Background: IPA is a research and policy Non-Governmental Organization (NGO) that discovers and promotes effective solutions to global poverty problems. IPA designs, rigorously evaluates and refines these solutions and their applications together with researchers and local decision makers, ensuring evidence is used to improve the lives of the world’s poor. Since being founded in 2002, IPA has worked with over 400 leading academics to conduct over 500 evaluations in 51 countries.IPA Rwanda was established in 2013 and has multiple active projects spanning Education, Agriculture, Finance, and   Health. IPA   Rwanda   predominantly   implements   randomized evaluations in collaboration with the academics, the Government of Rwanda and other development NGOs to evaluate the impact of new development concepts to help inform future government policy and development projects.

Website: https://www.poverty-action.org

Introduction

Background: IPA is a research and policy Non-Governmental Organization (NGO) that discovers and promotes effective solutions to global poverty problems. IPA designs, rigorously evaluates and refines these solutions and their applications together with researchers and local decision makers, ensuring evidence is used to improve the lives of the world’s poor. Since being founded in 2002, IPA has worked with over 400 leading academics to conduct over 500 evaluations in 51 countries.

IPA Rwanda was established in 2013 and has multiple active projects spanning Education, Agriculture, Finance and Health. IPA Rwanda predominantly implements randomized evaluations in collaboration with the academics, the Government of Rwanda and other development NGOs to evaluate the impact of new development concepts to help inform future government policy and development projects.

Synopsis of the Request for Quotation

IPA Rwanda invites qualified offerors to submit proposals to supply and deliver office supplies in support of IPA office operations and program implementation.

RFQ No.

RFQ No. 002/10/21/2024/SUP

Issue Date

October 21, 2024

Title

office supplies tender

Issuing Office

Innovations for Poverty Action (IPA), Rwanda

Plot 1123, KK23/KK387, Kicukiro(IPA Rwanda office map),

www.poverty-action.org

Deadline for Receipt of Questions

October 25, 2024, at 5PM

Point of Contact for Questions

iparwandaprocurement@poverty-action.org

Deadline for Receipt of Quotes.

October 28th ,2024 at 5PM

Submission Address

RWA_proposals@poverty-action.org

Anticipated Award Type

A Blanket Purchase Agreement, IPA will pay an agreed fixed price on the items requested.

Issuance of this RFQ in no way obligates IPA to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote.

Basis for Award

An award will be given to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to IPA considering price or/and other factors included in the RFQ. To be considered for award, bidders must meet the requirements identified in Section 4, “Determination of Responsibility”. No discussions or negotiations are permitted with bidders, and therefore bidders shall submit their best and final price.

Request for Quotation

General Instructions to Bidders

Quotes must be received by October 28th ,2024 at 5PM. Late offers will be rejected except under extraordinary circumstances at IPA’s discretion.

Questions Regarding the RFQ

Each Bidder is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted in writing to the Issuing Office no later than the date specified above. All questions received will be compiled and answered in writing and distributed to all interested Bidders.

Deliverables and timeline
  1. The offeror will be contract for a period on one year with the possibility of extension based on the performance

Determination of Responsibility

IPA will not enter into any type of agreement with a vendor prior to ensuring the service provider responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration:

Request for Quotations:

  1. Quotations for the engagement must be addressed to the to RWA_proposals@poverty-action.org no later than 05h00 PM Rwanda time on October 28th ,2024. Late submissions will not be considered.
  2. Firms must submit a fixed price (TTI) for items and Deliverables in Rwandan Francs only valid for one year
  3. Firms must submit a competency statement to demonstrate their ability to complete the work, similar past engagements and a minimum of three (3) references.
  4. Firms must include full administrative details of their company including:
    1. Full address of the company indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, Telephone, Post office box and Bank account details
    2. Company profile
    3. Copy of Trade License
    4. Original or certified copy of affidavit of no debt by RRA still valid
    5. Original or certified copy of affidavit of no debt by the Rwanda Social Security Board still valid
    6. VAT Certificate
    7. Valid CIT-CORP. INCOME TAX
    8. Past performance (3) certificate from government institutions or other known institutions (preferably international NGO)
  5. All quotations must be submitted in English

Compliance with Terms and Conditions

Bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment 2: Terms and Conditions.

Procurement Ethics

By submitting an RFQ, Bidders certify that they have not/will not attempt to bribe or make any payments to IPA employees in return for preference, nor have any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such practice constitutes an unethical, illegal, and corrupt practice and either the Bidders or the IPA staff may report violations to the Toll-Free Ethics and Compliance Anonymous Hotline at +1 844 837 5445.

We, the undersigned, provide the attached quote in accordance RFQ # _______ dated _________Our attached quote is for the total price of _____________________ (figure and in words)

I certify a validity period of 360 days for the prices provided in the attached Price Schedule/Bill of Quantities. Our quote shall be binding upon us subject to the modifications.

We understand that IPA is not bound to accept any quotes it receives.

Authorized Signature:

Name and Title of Signatory:

Name of Firm:

Address:

Telephone:

Email:

Company Seal/Stamp:

Attachment 1: Price schedule template

S/N

Item Name

Specification

Frequence of request

QTY

Unity price in number

Total price with VAT

1

Hand wash soap 500 ml

 Vena with orange

High frequency

2

Insecticide

 Bygones

Medium frequency

3

Liquid soap 5l

 Supa Multipurpose perfume

High frequency

4

Soap

 tempo

Low frequency

5

Tea Bag

Box of 50 enveloped tea bags

High frequency

6

Rwanda mountain tea

 500grs

High frequency

7

Thé du Rwanda 250g

 From SORWATHE

High frequency

8

Coffee 500 g

 Malaba

High frequency

9

Window cleaner

 Shinex 650ml

Low frequence

10

Air-flesh 300ml

 Tropical

High frequency

11

Toilet paper

 Supa

High frequency

12

Toilet cleaner

 Dinpic 800ml

High frequency

13

Vim

 500g

Medium frequency

14

Foam clean

 650ml

Medium frequency

15

Towel for the toilet cleaning

Paquet of 6 pieces

Low Frequency

16

Torchon

Medium Frequency

17

Towel for the kitchen

Medium Frequency

18

Brown Sugar

 sack of 25kg

Medium frequency

19

Water 500ml

 Inyange box of 24 bottles

Medium frequency

20

Rateaux

Low Frequency

21

Sacks for rubbish collection

 made of rubber

Low Frequency

22

Thermos flask

 3lts Stainless Steel

Low Frequency

23

Kettle

 3lts Stainless Steel

Low Frequency

24

Coffee maker

 Classic Stainless Steel

Low Frequency

25

Empty Gaz cylinder

12KG

Low Frequency

26

Refilling Gas

 12Kgs

High Frequency

27

Teacups

Medium Frequency

28

Water Glasses

Medium Frequency

29

Casserole (5L)

 With minimum carrying capacity of 5L

Low frequency

30

Teaspoons

Low Frequency

31

Sponge

High Frequency

32

Mop

Low Frequency

33

Broom

 KIAKA

Low Frequency

34

Machete

Low Frequency

35

Couper a Couper

Low Frequency

36

Secateurs

Low Frequency

37

Dustbin

Medium

Low Frequency

38

Dinner set

 with minimum of 12 arcopal plates

Low Frequency

39

Hand sanitizer 500ml

500ml with gel

High Frequency

40

Inyange

bottles 20 liters without tap

Low Frequency

41

Refilling inyange water bottle

20 liters without tap

High Frequency

42

Sugar container

 With carrying capacity 300g

Low Frequency

43

Tablet Chargers

Samsung Original

Medium frequency

44

 Face masks

Surgical (Black or Bleu)

Low Frequency

45

Power banks

with capacity of 2000 MA

Low Frequency

46

Boots

Low Frequency

47

Raincoats

Low Frequency

48

Umbrellas

Low Frequency

49

light bulb

12W (220V) and above

Medium Frequency

50

Travel coffee mugs

500-1000ML

Low Frequency

51

water bottle

700-1000ML

Low Frequency

52

Inyange Milk

Packet of 12 pieces of 500ML

High Frequency

53

Welcome mat

Low Frequency

54

Toilet Balls (Imbuma)

Paquet

High Frequency

55

Tile cleaning brush

Piece

High Frequency

56

Tile cleaner

Piece

High Frequency

57

Air flesher

Pledge

High Frequency

Attachment 2: Terms and Conditions

  1. The Request for Quotes is not and shall not be considered an offer by IPA.
  2. All responses must be received on or before the date and time indicated on the RFQ. All late responses will be rejected.
  3. All unresponsive quotes will be rejected.
  4. All quotes will be considered binding offers. Prices quoted must be valid for the entire period provided by respondents.
  5. All procurement will be subject to IPA contractual terms and conditions and contingent on the availability of donor funding.
  6. IPA reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting quotations for such rejection or cancellation of the procurement.
  7. IPA reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
  8. All information provided by IPA in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. IPA is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
  9. IPA reserves the right to require any bidder to enter into a non-disclosure agreement.
  10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by the bidder or any third party, in connection with the Response.
  11. All Responses and supporting documentation shall become the property of IPA, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.
  12. Willing to sign Terrorist Financing Screening Consent Form

Done at Kigali on October 21, 2024

IPA Rwanda

 

Attachment

 

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