rwanda informs all interested suppliers that they are required to comply with AVSI’s policies and principles, as:
- AVSI Code of Ethics,
- Eligibility Declaration,
- PSEAH, and Child Safeguarding acceptance form
AVSI Rwanda may engage an independent technical advisor during evaluation.
If possible, it would be advantageous to provide a photo of the vehicles submitted for the tender.
11.Further Queries
Uwamahoro Violette – Tel: 0788849938
Kigali,09/03/2026
Lorette Birara
AVSI Rwanda
Legal Representative
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