Inades-Formation Rwanda was created in 1976. It obtained legal personality by ministerial decree n ° 119 of August 22, 1977, revised by ministerial decree n ° 75/11 of April 18, 2006. Since May 29, 2013, Inades -Formation Rwanda has been officially recognized as a national NGO in accordance with Law No. 04/2012 of 02/17/2012 governing the creation and operation of NGOs in Rwanda and has received the official approval of ” Rwanda Governance Board ”(RGB). Inades-Formation Rwanda belongs to a pan-African network, Inades-Formation, which is currently established in ten countries: Burkina Faso, Burundi, Cameroon, Chad, Côte d’Ivoire, Democratic Republic of Congo (DRC), Kenya, Rwanda, Tanzania and Togo.

Website: http://www.inadesformation.net

TENDER FOR THE SUPPLY OF PHHS MATERIALS OF FIRST GRADE IN THE DISTRICTS OF GASABO, KAYONZA, GICUMBI, MUHANGA, GATSIBO AND GAKENKE

Tender Reference Number:  ……/IFR/2024

DATE OF ISSUE: 22th, October 2024

Tender Notice (TN) / Invitation for Bids (IFB)

SUPPLY OF PHHS EQUIPMENT (HERMETIC BAGS, TARPAULINS, HERMETIC SILOS, SHELLING MACHINES, CRATES, TRESHING MACHINES, PALETTES AND MOISTURE METERS) INTO 12 COOPERATIVES OF SAPMP PROJECT-WFP

 TENDER Number: …………../IFR/2024

Inades- Formation Rwanda (hereinafter called ‘’Client”) was recruited as an Implementing partner
of World Food Programme (WFP) for the execution of the project entitled Sustainable Agriculture Productivity and Market Linkage Project’ (SAPMP)in the districts of KAYONZA, MUHANGA, GAKENKE, GICUMBI, GASABO and GATSIBO. The client intends to apply a portion of the funds
to eligible payments under the contract for which this Bidding Document is issued.

Under the funds of World Food Programme (WFP)through the Sustainable Agriculture Productivity and Market Linkage Project’ (SAPMP) Inades- Formation Rwanda invites eligible bidders to submit bids for the Supply hermetic bags, tarpaulins, Grain silos, crates, pallets, weights and shelling machines in 12 cooperatives located in the districts of project intervention.

Tender Documents in English may be obtained from Inades- Formation Rwanda head office located at Remera in Gasabo District behind Remera Main Buses Park, about 1km from the International Airport of Kigali, close to “Centre Christus” upon presentation of proof of payment of a non-refundable fee of 10,000 FRWto the Account N° 00040-00002903-26 opened at Bank of Kigali in the name
of Inades- Formation Rwanda.

Tender Documents may be obtained on any working day from 23rd,October 2024, 08:00 AM
at Inades- Formation Rwanda Secretariat.

Enquiries regarding this tender may be addressed to the following phone number: +25073 529 87 86 or the following emails:rwanda@inadesfo.net / inades_rwanda@yahoo.com.

Well printed bids, properly bound and presented in two hard copies, one of which is the original must be submitted to Inades- Formation Rwanda Secretariat no later October 29th, 2024 at 2:00 PM. Late bids will be rejected and returned unopened.

Bids will be opened in the presence of bidders or their representatives who choose to attend
at Inades- Formation Rwanda head office on October, 29thOctober, 2024 at 2:30 PM

The Outer envelope should clearly indicate the tender title, bidder name and email for notification purpose.

Done at Kigali on October, 22nd,2024

Dr. Innocent KARANGWA

The Director of Inades- Formation Rwanda

Section I. BID DATA SHEET (BDS)

A. GENERAL

1.1.

The Procuring Entity: Inades-Formation Rwanda

1.2. 1.2

Title of the tender: TENDER FOR THE SUPPLY OF PHHS MATERIALS OF FIRST GRADE
IN THE DISTRICTS OF GASABO, KAYONZA, GICUMBI, MUHANGA, GATSIBO AND GAKENKE

Tender reference number:  ……./IFR/2024

1.3. 2

The Source of funds: WFP

1.4. 13

The name of the Project is: “Sustainable Agriculture Productivity and Market Linkage Project’ (SAPMP)”

1.5. 14

A list of firms debarred from participating in Rwandan tenders is available www.rppa.gov.rw

B. PREPARATION OF BIDS

1.6. 6

The language of the bid: ENGLISH

1.7. 1.7

The Bidder shall submit the following additional documents in its bid:

ADMINISTRATIVE DOCUMENTS

  • Submission letter signed, dated and sealed and conform to the model of the tender document;
  • Bidder Information form
  • A copy of the business registration certificate issued by RDB indicating that is a company specializing in this area;
  • Original or certified copy of tax clearance certificate or statement of arrears from RRA, still valid;
  • An Original proof of purchase of the Tender document: 10,000 FRW

TECHNICAL DOCUMENTS

  • Detailed catalogue of the goods to be supplied
  • Two References of similar tenders executed represented by the certificates of a tender good completion / relative signed contracts

FINANCIAL DOCUMENTS

Estimated bill of quantity, prices are tax inclusive, shall remain fix and unchangeable during the execution of the contract;

1.8. 1.8

Duration and Location of the Assignment: Inades- Formation Rwanda will sign the contract with the successful bidder to complete the assignment within the period of one week, the tender for SUPPLY OF

PHHS EQUIPMENT

QUANTITY

1)  Tarpaulins/Sheetings : 5m*6m (grade one)

  • Size: 5M×6M
  • Weight: 4Kgs
  • Material: Final GSM-160
  • Color: preferably blue.

435

2. Hermetic bags

1620

3. Pallets

  • Size/area: 110cm × 110 cm
  • Heigh: 18cm
  • Material: Wood

50

5. Weights (more than 200 kg)

7

4. Hand sheller device (Hand-Cranked Operation-Nyonganyonga)

Size:

  • Handle length: Around 12-15 cm (4.7-6 inches)
  • Shelling mechanism length: Around 10-12 cm (4-5 inches)
  • Metal should be 2-3 mm thick to ensure the teeth does not damage or break the kernel.
  • Shelling Capacity: the sheller should be able to remove 80-90% of kernels in a single pass.
  • Material: Wood for handle: should be hard wood, durable, and comfortable for gripping.
  • Metal for shelling: Stainless steel

40

 in 12 cooperatives operating in the districts zones of interventions (GASABO, KAYONZA, GICUMBI, MUHANGA, GATSIBO AND GAKENKE):

1.9. 9

The authority to establish the exchange rate: “National Bank of Rwanda”

1.10.

After sale services (guarantee): more than 1 years

1.11.

The bid validity period shall be 120 days starting from the deadline of submission

1.12.

In addition to the original of the bid, the number of copies is 2 copies

C. SUBMISSION AND OPENING OF BIDS

1.13.

The inner and outer envelopes shall bear the following additional identification marks:

Title of the Tender: TENDER FOR THE SUPPLY OF PHHS MATERIALS OF FIRST GRADE IN THE DISTRICTS OF GASABO, KAYONZA, GICUMBI, MUHANGA, GATSIBO AND GAKENKE

Tender Reference Number:………/IFR/2024

1.14.

For bid submission purposes, the Procuring Entity’s address:

Inades-Formation Rwanda

 Tel : +250735298 786

 P.O BOX 866 Kigali – Rwanda

 Email: inadesformation.rwanda@inadesfo.net

 Proposals must be submitted no later than: 29th OCTOBER 2024 at 2:00 PM

1.15.

The bid opening shall take place at: Inades-Formation Rwanda Head Office located at Remera in Gasabo District behind Remera main Buses Park, about 1km from the International Airport of Kigali, on 29th OCTOBER 2024 at 2:30 PM

D. EVALUATION AND COMPARISON OF BIDS

1.16.

Bid prices expressed in different currencies shall be converted in Rwanda Francs (FRW)

The source of exchange rate shall be the National Bank of Rwanda

The date for the exchange rate shall be the bids opening date

1.17.

The successful bidder will be the bidder who fulfils the requirements and who is lowest responsive bidder. However, this shall not apply when the lowest responsive bidder has provided a price which is extremely higher or lesser compared to the market reality.

Section II.  BIDDING FORMS (BF)

 4.1. Bidder Information Form

[The Bidder shall fill in this Form in accordance with the instructions indicated below. No alterations to its format shall be permitted and no substitutions shall be accepted.]

Date: [insert date (as day, month and year) of Bid Submission]

Tender No.: [insert number of tender notice]

1. Bidder’s Legal Name:  [insert Bidder’s legal name]
2. Bidder’s Legal Address: [insert Bidder’s legal address]
3. Bidder’s Registration Number: [Insert Bidder’s Registration Number]
4. Bidder’s Date of Registration: [insert Bidder’s Date of Registration]

5. Bidder’s Authorized Representative Information

  • Name: [insert Authorized Representative’s name]
  • ID/Passport Number: [Insert the ID or Passport Number]
  • Address: [insert Authorized Representative’s Address]
  • Telephone numbers: [insert Authorized Representative’s telephone numbers]
  • Email Address: [insert Authorized Representative’s email address]

4.2. Estimated bill of quantity

GOODS /RELATED SERVICES  

 QTY

 UNIT PRICE (FRW)

TOTAL PRICE (FRW)

1

 

2

 

3

 

4

 

5

 

 

Total (all tax inclusive)

NOTICE: During the opening bidder must come with a sample of each type of item. It means a sample of the above mentioned equipments

 

Attachment

 

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