Polaris School is an International Baccalaureate (IB) school. It evolved from the academic transformation of the Belgian School of Kigali, which had existed since 1965. It educates children from kindergarten through the final year of secondary school (DP2) in a unique multicultural environment. Our diplomas open doors to universities worldwide. Our school focuses on the student’s personal growth and development of independence. Here, the student is at the heart of learning and is expected to take an active role in their own intellectual journey.
Website: http://www.ebk-rw.com/
Public call for tenders
“Catering services”
CLIENT: ” POLARIS SCHOOL “
BP 268,
Kigali
4KG 784
District: Gasabo
Sector: Gisozi
Cell: Ruhango
Village: Ntora
1. TYPE OF SUPPLIER
Restaurant, hotel, company or other organization working in the food service industry.
2. AWARD CRITERIA
Most economically advantageous offer, experience in the field and quality of services.
3. SUBJECT OF THE CONTRACT
Provision of meals for kindergarten, primary, and secondary school students as well as staff (400 students expected for 2026-2027 and an average of 40 staff members),
The caterer will provide their services independently and will submit menus around the 20th of the month for the following month for review by management and logistics. The school will implement an ordering system.
4. DATES
Restaurant service begins August 31, 2026
Site visit date: August 10, 2026, from 2:00 PM to 3:00 PM
Deadline for receipt of bids: August 14, 2026 at 12:00 PM
Send your request for specifications to: [email protected]
Email submission template:
[email protected] , [email protected]
5. MEAL COMPOSITION :
The menu proposals will be drawn up by the restaurant owner and communicated directly to the parents; an overview of the menu presented in the offer, at a price according to the restaurant owner’s capacity, will be one of the selection conditions.
Menu model: Varies depending on the service provider, based on a daily forecast of “beef, fish, vegetarian, chicken” from Monday to Friday.
6. METHOD OF MEAL DELIVERY :
Meals for students are served in meal trays or at the convenience of the caterer according to the schedule provided by the SCHOOL for class meal times.
7. CLEANING :
The RESTAURATEUR will be responsible for:
- Clean and store the individual, reusable and airtight boxes, which were previously collected from the kindergarten classrooms;
- Wash all cutlery, plates, trays, lids and kitchen equipment used during service;
- Normal cleaning of the kitchen and kitchen equipment.
- Quarterly fumigation (during quarterly holidays) of the kitchen according to the required kitchen standards for restaurants
8. PROVISION OF PREMISES AND EQUIPMENT
- The School provides the restaurant owner with the premises and kitchen equipment, which will be rented for a sum of 1,500,000 FRW per month.
- Electricity, equipment repair, water and building insurance are the responsibility of the school.
- The restaurant owner is responsible for the cost of the gas.
9. COMPOSITION OF THE OFFER
- Menu details with prices
- Certificate of satisfactory completion
- Authorization/license to operate in the restaurant industry
- List of similar services already provided (canteens, schools, businesses, hospitals…)
- Certificate or proof of food hygiene training for staff
- List of key staff + CV or experience (head chef, assistants…)
- Civil liability insurance
- Develop and implement a detailed student awareness plan covering: food, waste management, and educational cooking workshops.
a. The evaluation will be carried out according to the following criteria:
| 50% | The organization of the kitchen | 10% | The standard menu |
| 10% | Adherence to the cold chain and the choice of suppliers | ||
| 30% | Compliance with hygiene standards | ||
| 20% | The cost of meals | ||
| 30% | The experience | 20% | Experience in the field of “Hotel Operations” |
| 10% | Similar experience in a community setting | ||
For the Polaris School
