Right To Play is a global organization that uses the transformative power of play to educate and empower children and youth to overcome the effects of conflict, poverty, and disease. Through playing sports and games, Right To Play helps children in more than 20 countries to build essential life skills and better futures, while driving lasting social change.
Website: https://www.righttoplay.com
Tender Reference Number: RTP-PROC-0005-02-2025
Service: SUPPLY OF OFFICE STATIONERIES TO RIGHT TO PLAY UNDER FRAMEWORK AGREEMENT
Procurement Method: Brown Tender
Date of Issue: 10th March 2025
Submission Deadline: 18th March 2025
INTRODUCTION
Right To Play is a global organization that uses the transformative power of play to educate and empower children to rise above adversity. We pioneer a unique approach to learning, both inside and outside of the classroom, and harness play, one of the most fundamental forces in child’s life, to help children dismantle barriers and embrace opportunities to learning and development.
Right To Play is seeking registered and reputable companies to supply office stationery. Interested and qualified companies are invited to submit their proposals, which will be evaluated based on compliance with the specified technical requirements and overall value for money.
Bid Evaluation Criteria: Proposals will be evaluated based on the following criteria:
- Compliance with Technical Specifications:Adherence to the outlined requirements and standards.
- Experience and Qualifications of the Service Provider:Proven expertise and qualifications in providing similar services.
- Cost-Effectiveness and Value for Money:Competitive pricing while ensuring quality and service standards are met.
- Quality of Service and Ability to Meet Deadlines:Demonstrated commitment to high-quality service and timely delivery
Contract Duration:
The successful bidder will be awarded a contract for an initial term of one (1) year, with the potential for renewal based on performance and mutual agreement.
Payment Terms:
Payment terms and structure will be detailed in the contract following the selection of the successful bidder. All payment milestones will be in alignment with the agreed deliverables and timelines.
Price Stability:
The pricing provided in the proposal must remain fixed and unchanged throughout the duration of the contract term, unless otherwise agreed upon in writing.
Right to Play’s Discretion:
Right To Play reserves the right to reject any bid it deems inappropriate or non-compliant with the requirements. Right To Play is under no obligation to accept any particular offer and will select the bidder that best meets its needs and objectives.
Proposal Submission:
Proposals must be submitted in a single PDF document and should include all necessary documentation, including but not limited to:
- Company registration certificate
- Valid clearance certificate from RSSB
- Valid tax clearance certificate and proof of providing VAT invoices
- At least 5 years of experience in the field
- Company profile (including email, phone number, and physical address of the office)
- Three references from four former or current clients over the past 2 years
All submitted proposals will undergo a thorough evaluation process to ensure that the selected supplier meets Right To Play’s high standards and provides the best possible value.
The successful bidder will be awarded a one-year contract, granted to the company that meets all minimum requirements and demonstrates exceptional experience, capability, and competence. The contract may be renewed upon satisfactory performance and mutual agreement.
List of items
|
No |
Description |
Unity |
quantity |
Unity Price VAT inclusive-RWF |
|
1 |
Ream of paper |
ream |
1 |
|
|
2 |
Pens (Bic) |
pkt of 50pcs |
1 |
|
|
3 |
Pencils |
pkt of 12pcs |
1 |
|
|
4 |
marker pen-showmen |
Pkt-Dozen |
1 |
|
|
5 |
Kyocera |
pc |
1 |
|
|
6 |
White wash |
pc |
1 |
|
|
7 |
Blue ink for stamp |
pc |
1 |
|
|
8 |
Files folder hard cover |
pkt(25pcs) |
1 |
|
|
9 |
A4 suspension file |
pc |
1 |
|
|
10 |
Paper clips big (78mm) |
small pkt |
1 |
|
|
11 |
Paper clips small (51m) |
small pkt |
1 |
|
|
12 |
Paper clips (33mm) |
small pkt |
1 |
|
|
13 |
staples big |
pc |
1 |
|
|
14 |
Staples medium |
pc |
1 |
|
|
15 |
Staples small |
pkt of 10 small pcks |
1 |
|
|
16 |
Envelopes A4 |
pkt of 50pcs |
1 |
|
|
17 |
Envelopes A5 |
pkt of 50pcs |
1 |
|
|
18 |
Envelopes A3 |
pkt of 50pcs |
1 |
|
|
19 |
Office organizers |
pc |
1 |
|
|
20 |
Glue stick |
pc |
1 |
|
|
21 |
Highlighters |
pkt of 10pcs |
1 |
|
|
22 |
Stapling machine medium |
pc |
1 |
|
|
23 |
Stapling machine Heavy duty |
pc |
1 |
|
|
24 |
Punching machine |
pc |
1 |
|
|
25 |
Binding covers |
pkt of 100 pcs |
1 |
|
|
26 |
Sign here |
pc |
1 |
|
|
27 |
Scotch khaki |
pc |
1 |
|
|
28 |
Scotch clear |
pc |
1 |
|
|
29 |
Scotch cello tape |
pc |
1 |
|
|
30 |
staple removers |
pc |
1 |
|
|
31 |
Rubber band |
pc |
1 |
|
|
32 |
Separators |
pc |
1 |
|
|
33 |
Pins |
pkt |
1 |
|
|
34 |
Office trays |
pc |
1 |
|
|
35 |
Chemise perforee |
pc |
1 |
|
|
36 |
Desk organizers |
pc |
1 |
|
|
37 |
Binder clips small |
pkt |
1 |
|
|
38 |
Binder clips Medium |
pkt |
1 |
|
|
39 |
Binder clips Big |
pkt |
1 |
|
|
40 |
Dust bin |
pc |
1 |
|
|
41 |
Flipchart |
pc |
1 |
|
|
42 |
Pens Holder |
pc |
1 |
|
|
43 |
Plastic files |
pc |
1 |
|
|
44 |
Register books |
pc |
1 |
|
|
45 |
Binding ring small |
pkt |
1 |
|
|
46 |
Binding ring medium |
pkt |
1 |
|
|
47 |
Binding ring big |
pkt |
1 |
|
|
48 |
Scissors |
pc |
1 |
|
|
49 |
Rulers |
pc |
1 |
|
|
50 |
Post it medium |
pc |
1 |
|
|
51 |
post it small |
pc |
1 |
|
|
52 |
Post it multicolors |
pc |
1 |
|
|
53 |
Paper A3 |
ream |
1 |
|
|
54 |
Paper A4 |
ream |
1 |
|
|
55 |
Archive box |
pc |
1 |
|
|
56 |
Extension cables with 5 pots |
pc |
1 |
|
|
57 |
White board 90*120cm |
pc |
1 |
|
|
58 |
white board 120*200cm |
pc |
1 |
|
|
59 |
Signature files |
pc |
1 |
|
|
60 |
Card holder |
pc |
1 |
|
|
61 |
AAA Batteries |
pair |
1 |
|
|
62 |
AA Batteries |
pair |
1 |
|
|
63 |
23A Batteries |
pair |
1 |
|
|
64 |
Hanging files |
pc |
1 |
|
|
65 |
Spirals books |
pc |
1 |
|
|
66 |
Pvc slide binder all sizes |
pc |
1 |
|
|
67 |
White board duster |
pc |
1 |
|
|
68 |
Transparent files |
pc |
1 |
|
|
69 |
Flash disk 8gb |
pc |
1 |
|
|
70 |
Flash disk 4gb |
pc |
1 |
|
|
71 |
Toner-C-EXV 42 |
pc |
1 |
|
|
72 |
Cartridge HP laser jet 203A |
pc |
1 |
|
|
73 |
Cartridge HP laser jet 130A |
pc |
1 |
|
|
74 |
Cartridge HP laser jet 207 A |
pc |
1 |
|
|
75 |
Cartridge Canon 737 |
pc |
1 |
|
|
76 |
Ink Epson L382 |
set |
1 |
|
|
77 |
HP laser jet |
pc |
1 |
|
|
78 |
wireless mouse-Logitech M170 |
pc |
1 |
|
|
79 |
Lap top stand |
pc |
1 |
|
|
80 |
Headsets |
pc |
1 |
|
|
81 |
Power extension (KadriL5) 6 sockets |
pc |
1 |
|
|
82 |
Power extension (KadriL5) 4 sockets |
pc |
1 |
Expression of interest, including both the technical and financial proposals, must be submitted in a well-prepared bid to Right To Play Rwanda via email at rwandaprocurement@righttoplay.com The subject line of the email must be titled “TENDER FOR THE SUPPLY OF STATIONERY TO RIGHT TO PLAY 2025. Bids must be submitted no later than 18th March2025 at 5:00 PM local time. Late bids will be automatically rejected.
The opening of the bids will take place in a separate session. Communication of the opening result will be shared through e-mail to the bidders.
Right to Play reserves the right to reject any bid deemed inappropriate and is not obliged to consider the lowest offer.
Done in Kigali on 10th March 2025
Amadou Cissé
Country Director
Attachment
