Water For People (WFP) is a global nonprofit working across nine countries, bringing together communities, local entrepreneurs, and governments to build and maintain water and sanitation services that will last. We have a sustainable solution to end the global water and sanitation crisis, and our employees across the world help drive this solution.

Website: https://www.waterforpeople.org

Water For People Background

Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems in developing countries.  The organization strives to continually improve, experiment with promising new ideas, and leverage resources to multiply its impact.

Water For People has secured funds from USAID to finance the Isoko y’Ubuzima WASH project that will operate in 10 Districts of Rwanda including Rwamagana, Kayonza, Ngoma, Kirehe, Nyagatare, Ruhango, Nyanza, Nyamagabe, Nyabihu and Ngororero from 2021 to 2026. The purpose of this project is to increase and sustain equitable access to safe drinking water and sanitation services to improve health and contribute to a strong economy.

One of the project objectives consists of building the capacity of private operators to identify, reduce, and manage water losses to ensure the financial viability of private operators and improved water services to their customers.

In that context, the Isoko y’Ubuzima project introduced the District-Meter Area approach to water loss monitoring and is being piloted in 10 selected water supply systems across the project intervention area. By so doing, customers in the DMAs from the selected water supply systems were inspected and mapped to better analyze their billings on a monthly basis. One of the findings was that the majority (60%) of the customers’ water meters are aged above 5 years and this may cause inaccurate water consumption thus affecting the billed volume and increasing the Non-Revenue water. It is, therefore, substantial to test the customer meters to ensure their accuracy.

Considering the above, we are requesting interested and qualified contractors to submit their bids/quotations for the supply of the portable water meter testing equipment as listed in the below section.

Instructions:

This document is not a commitment to purchase on the part of Water For People. Should your offer be successful, Water For People may issue a Purchase Order with specified goods to be supplied. Any order arising from this Request for Quotations will be subject to Water For People’s Conditions of Purchase.

Conditions of supply of potable water meter testing equipment

Source of funds

USAID /Isoko y’Ubuzima project

Customs clearance, if required, shall be done by

   Contractor

The exact address of the project (final destination)

KG 7 Ave, Kigali

Latest Starting date

Immediately after both parties have signed the contract.

Preferred currency of quotation

Rwandan Francs (Rwf)

Taxes

Indicate, in separate columns, the price without VAT and the price with VAT.

Responsibility for the transportation of goods

The Contractor shall supply the goods/items to the Water for People Country Office

After-sales services required

If the supplied item is defective within the after-sale service time provided in the tender, it must be replaced by the Contractor.

Payment terms

100% upon complete delivery and acceptance post-inspection of the products by the competent Authority. No advance payment will be made for this tender

Evaluation criteria

I. Administrative requirements

Ensure that all the documents listed below are submitted. Bidders must provide all mandatory documents to qualify for the technical evaluation. Failure to provide one of the listed below documents will result in complete disqualification from this tender:

  • Valid clearance RRA certificate
  • Valid Contribution RSSB certificate
  • Company registration certificate RDB
  • VAT Certificate

II. Technical evaluation

II.1 Equipment to be supplied

Criteria

Required qualification

Marks

Manufacturer’s recommendation certificate

The certificate showing the origin of materials meeting the required technical specifications as highlighted in the tender document

/40 Pts

A certificate with technical specifications meeting exactly the ones in the tender document

40 Pt

Certificate with technical specifications different from the ones in the tender document

0 Pts

No certificate submitted

0 Pts

Material Delivery time

The time it will take the supplier to provide materials including the shipping and clearance

/8 Pts

3 months and below

8

Above 3 and below 4 months

6

4 months and above

0

Guarantee for the materials

The time the materials will stay free from any defect before being used

/12 Pts

5 years and above

12

Below 5 years to 4 years

10

Below 4 years to 3 years

8

Below 3 years

0

Warranty and after-sales service for the materials.

The time the materials are guaranteed to be in good working condition after being used

/10 Pts

1 year and above

10

Below 1 year to 6 months

8

Below 6 months

0

II.2 Proof of company working experience in the field

Submission of certificates of good completion of work in the last 5 years.

/30pts

Submission of three (3) certificates of good completion of supply of hydraulic equipment related to water supply executed during the last 5 years, at least one of the three projects with a budget equal to or above 75,000,000 Rwf.

30

Submission of two (2) certificates of good completion of supply of hydraulic equipment related to water supply executed during the last 5 years, at least one of the two projects with a budget equal to or above 75,000,000 Rwf.

20

Submission of one (1) certificate of good completion of supply of hydraulic equipment related to water supply executed during the last 5 years, at least one of the two projects with a budget equal to or above 75,000,000 Rwf

10

Submission of a good completion certificate with a budget of less than 75,000,000 Rwf.

0 pts

III. Financial Evaluation

The financial evaluation will be done based on the prices for the tender and the lowest responsive bidder in the financial evaluation will be awarded the tender. The marks obtained during the technical evaluation will not impact the financial evaluation.

To qualify for financial evaluation, bidders must meet the following criteria:

  • All mandatory administrative documents must be submitted without exception.
  • The bidder must achieve a minimum aggregate score of 80 out of 100 in the technical evaluation.
  • The bidder must attain a minimum score of 80% for each of the technical evaluation marks scoring sections: Equipment to be supplied and work experience.
  • Protected Financial proposal

Conditions of the release of the payment

Written acceptance of the goods supplied is based on full compliance with these RFQ requirements.

Deadline for submission of quotation

December 22, 2024

Documents to be submitted with the quotation
  • Copy of trading license
  • Copy of valid tax clearance certificate
  • VAT certificate
  • Copy of certified RSSB certificate
  • Manufacturer’s authorization with technical specifications of the proposed brand of portable water meter test kit, warranty, and delivery time.
  • 3 completion certificates for the supply of hydraulic equipment for water supply projects done in the last 5 years.
  • Financial offer
  • Bill of quantities showing the financial offer

 

Additional conditions:

  • All the equipment and accessories must be brand new,and therefore any item that shows any kind of defect, inherent either to production or piracy will be rejected.
  • The supplied items must be accompanied bytheir catalogues.
  • The offer that complies with all the specifications and requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
  • Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed. The unit price shall prevail, and the total price shall be corrected. If the offeror does not accept the final price based on the re-computation and correction of errors, its offer will be rejected.
  • After the quotation has been submitted and at any time during the validity of the quotation, no price variation shall be accepted whether it is due to escalation, inflation, fluctuation in exchange rates, or any other market factors.
  • Regardless of the outcome or the manner of conducting the selection process, Water For People through the Isoko y’Ubuzima project shall not be responsible for any costs associated with a contractor’s preparation and submission of the quotation nor be bound to accept any quotation, nor award a contract.
  • Joint Ventures are not allowed for this tender.

Bill of quantities for the supply of portable water testing meters

SUPPLY OF WATER METER TESTING EQUIPMENT

S/N

Description

Unit

Quantity

Unit price (Rwf)

Total price (Rwf)

I.1.1

Portable Water Meter Testing Kit

Nbr

10

I.1.2

Transportation

Nbr

1

I.1.3

Inspection

Nbr

10

I.1.4

documentation

Nbr

1

I.1.5

Duty and local charges

Nbr

10

 

Total for 10 portable water meter testing equipment

 

Technical specifications for portable water meter testing kit

The required portable water meter test kit is designed for field testing and verification of water meter accuracy, particularly for sizes ranging from 15mm to 25mm. Below are the technical specifications:

  • Flow Rate Range: 0.1 – 3.0 m³/h

Inspection Flow Rates:

  • High: 1.0 m³/h
  • Medium: 0.2 m³/h
  • Low: 0.1 m³/h
  • Repeatability Error: ±0.5%
  • Measurement Accuracy: High accuracy with calibration for field conditions

Display:

LCD, 8-digit direct readout

  • Minimum scale: 0.01 L
  • Maximum indication amount: 999,999.99 L

Momentary flow rate (L/min) and trip accumulation features

  • Maximum Pressure: 0.75 MPa
  • Water Temperature Range: 0°C to 30°C
  • Environmental Temperature Range: -10°C to 50°C
  • Weight: From 5-6kg (without accessories)

Additional Features:

  • Portable and resettable
  • Power supply: Self-powered with an internal, non-replaceable battery

Responses to this RFQ 

Interested contractors should submit their offers online at rwanda@waterforpeople.org by 22nd December 2024 with the subject “The supply of portable water meter test kits.”  

Done at Kigali, on December 02, 2024

Eugene Dusingizumuremyi

Country Director