The Urugo Women’s Opportunity Center (WOC)is a multi-purpose community center in the heart of Kayonza, which promotes the social and economic empowerment of women in Rwanda. The Center offers education and rights training, job-skills training, and economic and employment opportunities for women and the community at-large. With the goal of achieving self-sustainability, the Center also operates revenue-generating activities to finance its educational and training work, such as lodging facilities, restaurant and bar, coffee shop, handicraft gift shop, market stalls, food production unit, and rental of space for meetings and events. The Urugo-WOC is managed and operated by a Limited Liability Company (LLC) fully owned by Women for Women International.
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TERMS OF REFERENCE FOR THE CONSYTRUCTION OF A TEMPORARY WORKING SPACE FOR THE KITCHEN, SUPPLY AND INSTALLATION OF A TENDER FOR THE LODGES AND RESTAURANT VERANDA REFURBISHMENT.
1. Background
URUGO WOC intends to engage a qualified and experienced contractor to undertake the construction of a temporary working space for the kitchen, supply and installation of a tent for the lodges, and refurbishment of the restaurant veranda. The works are intended to ensure continuity of operations, improve service delivery, and enhance the overall functionality and appearance of the facilities.
2. Objective of the Assignment
The objective of this assignment is to:
- Construct a temporary and functional working space for the kitchen
- Supply and install a suitable tent for the lodges
- Refurbish the restaurant veranda to meet required operational and aesthetic standards
All works must be completed in a professional, timely, and compliant manner.
3. Scope of Work
The contractor shall be responsible for, but not limited to, the following tasks:
3.1 Construction of Temporary Kitchen Working Space
- Site preparation and layout
- Construction of a temporary yet safe and durable kitchen working space
- Installation of necessary structural elements (flooring, partitions, roofing if applicable)
- Ensuring safety, hygiene, and functionality standards are met
3.2 Supply and Installation of Tent for Lodges
- Supply of a high-quality, weather-resistant tent suitable for lodge use
- Transportation to the site
- Proper installation and anchoring of the tent
- Ensuring structural stability and user safety
3.3 Restaurant Veranda Refurbishment
- Assessment of the existing veranda condition
- Refurbishment works including repairs, finishing, and improvements
- Enhancement of durability, appearance, and usability
- Cleaning and handover of the refurbished veranda
4. Work Plan and Methodology
Bidders must submit a detailed work plan that clearly outlines:
- Understanding of the assignment
- Proposed methodology for each component of the scope of work
- Activity schedule and timelines
- Human resources and equipment to be deployed
- Quality assurance and safety measures
- Risk identification and mitigation measures
The work plan should demonstrate the bidder’s ability to complete the assignment efficiently within the required timeframe.
5. Duration and Deadline
- The proposed work schedule must align with the bidder’s submitted work plan.
- Submission deadline for applications and proposals: December 22, 2025.
6. Eligibility and Mandatory Requirements
Interested bidders must meet the following mandatory requirements:
- Valid RRA Clearance Certificate
- Valid RSSB Certificate
- Valid RDB Certificate
- Two (2) recommendations or certificates of good performance from previous similar assignments
Failure to submit any of the above documents will result in disqualification.
7. Submission Requirements
Applicants must submit:
- Technical proposal including methodology and detailed work plan
- Copies of all mandatory certificates
- Company profile and relevant experience
- Recommendations of good accomplishment
Submission method:
- Physical submission only
- Two (2) hard copies of the complete application
Submission address:
URUGO WOC(Physical submission to the URUGO WOC office)
8. Financial Conditions
- No advance payment shall be made.
- Payment terms will be defined in the contract and shall be based on satisfactory completion and approval of works.
9. Evaluation Criteria
Proposals will be evaluated based on:
- Compliance with mandatory requirements
- Technical approach and quality of the work plan
- Relevant experience and past performance
- Capacity to deliver within the proposed timeline
10. General Conditions
- URUGO WOC reserves the right to accept or reject any application without obligation to provide justification.
- Any false information provided will lead to immediate disqualification.
N.B: 1.
URUGO WOC allow the bidders to visit the site.
Details of the ToR
| PROJECT TITLE: URUGO WOMEN’S OPPORTUNITY CENTER | ||||
| LOCATION: KAYONZA | ||||
| Bill of quantities for the Construction of a temporary working space for the Kitchen, Supply and installation of the tent for the lodges and Restaurant Veranda refurbishment | ||||
| Sn | Description | Unit | Quantities | |
| A | Construction of the temporary working space for the kitchen | |||
| Scope of the work: • Construction of a temporary kitchen workspace (gross floor area: 3m x 7m). • Foundation built with stone masonry. • Flooring in 100mm concrete laid over a 100mm hardcore base. • Superstructure composed of metallic framing. • Roofing made of metallic structure with BG 28 autoportant iron sheets. • Finishing works include painting and installation of a bamboo fence. • Interior fitted with metallic shelving units |
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| 1 | Site leveling up to required depth in mix soils, shoring, transportation and dump within the selected area as per drawing, specification and direction of Engineer | m3 | 3.0 | |
| 2 | Earthwork in back filling with filling materials which should be unfertile soil from nearby area including machinery compaction in 150 mm layers with sprinkling water required to obtain 90% density as per specification and instruction by Engineer. | m3 | 8.0 | |
| 3 | E/W in excavation manually up to required depth in mix soils in foundation in trenches, shoring, dewatering, transportation and dump of the within the 10 m distance as per drawing, specification and direction of Engineer | m3 | 10 | |
| 4 | Plain cement concrete (PCC) in 1:3:6 (1cement: 2coarse sand: 4aggregate) ratio for trenches and foundation top screed with approved quality of cement and sand and crushed stone aggregate including mixing, laying, curing etc. all complete in approval of site engineer. | m3 | 1 | |
| 5 | Stone Work: Random Rubble masonry work in foundation & superstructure up to 5m in 1:4 cement mortar including supply of block & bond stone & transportation of 30 meters, as per drawing, specification and direction of Engineer. | m3 | 12 | |
| 6 | Concrete (PCC) in 1:3:6 (1cement: 2coarse sand: 4aggregate) ratio for the floor with approved quality of cement and sand and crushed stone aggregate including mixing, laying, curing etc all complete in approval of site engineer. | m3 | 4 | |
| 7 | Metallic structure done with vertical tubes 80x40mm, horizontal tube 40x40mm; roof structure with roof cover iron sheet BG28, gutter and down pipes and shelves done in metallic tubes | LS | 1 | |
| 8 | Excavation of the new 6 meters pit filled with hardcore and covered by a RC cover with ventilation pipe to receive waters from the dishwashing area and storm waters | LS | 1 | |
| 9 | Supply and installation of bamboos around the temporary working space | LS | 1 | |
| 10 | Electrical installation for 2 lights, 1 socket and 1 switch | LS | 1 | |
| B | ||||
| 1 | Supply and installation of the tarpaulin tents for the lodges including cables to fix the tarpaulin tents. The quality of the tarpaulin must be the same as the existing. The supplied tarpaulin tents will be fixed over the existing | Sqm | 528.0 | |
| 2 | Silicones to be fixed around the tent’s rooms | LS | 1.0 | |
| C | ||||
| 1 | Refurbishment of the restaurant veranda by replacing the old grass (Top part only), Replace top concrete cover and refixing the not well-fixed wood’s structure. | LS | 1 | |
| 2 | Supply and apply the required paint on the timber structures same color as metallic structure for the restaurant. | LS | 1 | |
| 3 | Supply and installation of the lights inside the veranda | LS | 1 | |
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