Tender Notice for the Procurement of Organic Manure, Seeds and Pennisetum for Terraces in Ngororero and Gisagara Districts

PUBLIC TENDER ANOUNCEMENT

TENDER TITLE: PROCUREMENT OF ORGANIC MANURE, SEEDS AND PENNISETUM FOR TERRACES IN NGORORERO AND GISAGARA DISTRICTS

CLIENT: DUHAMIC-ADRI

The deadline for submission of bids: Friday, 28,2025

Bid Submission Time: 11:00 AM

Bid Opening Time: 11:30 AM

Place: DUHAMIC-ADRI Headquarters

Background Information

The Scottish Government (SG) was the first Government globally to commit funds specifically to climate justice, launching the Climate Justice Fund (CJF) in 2012, and ensuring that this fund not only supports communities in partner developing countries to become more resilient to climate change but does so in way that acknowledges, and tackles embedded inequalities.

The purpose of the 3-year Scottish Government funded CJC Programme is to implement effective climate justice interventions focusing on community voice and needs, prioritizing marginalized communities, women, and people with disabilities, and considering the Scottish Government’s pillars of climate justice.  The CJC Programme will be “of” and “for” the community: communities will be engaged in a participatory, culturally sensitive manner to identify climate-change-related needs (in their own terms) then design interventions (owned by them) to respond.

The Programme will be implemented across 3 Districts (Gisagara, Karongi & Ngororero) and jointly in consortium with Trocaire (Principal Sub-Contractor) and local delivery partners including Rwanda Climate Change and Development Network (RCCDN), its member’s Organizations (DUHAMIC-ADRI, DUTERIMBERE NGO, as well as the National Union of Disabilities Organisation Rwanda (NUDOR)

Justification of needs

It is in this regard that we need to implement the activity of making radical terraces for Agricultural Land Improvement to the area of 2.5ha of radical terraces at Gisagara District and 2ha of radical terraces at Ngororero District.

• Organic Manure: Organic manure is essential for enriching the soil with necessary nutrients and organic matter. It improves soil structure, water-holding capacity, and microbial activity, which are crucial for sustainable crop production on terraces.
• Lime: Lime is required to correct soil acidity, which is common in many agricultural soils. Proper pH levels are vital for nutrient availability and overall plant health.
• Pennisetum: Pennisetum are excellent for controlling soil erosion on terrace edges. They also contribute to biodiversity, provide habitat for beneficial organisms, and can be used for various purposes such as animal feeding, thatching and crafting.
• Provision of beans seeds to be planted at the new radical terraces constructed in Gisagara District for valorization of terraces.

Technical specifications

3.1 Technical specifications and requirements for organic fertilizer

The compost that will be purchased shall comply with the following Technical Specifications and Standards:

• The compost must be friable (not feeling sticky) when clenched between fingers and crumbles when released; soil-like.
• The compost feels coarsely pound roasted coffee when squeezed in palms.
• The compost is dark brown in colour.
• The compost is not smelling.
• The compost should not contain any non-degradable materials such as plastics; metals, clothes ….
• The mature compost should meet laboratory analysis standards such as:
• Minimum 20% of organic matter content (based on dry weight determined by ash method)
• Moisture content: between 25-45%
• pH: between 6-8
• Nitrogen content: not less than 2%
• Nitrogen to Carbon ratio (C/N ratio): between 10-35
• Phosphorus P: not less than 0.4 %
• Potassium K: not less than   0.6%
• The quantity of compost availed and precise the location (name of compost producer, site, Village, Cell, Sector and District). The sites which were not presented in the bids will neither be considered nor visited in sampling.
• The quantity of compost present must be equal   or greater to procured quantity, and the procuring entity have right to reject the compost which is not well decomposed or not full filling the technical   Specifications

3.2 Additional required documents the distribution of compost: 

• Laboratory analysis certificate issued by RAB or NAEB.
• The quantity of compost availed and precise the location (name of compost producer, site, Village, Cell, Sector and District). The sites which were not presented in the bids will neither be considered nor visited in sampling. The quantity of compost presents must be equal   or greater to procured quantity (90Tons), and DUHAMIC-ADRI has the right to reject the compost which is not well decomposed or not full filling the technical   Specifications.
• The bidder will present in the bids, result certificate (of not 3 months) of the compost sample analyzed and approved by the laboratory of RAB or NAEB. This certificate must fulfil all characteristics stated in this bidding document.

3.3 Additional required documents in the distribution of beans seeds:

• Valid seed multiplication /distribution certificate issued by RICA or RAB. The seed multipliers /distributor and other business operators operating in Gisagara District are encouraged to apply to avoid the risk of adaptation.

3.4 Additional required documents in the distribution of compost:

• Laboratory analysis certificate issued by RAB or NAEB.
• The quantity of compost availed and precise the location (name of compost producer, site, Village, Cell, Sector and District). The sites which were not presented in the bids will neither be considered nor visited in sampling. The quantity of compost presents must be equal   or greater to procured quantity (90Tons), and DUHAMIC-ADRI has the right to reject the compost which is not well decomposed or not full filling the technical   Specifications.
• The bidder will present in the bids, result certificate (of not 3 months) of the compost sample analyzed and approved by the laboratory of RAB or NAEB. This certificate must fulfil all characteristics stated in this bidding document.

3.5 Additional required documents for the distribution of beans seeds:

• Valid seed multiplication /distribution certificate issued by RICA or RAB. The seed multipliers /distributor and other business operators operating in Gisagara District are encouraged to apply to avoid the risk of adaptation.

Please note that all requested documents are mandatory. Failure to submit any of the required documents will result in automatic rejection. 

The price proposed should be presented on the table below:

Note: The cost includes transportation fees to the sites in both Districts

Distribution plan

• For organic compost: Supply a total of 90 Tons of Organic Manure including 40 tons to be distributed in Ngororero/Kavumu sector and 50 tons to be distributed in Gisagara district/Ndora sector.
• For lime: Supply a total of 9,000 Kg of lime grade 1 includes 4,000 kg to be distributed in Ngororero/ Kavumu sector and 5,000 Kg in Gisagara District/Ndora sector.
• For Pennisetum: Supply 67,500 Pennisetum Cuttings (37,500 cuttings at Gisagara/Ndora sector and 30,000 cuttings at Ngororero District/ Kavumu sector).
• Beans seeds:Supply a total of 250 Kg of beans at Gisagara District/Ndora sector

Procurement process

Referring to the procurement policy of DUHAMIC-ADRI, this tender will be done through a public tender method.

The following terms and conditions shall be observed during tendering process:

1. The quotation shall include transportation to the above-mentioned sites.
2. Commitment letter indicating how the bidder will be able to complete the activities within 7 days starting from date of contract signing.
3. Valid Taxe clearance certificate.
4. Proof of using EBM.
5. At least 2 certificates of good completion for providing similar services

Done at Kigali, February 21,2025

MUHIGIRWA Benjamin

Executive Secretary