The Radisson Blu Hotel & Convention Center, Kigali places guests only 5 kilometers from the bustling city center and Kigali International Airport. The hotel is located in an office park, which includes an impressive convention center. Several government buildings, including the Ministry of Justice and the Parliament, are within easy reach. Choose from 292 rooms and suites with amenities like Free high-speed, wireless Internet and sumptuous furnishings. A variety of restaurants are located on site, in addition to a convenient pool bar and a cosy café. Take a cool dip in the outdoor pool, and be sure to head to the wellness area to relax in the sauna. The impressive meeting facilities include an arena that spans more than 1,200 square meters. Event planners can also utilize the stylish foyer area, a conference room that’s divisible into 7 smaller spaces and 10 meeting rooms that range in size from 40 to 90 square meters.
Website: https://www.radissonblu.com
INVITATION FOR TENDER
PROCURING ENTITY: RADISSON HOTEL & KIGALI CONVENTION CENTER LTD
INVITATION DATE: 11th March 2025
TENDER NO:RHKCC/003/2025
TENDER NAME: PROVISION OF LANDSCAPING AND GARDEING MAINTENANCE SERVICES TO KCC PREMISES
DEADLINE FOR SUBMISSION: 17th March 2025
PERIOD OF SERVICES: FRAMEWORK CONTRACT
Radisson Blu & Kigali Convention Center Ltd (KCC) wishes to invite all interested and qualified bidders to submit their best proposals for PROVISION OF LANDSCAPING AND GARDENING MAINTENANCE SERVICES TO KCC PREMISES according to the Scope of Work (SoW) detailed below.
BACKGROUND
The Radisson Blu Hotel & Convention Center in Kigali is just 5 kilometers from the bustling city center and Kigali International Airport (KGL). Our contemporary hotel is situated in an office park with Kigali Convention Center. Our Kigali hotel’s 291 rooms and suites offer private balconies and free high-speed Wi-Fi. 2 on-site restaurants, including one with all-day dining, serve up continental and Rwandan favorites as well as the Super Breakfast Buffet. For a light bite or a relaxing nightcap, visit the Lounge Bar. The hotel also offers fitness center and outdoor swimming pool and 650 parking bays.
The Kigali Convention Centre (KCC) is adjacent to the Radisson Blu Hotel & Convention Centre. KCC has a net floor area of 32,200 square meters, and the building contains facilities for business, leisure and events. Our meeting rooms are fully equipped with the latest technology and AV equipment for a successful event. There is a total of 18 versatile meeting spaces, including a state-of-the-art auditorium that can hold up to 2,600 guests for weddings or professional business meetings.
SCOPE OF WORK
General
This landscaping and gardening maintenance service specification below will provide a guide as to what may be expected as a minimum service requirement for the services to be provided. The specification of services required, among other things, are general maintenance of lawn, trees and hedges. These include weeding, trimming and pruning of grass by mowing with grass cutting machines top dressing, using of manure, spraying of pesticides and insecticides and planting of dod grass where dead. For more detailed information on the specifications, it is recommended that bidders refer to the detail specifications below.
Scope of Work
The area involved consists of approximately 60,000 square meters or 6 hectares of combined paved and grassed areas within and around the KCC premises.
The successful Contractor must at all times provide the following garden tools:
- Hedge and lawn edge trimmers,
- Wheel barrows and shears,
- Spades & hoes and other work tools
- Water hoses and garden sprinklers
- Sprayers for pesticides and insecticides
- Gloves and uniforms for workers
- Spray cans -5litres
- Brooms and other cleaning equipment
|
No. |
Activity |
Frequency |
|
1. |
The Contractor must constantly monitor for pests throughout the grounds and apply spray insecticides/pesticides to bar pests and diseases within the premises. |
Daily, weekly and monthly |
|
2. |
Watering Flowers, garden watering and creation of a beautiful garden |
Daily, weekly and monthly |
|
3. |
Mowing established lawn and trimming hedges and grass regularly |
Daily |
|
4. |
Maintaining gardens of Kigali Convention Centre Ltd complex (Maintenance of manicured garden, trimming and slashing of grass, planting of trees, flowers and providing composed manure for flowers. Always use a grass cutting machine and other appropriate machines. |
Daily |
|
5. |
Protecting existing trees, plants and flowers by pruning (trimming and carting away of unwanted and dead parts of the plants). |
Daily |
|
6. |
Excavating and/or levelling the soil where necessary and planting grass as required. |
Quarterly |
|
7. |
The Contractor shall be responsible for the removal of the day-to-day rubbish accumulated during the maintenance process to the designated areas. No stockpiles of leaves and waste are to be left overnight. |
Daily |
|
8. |
Weeding and maintenance of flower beds to ensure that they are clean and beautiful. |
Daily |
|
9. |
All paved walkway areas and slabs are to be kept clean and free of weeds. The Contractor should report any broken and dislodged slabs. |
Daily |
|
13 |
All the equipment needed to execute the works are given to the contractor who has to keep them in good condition. |
Daily |
|
14 |
The contractor has to ensure grooming of his staff as required by Radisson Blu Hotel. |
Daily |
|
Report |
The Contractor is expected to provide KCC with a comprehensive report from time to time on status of the services. |
Bid’ Requirements:
All bids must comply with the below requirements:
- Must meet the required Terms and Conditions for the tender/bid.
- Payment terms: 30 days from invoices reception
Bidding Instructions
- Contact details: requests for clarification and bids must be submitted in writing only to: firmin.nshuti@radissonblu.com
- Language: only bids submitted in English will be accepted
- Currency: All bids must be in RWF
- Bid Validity: 120 days
- Deadlines (submissions received after these dates will not be considered):
- Final bids must be submitted before 10:30 AM on 17th March 2025
- Awarding of contract: The most competitive bids will be shortlisted, and the respective suppliers will be invited to defend their proposals. Unsuccessful bidders will be informed of the outcome
Bid documents
Your bid must include the following documents:
- Company Certificate of Incorporation or Chamber of Commerce registration
- Valid tax certificate from relevant local authority (not older than 6 months from the submission of this tender) demonstrating you comply with your tax obligations
- Valid Social Security certificate (RSSB)
- Valid Certificate of non-bankruptcy delivered by RDB
- Valid RURA License
- List of all major clients
- Staffing capability and number of staff to be deployed (min 26 including 2 supervisors)
- List of owned equipment/Machines,
- The financial offer which indicates the detailed price structure is required.
- At least three (3) references of similar service provision (Provision of Landscaping and Gardening Maintenance Services) in the past 5 years. This should be proven by good performance certificates.
Please note the bid documents must be in PDF format, signed & stamped and should not exceed 15 mb in size to avoid rejection by our email server. If the size of the documents exceeds 15 mb can be submitted physically to Radisson Hotel & KCC reception.
Price Schedule A –
|
SN |
Description |
Quantity |
Unit price/Month |
|
1 |
PROVISION OF LANDSCAPING AND GARDENING MAINTENANCE SERVICES |
1 |
|
|
2 |
VAT 18% |
||
|
TOTAL Price VAT Incl. (Rwf) |
|||
Bid Evaluation Criteria
Bids will be evaluated as follows:
|
Technical Specifications |
The bidder demonstrates the ability to meet the requirements |
Pass/Fail |
|
Price |
The price offered by the bidder is competitive versus the other offers |
Competitive/Non- competitive |
|
Payment terms |
The bidder offers payment terms of at least 30 days or more. Offers with payment terms of 45 days or more will be favored. |
Competitive/Non- competitive |
|
Supporting documents |
The bidder has provided the correct supporting documents |
Pass/Fail |
Terms and Conditions
- Bids should be valid for at least 120 days from the final submission
- All bids will be treated strictly
- All suppliers are expected to adhere to the Radisson Blu & KCC ltd Supplier Code of Conduct
- The tender award is non-exclusive. Radisson Blu & KCC Ltd reserves the right to award service agreement to multiple
- Radisson Blu & KCC Ltd reserves the right to cancel the
- Radisson Blu & KCC Ltd is not liable to disclose an explanation related to the outcome of the
- Radisson Blu & KCC Ltd reserves the right to ask suppliers of proof of financial capabilities
Detailed technical evaluation:
Specific experience of Service Provider (20 marks)
- Experience in provision of landscaping and gardening services (10 marks)
- Proof of evidence of having undertaken similar contract in the last 3 years (at least two letters of recommendation confirming landscaping and gardening services) (10 marks).
Methodology of the Firm (35 marks)
- Adequacy of methodology to assignment (10 marks)
- Work plan/schedule (5 marks)
- Plans of disposing of unwanted/unusable materials out of the premises (5 marks)
- Staffing capability and proposed number of staff to be deployed at each site (10 marks).
- Provide detailed proposed maintenance operation/management schedule including type of manure and spraying of insecticides/pesticides to be applied (5 marks).
Qualifications and competencies of key technical staff (CVs and copies of diplomas) minimum required are Manager and at least three Supervisors (15 marks).
- Manager (5 marks)
- Minimum two supervisors (10 marks)
List the type of insecticides/pesticides, materials and equipment to be used (20 marks)
Financial Offer (10 marks)
The minimum technical score required to pass/qualify for the financial evaluation is 70%.
Done, On 11th March 2025
At Radisson Blu & Kigali Convention Ltd,
Approved by:
Complex General Manager
ROB KUCERA
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