The Urugo Women’s Opportunity Center (WOC)is a multi-purpose community center in the heart of Kayonza, which promotes the social and economic empowerment of women in Rwanda. The Center offers education and rights training, job-skills training, and economic and employment opportunities for women and the community at-large. With the goal of achieving self-sustainability, the Center also operates revenue-generating activities to finance its educational and training work, such as lodging facilities, restaurant and bar, coffee shop, handicraft gift shop, market stalls, food production unit, and rental of space for meetings and events. The Urugo-WOC is managed and operated by a Limited Liability Company (LLC) fully owned by Women for Women International.
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SUPPLY OF DAIRY PROCESSING EQUIPMENT AND TRAINING MATERIALS FOR
WOMEN for WOMEN INTERNATIONAL EMPOWERMENT CENTER LLC (WfWI Empowerment Center LLC)
Kayonza District, Eastern Province, Rwanda
______________________________________________________________________________
I. BACKGROUND
The (WfWI Empowerment Center LLC) is a multi-purpose community center in the heart of Kayonza, which promotes the social and economic empowerment of women in Rwanda. The Center offers education and rights training, job-skills training, and economic and employment opportunities for women and the community at-large. With the goal of achieving self-sustainability, the Center also operates revenue-generating activities to finance its educational and training work, such as lodging facilities, restaurant and bar, coffee shop, handicraft gift shop, market stalls, food production unit, and rental of space for meetings and events. (WfWI Empowerment Center LLC) is managed and operated by a Limited Liability Company (LLC) fully owned by Women for Women International.
II. OBJECTIVE
The objective of this tender is to identify and contract a competent supplier for the provision, delivery, and installation of dairy processing equipment and training materials in accordance with outlined technical specifications.
III. SCOPE OF WORK
The selected supplier will be expected to:
- Supply equipment and training materials as per the technical specifications
- Ensure delivery and installation at WfWI Empowerment Center LLC Kayonza
- Provide user manuals, training, and warranty documents
- Guarantee quality, certification, and safety standards
- Provide local after-sales service and technical support
IV. EQUIPMENT TOOLS AND MATERIALS WITH SPECIFICATIONS
|
S/N |
ITEMS |
DESCRIPTION/SPECIFICATIONS |
QUANTITY |
UNIT |
|
1 |
Resazurin test kit |
● Physical Form: Solid tablets ●Packaging: platics tin. Used for total bacterial laod testing in milk grading. |
1 |
Kit |
|
2 |
Butter churner |
Capacity: 15Kg, single or three phase electric motor driven, Material made in Stainless steel 304, Manhole for butter collection, DN50 butterfly valve in the bottom for water discharge. |
1 |
Pc |
|
3 |
Water bath |
Ambient temp.Volume capacity:8-15Litres,dimension:depth:185-225mm/Digital temp display/8-15LITRES capacity can be less 1.340,000Rwf by cost |
1 |
pc |
|
4 |
Cheese presser |
Material : stainless steel 304,• Type: Pneumatic pressing system ,• Capacity up to 8pcs of 1 & 2kg cheese mould (locally manufactured) |
1 |
machine |
|
5 |
Lab coat |
● Material: Cotton 100% , ● Structure : Open Fronted , ● Colour: White |
35 |
cloth |
|
6 |
LACTOMETER |
Testing range:15-40 of milk density |
4 |
pc |
|
7 |
ALCOHOL METER |
● Testing range: 10 to 100 , ● Manual |
2 |
Pc |
|
8 |
ALCOHOL Gun |
Material: Stainless steel , Sampling capacity:2ml |
2 |
Pc |
|
9 |
PH METER |
● Measuring range: from 0 to 14 , ● Temperature compensation: Automatic |
1 |
Pc |
|
10 |
THERMOMETERS |
● Temperature Range -10 °C to 200 °C , Spectral Response: 8 to 14 microns |
1 |
Pc |
|
11 |
SIEVE FOR MILK |
Nylon cloth: White colour |
2 |
m |
|
12 |
DOUBLE STAINLESS STEEL SINK |
With stand,2m by 70cm,with accessories |
1 |
Pc |
|
13 |
Test tubes |
● Volume: 10ml , ● Glass , Material: borosilicate, pkt wit 50pcs |
20 |
pc |
|
14 |
BIG BASINS |
● Material: plastic , ● Shape: round ,Capacity: 40L , ● Colour: any |
2 |
Pc |
|
15 |
CALIBRATED JUG |
● Material: Plastic , ● Graduation : from 0.1-2L , Transparent , ● Capacity : 2L |
2 |
Pc |
|
16 |
STAINLESS FUNNELS |
● Material: stainless-steel , ● Shape: conical , ● Height:30cm , Thickness: 80-120mm |
2 |
Pc |
|
17 |
STAINLESS STEEL DIPPERS |
● Material: Stainless steel304 , ● Capacity : up to 100ml , Stick Length: 0.5 to 1m |
1 |
Pc |
|
18 |
GRADUATED MEASURING CYLINDERS (250ML) |
● Material : Polypropylene , Graduation:10ml |
2 |
Pc |
|
19 |
Cheese Molds |
Material : Plastic food grade , Pore size:0.1mm , Capacity:0.5KG |
10 |
pieces |
|
20 |
Cheese cloth |
Material: Nylon , reusable ,Mesh size: <1mm |
5 |
Meter |
|
21 |
Curd Ladle(stainless) |
stainless steel |
2 |
pc |
|
22 |
GLOVES (Box of 100 Pcs) |
● Dimension :30cm , ● Material: nitrile , ● Colour: blue or white , ● Size: medium |
5 |
box |
|
23 |
HAIRNETS |
● Composition: non-woven polyester ● Appearance: solid white dyed , ● Size: standard, With elastic around the head |
2 |
box |
|
24 |
SCOTCH (CLOTH-LIKE) |
● Light packaging-use OPP Tape, or adhesive tape transparent, roll 54g |
5 |
Pc |
|
25 |
Rennet culture |
● Application : Cheese, powder-100g package |
1 |
packet |
|
26 |
Wax coating |
cheese coating, food grade |
5 |
kgs |
|
27 |
Vacuum-sealing bags |
Food grade, Material : plastic, Size: for 1kg , Eco friendly |
100 |
pc |
|
28 |
Annatto (yellow colour for cheese) |
● State: Liquid , ● Application: Cheese colouring |
2 |
kg |
|
29 |
Potassium nitrate |
Colour: White, Appearance : White Powder, Smell : None |
1 |
kg |
|
30 |
Lipase |
cheese making , made of crystal |
1 |
500gr |
|
31 |
Hydrochloric acid |
1 |
kg |
|
|
32 |
Salt |
Non-iodised salt |
10 |
kgs |
|
33 |
Ready made Ice cream Premix |
Ready made cream, different types of flavors ( Vanilla, Strawbery, chocolate, caramel, etc),1kg Pack |
3 |
pack |
|
34 |
ice cream cone |
Cripy food grade |
74 |
pieces |
|
35 |
White refined Sugar |
White, Refined |
10 |
kg |
|
36 |
Vanilla Flavour |
● Food grade ● state: Liquid or powdered , |
3 |
L |
|
37 |
Ice pack(For cooler box) |
For cooler box |
10 |
Sachets/Pastic |
|
38 |
Laser blade (with soletape holder) |
Soletape holder |
4 |
pcs |
|
39 |
Chocolate Flavor |
● Shall have the suitable characteristic flavour |
3 |
L |
|
40 |
Strawberry Flavor |
Appearance: Liquid and Limpid |
3 |
L |
|
41 |
TOTAL |
|||
|
42 |
Vanilla Flavor |
● Food grade ● State: Liquid or powdered |
5 |
L |
|
43 |
ANTIBIOTIC TEST KIT |
● Sample: Milk ● Delvotest , Standard Delvotest Ampoules ● Block heater. |
1 |
SACKETS |
|
44 |
BOTTLES 1 L (FERMENTED MILK) |
● Plastic ● Volume: 1 L |
33 |
Pc |
|
45 |
BOTTLES 250 ML (YOGHURT) |
Plastic, Volume:250 ml |
33 |
Pc |
|
46 |
BOTTLES 500 ML(YOGHURT) |
Plastic, Volume:500 ml |
33 |
Pc |
|
47 |
STABILIZER FOR YOGHURT |
● Modified starch ● Corn starch |
2 |
Kgs |
|
48 |
STABILIZER FOR FERMENTED MILK |
● Modified starch |
2 |
kgs |
|
49 |
COLOUR FOR STRAWBERRY |
● Food grade ● State: Liquid or powdered |
1 |
Litter |
|
50 |
Mesophilic culture |
Cheese culture : Feature: used in cheese fermentation |
2 |
sachet |
|
51 |
Thermophilic culture |
Cheese culture : Feature: used in cheese fermentation |
2 |
sachet |
|
52 |
alkaline phosphatase kit |
● Phosphatase tablet ● Deep strip ● Incubator ● Tube |
1 |
kit |
|
53 |
BRUSH FOR SAUCE PANS |
plastic brush |
1 |
Pc |
|
54 |
ALCOHOL (FOR TESTING MILK)/80% for Milk testing |
● Ethanol 96% alcohol ● At list 1year expiration period |
10 |
Litter |
- Delivery location: WfWI Empowerment Center LLC, Kayonza District
- Delivery timeline: Within 15 days after contract signing
- Supplier is responsible for transport, offloading, and installation
- WOC reserves the right to inspect goods upon delivery
VI. BIDDER RESPONSIBILITIES
- Provide a complete list of items with specifications and warranty
- Include certifications of origin and standards compliance
- Offer proof of experience in supplying similar equipment
- Ensure availability of local technical support
VII. REQUIRED DOCUMENTS
Administrative:
- Bid submission letter
- Valid RRA Tax Clearance Certificate
- Valid RDB License (equipment supply or related)
- RSSB clearance certificate
- At least 3 certificates of completion
Technical Proposal:
- List of offered equipment and their technical specifications
- Quality control and delivery plan
- Installation and after-sales support strategy
Financial Proposal:
- Detailed price list in Rwandan Francs (RWF)
- Prices inclusive of all taxes and installation
- Validity period of 90 days minimum.
VIII. EVALUATION CRITERIA
- Completeness of administrative documents
- Technical compliance with specifications
- Local service availability and warranty terms
- Cost competitiveness
Submission of bids to WfWI Empowerment Center LLC:
All proposals from interested bidders must be physically submitted to WfWI Empowerment Center LLC locaterd in Kayonza before December 3, 2025 to 5: pm (closing time) Kigali time prompt –
Failing to follow these instruction proposals will not be considered.
END –
