Tender Notice for the Maintenance Services, Supply and Installation of Genuine Spare Parts for Power Generators at PIH/IMBKayonza and Kirehe Sites (Service Provision Under Framework Agreement)

TENDER NOTICE # PIH/IMB 7240 /M10/ FY 25

SOURCING METHOD: NATIONAL TENDER ADVERTISEMENT

TENDER TITTLE: MAINTENANCE SERVICES, SUPPLY AND INSTALLATION OF GENUINE SPARE PARTS FOR POWER GENERATORS AT PIH/IMB KAYONZA AND KIREHE SITES (SERVICE PROVISION UNDER FRAMEWORK AGREEMENT)

Partners In Health (PIH) is a nonprofit organization with its headquarters in Boston, Massachusetts, whose mission is to provide quality health care for poor and most in need populations around the world. Since 2005, the Ministry of Health in Rwanda has worked with PIH Rwanda, also known as Inshuti Mu Buzima, to improve the quality of care in the country and increase health care access for Rwanda most in need populations. PIH/IMB have since helped to bring high-quality health care to three districts namely: Kayonza, Burera and Kirehe.

Partners In Health / Inshuti Mu Buzima is seeking for proposals from qualified and authorized suppliers / vendors for maintenance services, supply and installation of genuine spare parts for power generators at PIH/IMB Kayonza and Kirehe sites (service provision under framework agreement). Interested, qualified and authorized business companies should submit their proposals bearing the following requirements:

Compulsory requirements:

• Proof of Business registration in the same domain of service provision
• Valid RRA tax clearance or proof of RRA certificate request in process
• Not being under blacklisted vendor list by Rwanda Public Procurement Authority (RPPA) nor Partners In Health.
• Site visit certificate (The site visit is scheduled to take place at Kirehe District IMB site office on October 31 , 2024 , at 11:00 and at Rwinkwavu , Kayonza District IMB site office on October 31 , 2024 , at 15:00 ).
• Bidder’s proposal must show a well-known and detailed physical address information (street name, building, District, city, and postal code, Telephone and email address ….)

Administrative requirements/ documents:

VAT registration certificate

Technical requirements:

Refer to Terms of References (ToRs) and technical specifications available in Partners In Health/Inshuti Mu Buzima Procurement System following this link: (https://pih-imb.org.rw/eprocurement/index.php)

Financially, the bid shall indicate:

• The financial offer with Rwandan Francs currency showing all applicable taxes and charges
• The offer should include terms and conditions of payment and indicate the shortest delivery time
• The offer validity shall not be lower than 90 calendar days from the day of its submission to PIH.

Please note the following:

• ALL PROPOSALS FROM INTERESTED AND QUALIFIED BIDDERS WILL BE ELECTRONICALLY SUBMITTED to Partners In Health/Inshuti Mu Buzima Procurement System (https://pih-imb.org.rw/eprocurement/index.php) before November 14, 2024 at 11: 59 pm (closing time) Kigali time prompt – Failing to follow this instruction proposals will not be considered.
• Results of the public opening session will be available in the eProcurement system starting from November 15, 2024 from 00:00 AM.

Special Notes:

• There is no fee paid to obtain the Tender document.
• Partners In Health is not obliged to purchase or to pay for any costs incurred by the bidder in preparation of his/her proposal in response to this tender notice.
• Partners In Health/Inshuti Mu Buzima employees are not allowed to participate in any PIH tender.

Done at Kigali on October 16, 2024.

Senior Director for Procurement & Logistics

Partners In Health / Inshuti Mu Buzima