At Fika, we envision a world where poverty caused by rural isolation no longer exists. Together with government, community, private sector, and impact-driven partners, we facilitate safe, reliable access through infrastructure solutions and have built more than 790 trail bridges, serving over 5.1 million community members throughout the world.

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REQUEST FOR QUOTATION (RFQ) 

Reference No: RFQ/BRIDGE/DIFFERENT LOTS /2026/006 

Subject: SUPPLY OF CONSTRUCTION MATERIALS, TOOLS, AND RENTING MACHINERIES & POWER TOOLS, UNDER ONE (1) YEAR FRAMEWORK AGREEMENT

Dear Vendor,

Fika (Formerly Bridges to Prosperity) invites all qualified and eligible interested companies to Express their Interest in the supply of various items and services needed by Fika Rwanda (Formerly Bridges to Prosperity).

1. Purpose of the RFQ 

The purpose of this Request for Quotation (RFQ) is to solicit quotations from qualified Suppliers for different lots as mentioned here below.

As a result of this RFQ, Fika (Formerly Bridges to Prosperity) anticipates awarding a framework agreement to one or more suppliers to establish fixed pricing for over a period of twelve (12) months which can be extended upon satisfaction and agreement by both parties.

Under the resulting contract, Fika (Formerly Bridges to Prosperity) may issue Purchase Orders on an as-needed basis for supplying materials on any lot a supplier awarded. The estimated quantities provided in this RFQ are for tendering process purposes only and do not constitute a commitment by Fika (Formerly Bridges to Prosperity) to procure any minimum volume of services.

Fika (formerly Bridges to Prosperity) has scheduled a site visit to the Fika warehouse located at kicukiro-bralirwa road in PTS’s warehouse facilities, to present samples of the materials and tools required under this procurement.

The site visit is mandatory for all interested suppliers, as it will provide an opportunity to understand the required technical specifications, materials, and tools.

A document containing the B2P/Fika materials specifications can be obtained upon request on [email protected] . The specifications will also be available at the Fika warehouse during the site visit.

Site Visit Details: 

Date: Working days from 21st to 27th August 2026, Time: 10:00 AM-3:00 PM, Location: Fika Warehouse, Ziniya, on the PTS premises, near BRALIRWA

All interested suppliers are encouraged to attend and familiarize themselves with the required materials and specifications.

2. Basis of Award 

The tender will be awarded to the responsive bidder whose quotation:

  • Complies with all requirements of this RFQ;
  • Meets or exceeds the minimum technical specifications;
  • Demonstrates the required experience and capacity; and
  • The award shall be made on a Quality and Cost-Based Selection (QCBS) basis. Fika (Formerly Bridges to Prosperity) reserves the right to:
  • Request clarifications from any bidder;
  • conduct negotiations prior to award;
  • Make a partial award;
  • Split the award among multiple service providers;
  • Reject any or all quotations received without assigning any reason;
  • Cancel this RFQ at any stage without obligation to award a contract.

Issuance of this RFQ does not oblige Fika (Formerly Bridges to Prosperity) to award a contract or reimburse any costs incurred in the preparation of quotations.

3. Scope of Services 

The Interested bidders/suppliers may apply for one or multiple lots according to his/her business; however, each lot shall be submitted separately. The award shall be made based on the lots for which the bidder has successfully met the required criteria

The various tenders/ Lots are the following: 

Tender 1.Supply of Re-bars (different size)

Tender 2. Supply of Bolts and wire ropes and Clips (from 10mm to 16mmdiameter)

Tender 3.Supply of Small tools, PPE and hygiene materials

Tender 4.Supply of Flexible pipes, fences and Other miscellaneous items

Tender 5.Supply of Steel (UPN, Steel plates and angles)

Tender 6: Supply of Kitchen / house materials

Tender 7: Power tools rental

Tender 8: Machineries rental

4. Contract Duration 

The framework agreement shall be valid for one (1) year from the date of contract signature and may be renewed subject to satisfactory performance and mutual agreement.

5. Pricing Requirements 

Bidders are requested to provide quotations on their company letterhead or complete, sign and stamp the pricing schedule provided in Annex 1.

Quoted prices shall:

  • Remain fixed for the duration of the contract;
  • Include all applicable costs and charges;
  • Clearly indicate VAT and any other applicable taxes.

6. Mandatory Requirements 

Interested bidders shall submit the following documents:

  • Letter of expression of interest (Indicate the name of tender/ tender LOT)
  • Signed Price quotation.
  • Company profile.
  • VAT certificate
  • Bank account details.
  • RDB Registration Certificate.
  • Valid RRA Tax Clearance Certificate.
  • At least two (2) references for similar services executed within the last three years. Proven by good completion certificate or signed contracts
  • Fika (Formerly Bridges to Prosperity) warehouse Visit certificate (materials samples visit)

7. Payment Terms 

Payment shall be made after satisfactory completion of the service and upon submission of Invoice;

  • EBM Invoice; signed PO and Delivery note
  • Any supporting documentation requested by Bridges to prosperity.

Payments shall be processed in accordance with Bridge’s standard payment procedures.

8. Evaluation Criteria 

Quotations will be evaluated based on:

  • Compliance with mandatory requirements (administrative compliance);
  • Relevant experience and references;
  • Price competitiveness.

9. Ethical Conduct 

Fika (Formerly Bridges to Prosperity) maintains a zero-tolerance policy regarding fraud, corruption, collusion, bribery, and any unethical business practice.

Any bidder found engaging in such conduct shall be disqualified and may be barred from future procurement opportunities.

10.Contract Termination 

Fika (Formerly Bridges to Prosperity) reserves the right to terminate the resulting contract in whole or in part for unsatisfactory performance, failure to meet contractual obligations, misconduct, fraud, or breach of contract terms.

11.Requests for Clarification 

Any requests for clarification regarding this RFQ should be submitted before the quotation submission deadline through: Email: [email protected]

Submission of Quotations 

Interested bidders should submit their sealed envelopes containing their quotations and supporting documents to Fika head office (Kibagabaga at KG 360 st) at front desk:

Date and time of Submission: 31 August 2026 at 2h00 PM 

Late submissions Shall not be considered.

We look forward to receiving your quotation.

Kind regards,

Julius Kalinda

Procurement and Logistics Manager

ANNEXES

Lot 1: rebars
No.  Items  Unit  quantit y unit price/VA inclusive total price/VAT inclusive Place of delivery
STEELRWA Kigali
1 10mm (#3) Reinforcement Bars (fy 500) 12m bars 67
2 12mm (#4) Reinforcement Bars (fy 500) 12m bars 46
3 16mm (#5) Reinforcement Bars (fy 500) 12m bars 112
4 20mm (#6) Reinforcement Bars (fy 500) 12m bars 10
IMANA STEEL
1 10mm (#3) Reinforcement Bars (fy 500) 12m bars 67
2 12mm (#4) Reinforcement Bars (fy 500) 12m bars 46
3 16mm (#5) Reinforcement Bars (fy 500) 12m bars 112
4 20mm (#6) Reinforcement Bars (fy 500) 12m bars 10
GRAND TOTAL (VAT INCLUSIVE)
Lot 2: Bolts and Wire rope and clips
No.  Items  Unit  quantit y Unit price/VA inclusive total price/VAT inclusive Place of delivery
1 20mm Ø 50mm long Bolt (8.8) Pc 38 ZINIYA Fika Warehous e
2 20mm Ø 80mm long Bolt (8.8 Pc 34
3 16mm Ø 150mm long Bolt (8.8) Pc 9
4 M16 Nut Pc 9
5 M20 Nut Pc 72
6 16mm Ø Washers Pc 18
7 20mm Ø Washers Pc 144
8 10mm Ø Threaded Rod 2m Lengt h 38
9 10mm Ø 80mm long Bolt (8.8) Pc 735
10 M10 Nut Pc 158
11 10mm Ø Washers Pc 158
12 10mm Wire Rope m 840
13 10mm Wire Rope Clips Pc 720
14 12mm Wire Rope m 100
15 12mm Wire Rope Clips pc 387
16 14mm Wire Rope 0.5″ m 300
17 14mm Wire Rope Clips 0.5″ Pc 187
18 Lag screw (10*80mm) Pc 24
19 Lag screw (8*75mm) Pc 42
20 Hexagonal Dark Nuts M10 pc 100
21 10mm Ø × 150 mm Long Bolts pc 100
22 Galvanized Bolts M10 × 120 Pc 100
GRAND TOTAL (VAT INCLUSIVE)
Lot 3: Small tools/equipment, PPEs and Hygienic Materials 
No.  Items  Unit  qua ntity unit price/VA inclusive total price/VA inclusive Place of deliver y
1 Jercans Pc 40 ZINIYA Fika WARE HOUS E
2 Wheelbarrow Pc 2
3 Shovel with Handle Pc 20
4 Hoe with Handle Pc 12
5 Pick Axe with Handle Pc 10
6 Breaker Bar (Digging Bar) Pc 2
7 Digging Wedge Pc 4
8 Carpenter’s Hammer Pc 4
9 3lb Hammer Pc 4
10 8lb Hammer Pc 2
11 18lb Hammer Pc 2
12 Carpenter Saw Pc 4
13 Hacksaw Pc 2
14 Hacksaw Blades Pc 16
15 Pliers Pc 0
16 Trowels Pc 6
17 Masonry Float Pc 0
18 Machete Pc 2
19 Markers Pc 10
20 20mm Hollow Pipe (Rebar Bender Pipe) Pc 2
21 Carpenter’s Square Pc 2
22 Building Square Pc 2
23 100m Tape measure Pc 1
24 5m Tape Measure Pc 4
25 7m Tape Measure Pc 1
26 Plumb bob – 1kg Pc 2
27 Spirit Level Pc 4
28 String Pc 15
29 Rope – 16mm m 100
30 Calipers Pc 1
31 Warning Tape- white and red Roll 6
32 Warning Tape -yellow and black Roll 1
33 Duct Tape Roll 2
34 Pincers Pc 8
35 Plastic Tarpaulin 5x6m She et 26
36 Paint (fast dry) 4kg 4
37 Paint (wether guard) 4kg 4
38 Brush – Painting Pc 4
39 Brush – Painting- small Pc 5
40 Brush – Metallic Pc 2
41 Brush – Roll Pc 6
42 Brush – Toilet Pc 5
43 Horse Pipe m 25
44 Nails 6cm Long Kg 15
45 Nails 8cm Long Kg 16
46 Nails 10cm Long Kg 20
47 Nails 12cm Long Kg 20
48 Nails 15cm Long Kg 7
49 Anti-Corrosive Paint Litre 4
50 Paint Thinner Litre 4
51 Axe with handle pc 1
52 Claw Bar pc 1
53 Three-square file (lime) pc 1
54 Jig for bending steel rod pc 1
55 Bending Bar (griffe) pc 1
56 whistle pc 2
57 Extension Cords (50m) pc 2
58 Multiprise (Kadris minimum 5 ports) pc 2
59 Masking tape (skotch) pc 6
60 Cutting disk pc 20
61 Drill bits 6mm pc 4
62 Drill bits 8mm pc 4
63 Drill bits 10mm pc 6
64 Socket adaptor 1/2″ pc 15
65 Drill bits 12mm pc 6
66 Rubber Gloves Pc 50
67 Small Gloves Pc 464
68 Big Gloves Pc 50
69 Rubber Boots Pc 50
70 Hi-Vis Vests Pc 50
71 Hard Hats Pc 50
72 Safety Glasses Pc 343
73 Dust Masks Pc 300
74 Faceshield Pc 4
75 Fire extinguisher Pc 2
76 First Aid Kit Pc 2
77 Ear Protector Pc 10
78 Temperature gun and its spare batteries Pc 1
79 Hand wash equipment (kandagirukarabe) Pc 2
80 Liquid soap 500 ml 2
81 Hand sanitizer 500 ml 8
82 Dust bin Pc 2
83 Hygienic paper Pc 30
84 Chlorine 5L 2
85 Alcohol hand pump Pc 2
86 Plastic cup Pc 20
87 Sponges Pc 12
88 Sur l’eau (to treat water for drinking). 150 ml 10
89 Jerrycans (used for potable water) Pc 3
90 Face Masks (Box of 50pc) Box 1
91 Safety Boat Pc 10
92 Raincoats Pc 10
93 Diamond Discs Pc 5
94 Drill chisel Bit for Demolition hammer Pc 7
95 Carbon Brush Pc 5
96 PVC Pipe (63Mm Diameter) PN6 Pc 2
97 PVC Pipe (PVC 110 PN10) PN10 Pc 2
98 Elbow 63mm dia. different angles Pc 5
99 Elbow 110mm di. different angles Pc 5
100 Glue for PVC pipe joining Pc 4
101 Heavy duty Extension cable (100m) Pc 2
102 Coil (Enduit) for small grinder machine Pc 14
103 Coil (Enduit) for big grinder machine Pc 14
104 Carpentry drill bit Pc 10
105 Carpentry chisel Pc 10
106 Life Jacket Pc 23
107 Voltmeter Pc 1
108 transformer Pc 1
109 Galvanized Umbrella Head Roofing Nails kg 5
110 PVC Pipe Elbows (90°, and 135°) Pc 1
111 Nails of Various Sizes kg 1
112 Masonry Ruler (60 × 40 mm Tube × 3 m Length) pc 1
113 Polypropylene Graduated Cylinders, graduated in mm. 250mm volume pc 3
114 2” Pipe Threading Machine pc 1
115 Pipe Clamping Bench Vice pc 1
116 Sika Latex Litre 5
117 3-Ton Winch with Handle and Cable pc 1
118 Carbon Brushes for Hilti Tools pc 3
119 Carbon Brushes for DeWalt Tools pc 3
GRAND TOTAL (VAT INCLUSIVE)
Lot 4: Flexible Pipes,fences and other items 
No.  Items  Unit  quantit y unit price/VA T inclusiv e total price/VAT inclusive Place of delivery
1 Galvanized Tie Wire (Wire diameter 2.85mm) kg 10 0 ZINIYA Fika Warehouse
2 Tie Wire (Rebar) diameters 14-17 gauge (1.63-1.14mm) kg 11 0
3 PVC Suction Hose 2” (50 mm) ID, 4 mm wall thickness m 6 0
4 PVC Suction Hose 3” (75 mm) ID, 4 mm wall thickness m 24 0
5 Multipurpose Lithium Grease kg 5 0
6 Non-Woven Geotextile (Roofing) 34 0
7 Diesel Gasoline Litre 1 0
8 Diesel Fuel Litre 1
9 Gasoline (Petrol) 20 Litre 2 0
10 Car rim Pc 4 0
11 Galvanized Chain Link Wire Mesh Fence 50×50 Gauge 12 (2.5mm wire diameter) 20m Roll 7 0
12 Galvanized Chain Link Wire Mesh Fence (1.8 m height, 50 × 50 mm mesh opening, Gauge 10 (3.2 mm wire diameter) 20m Roll 7 0
13 Mesh for Stone Gabions (2m3) PC 24 0
14 Shade Net Roll (80 m × 1.8 m) for Fencing m 80 0
GRAND TOTAL (VAT INCLUSIVE)  0
Lot 5: Steel
No.  Items  Unit  quanti ty unit price/VAT inclusive total price/VAT inclusive Place of delivery
1 Angle 40x40x3 (6m Length) Pc 214 Kigali
2 8mm (#2) Reinforcement Bars (12m) Pc 23
3 Flat bar 30*3mm (6m Length) Pc 1
4 Angle 50x50x6 (6m Length) Pc 3
5 Angle 70x70x6 (6m Length) Pc 5
6 Angle 75x75x6 (6m Length) Pc 16
7 UPN 100x50x6 (6m Length) Pc 18
8 60mm x 3mm Pipe (6m Length) Pc 1
12 2″ Ø G.I. Pipe (6m Length) Pc 24
13 2″ Ø G.I. Pipe Coupling Pc 26
15 6mm Steel Plate Pc 2
16 10mm Steel Plate Pc 1
17 13mm Steel Plate Pc 1
GRAND TOTAL (VAT INCLUSIVE)
Lot 6: House Materials
No.  Items  Unit  quantity  unit price/VAT inclusive total price/VAT inclusive Place of delivery
1 Gaz cylinders (Re-Fill) with ring 6 kg Pc 6 ZINIYA Fika Warehouse
2 Gaz cylinders (Filled) with ring 6 kg Pc 6
3 Gaz burner with valve (Urutambi) pc 2
4 Iron grill for gaz cylinder stand (ishyiga) pc 2
5 Sauce pans (5 set) Pc 4
6 Small Bassins Pc 2
7 Big Bassin Pc 2
8 Plastic plates Pc 4
9 Knife Pc 4
10 Spoon Pc 4
11 Folks pc 4
12 Food flask (METALLIC) Pc 2
13 Laddles (RUCHE) Pc 2
14 Wooden laddles (utumamiyo) Pc 2
15 Wooden laddle (umwuko) pc 2
16 Plastic tables pc 4
17 Water bottle re-fill pc 8
18 Water bottle filled pc 8
19 Plastic chairs Pc 4
20 Mosquito nets (simple) pc 3
21 Mattress Rwanda Foam (size 190×90, thickness 15 cm) Pc 2
22 Mattress Rwanda Foam (size 190×120, thickness 15 cm) pc 2
23 Thermos Pc 1
24 Curtain Pc 4
25 Bucket (indobo) Pc 2
26 Sponge (twokoza amasahane) Pc 12
27 Pad lock Pc 3
28 Laclete (yo gukoropa) Pc 1
29 Bloom (umweyo) Pc 1
30 120L basin for water storage Pc 1
31 Bar soap with arms Pc 12
32 Insect repillent for skin Pc 3
33 Insect repillent for surface Pc 3
34 Registre pc 1
35 blastic bag (Imifuka) 100kg pc 20
36 Torche electrical/solar pc 3
37 Whistle pc 2
38 Hygenic paper pc 30
39 Fire extinguisher (9 kg) pc 2
40 First aid kit pc 2
41 Trush bin pc 2
42 Jerrycan pc 2
43 Liquid soap/L pc 12
44 Hand wash equipment pc 2
45 Umbrellas pc 2
46 Pens pc 3
47 Plastic Bags (imifuka) 50 kg pc 50
48 Snake Repellent (snake fix) (1L) Litre 1
49 Manual spray pump 20L pc 1
GRAND TOTAL (VAT INCLUSIVE)
Lot 7: Power tools rental
No  Items  Unit  quantity  Unit price/ VAT inclusi ve total price/ VAT inclusi ve Place of deliver y
1 Hand Jumping Compactor Rental with fuel and Operator. Weight (60- 82kg), impact force (10-15KN) Day 10 Countr ywide: The client (Fika) will be respon sible for arrangi ng and coverin g the cost of transp ortatio n.
2 Roller compactor (double drum) Rental with fuel and Operator. Weight 650kg, impact force 20kN Day 10
3 Concrete mixer Rental with fuel and Operator, minimum 350l drum capacity, suitable for mixing 50kg cement bag per batch, wheels 2or 4 Day 10
4 Concrete vibrator Rental with fuel, operator and 2 flexible shafts. Flexible shaft length 3-6m, weight 10-20kg, shall Day 10
5 Electric hammer (Demolition hammer) Rental with Operator (220V, 50/60Hz, 3000r/min, 3000W, GW:22Kg) Day 10
Electric hammer (Demolition hammer) Rental with Operator (220-240v, 50Hz, 2100W) Day 10
Electric hammer (Demolition hammer) Rental with Operator (230-240v, 50-60Hz, 2000W, 8.8A) Day 10
6 Angle Grinder Rental with Operator, wearing 230mm diamond disc for cutting stones) Day 10
7 6KVA Generator Rental with fuel and Operator (230V,24A, Maximum output:6.0kw, related output:5,5kw, 50hz, power factory 1.0, DC Output 12V 8.3A Day 10
GRAND TOTAL (VAT INCLUSIVE)
Lot 8: Machineries rental
No . Items  Unit  quantit y unity price/VA T inclusiv e total price/VA T inclusiv e Place of deliver y
1 Excavator Rental with fuel and Operator (CAT 320) Bucket capacity (1-1.2 m3) Hou rs 120 Countr ywide: The client (Fika) will be respon sible for arrangi ng and coverin g the cost of transpo rtation.
GRAND TOTAL (VAT INCLUSIVE)

End

 

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