The Urugo Women’s Opportunity Center (WOC)is a multi-purpose community center in the heart of Kayonza, which promotes the social and economic empowerment of women in Rwanda. The Center offers education and rights training, job-skills training, and economic and employment opportunities for women and the community at-large. With the goal of achieving self-sustainability, the Center also operates revenue-generating activities to finance its educational and training work, such as lodging facilities, restaurant and bar, coffee shop, handicraft gift shop, market stalls, food production unit, and rental of space for meetings and events. The Urugo-WOC is managed and operated by a Limited Liability Company (LLC) fully owned by Women for Women International.
Website:
TENDER NOTICE FOR THE SUPPLY & DELIVERY OF MACHINARY
Tender Reference: URUGO/ME/2026/001
Issue Date: 16 July 2026
Closing Date: 23 July 2026
1. Background
Urugo Women Opportunity Center (WOC) is a social enterprise committed to empowering women and youth through Technical and Vocational Education and Training (TVET), entrepreneurship development, hospitality, dairy processing, leather works, textile production, agriculture, and other income-generating initiatives.
To strengthen its operational capacity and enhance practical training across its production units, Urugo WOC invites eligible and qualified suppliers to submit sealed bids for the supply and delivery of Machinery & Equipment for various departments.
2. Objective
The objective of this tender is to procure high-quality machinery and equipment required to improve practical training, production efficiency, and operational effectiveness across Urugo WOC’s technical training and business units.
3. Scope of Supply
The successful bidder(s) shall supply and deliver machinery and equipment for, but not limited to, the following departments:
Detailed technical specifications, quantities, units of measurement, and minimum technical requirements are provided in the Bill of Quantities (BoQ), which forms an integral part of this tender.
Bill of Quantities (BoQ) – Complete Item List
|
Item Category
|
Sub-Program
|
Item
|
Specification
|
Unit
|
Qt
y
|
|
Consumables
|
Carpet
Weaving
|
Carpet/wool shaving machine
|
pcs
|
10
|
|
Machines/Equipment
|
Carpet
Weaving
|
Carpet Binding
Machine (portable)
|
Pcs
|
5
|
|
Machines/Equipment
|
Carpet
Weaving
|
Electric carding
machine (Drum carder)
|
pcs
|
1
|
|
Machines/Equipment
|
Carpet
Weaving
|
Electric spinning wheel
|
Pcs
|
3
|
|
Machines/Equipment
|
Carpet
Weaving
|
Tufting Gun (hand-held, carpet)
|
Pcs
|
5
|
|
Machines/Equipment
|
Coffee &
Beverages
|
Ice maker machine
|
Pcs
|
1
|
|
Machines/Equipment
|
Coffee &
Beverages
|
POS Machine
|
Pcs
|
1
|
|
Consumables
|
Pastry &
Confectionery Production
|
Detergent
|
Detergent: for
washing dishes
liquide 5 and 4 kg powder,Degrease 5: cleaning
stove,Disnfectants/san itizers
3,Abbrassive5:Descal er/lime remover,Oven cleaners5: Glass
cleaner5,Floor
cleaners5,Drain
cleaners5,Food safe sanitizing solution5 As
|
bltl
|
50
|
|
Consumables
|
Pastry &
Confectionery Production
|
Oven mitts/gloves
|
Oven mitt linen,
silicon exterial,heat resistant
425F,12”/30.5cm
|
Pcs
|
10
|
|
Consumables
|
Pastry &
Confectionery Production
|
SEEDS Assorted
|
sesame,pumpkin
seeds,chia seeds,oats As per request
|
kg
|
10
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Bear Electrical Food Steamer
|
stainless, Digital
control, 3Tier 8L
Large capacity,
1200W
|
Pcs
|
1
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Bread slicing machine
|
Electric, stainless, Adjustable
knobs,range 110-
390mm, strong
motor,low noise and low energy
consuption
|
Pcs
|
1
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Chest Freezer (400L)
|
With two separate large epoxy-coated
|
Pcs
|
1
|
|
steel basket- two
doors
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Commercial Blender (Heavy Duty)
|
Multiple speed,
capacity 2L, Product dimension
8.3”Dx8.6Wx19.3”H
|
Pcs
|
2
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Commercial Deep Fryer (Double Tank)
|
Two
Baskets,13LX2,13.7Q t*2, 1800Watts*2, 120V, Temperature control timer
|
Pcs
|
1
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Dishwashing Machine (Commercial)
|
small stainless, 10 place settings large plates, pots and Pans up to 26cm in
diameter, 8 program, maximum plate size 25cm,free standing
|
Pcs
|
1
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Electrical Potato masher Machine
|
Heavy duty, stainless, 1 Piece, 60 cm height, 10cm widith, 12 cm length, minimum
production of 1kg
|
Pcs
|
4
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Gas Griddle & grill
stove steak,
|
Stainless, electrical & Gas,
220V,CE,dimension L550xD400xH230m m, packaging size
L640xD510xH310m m, Volume 0.1 CBM
|
Pcs
|
1
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Hevy duty french Chips cutter
|
size
420*205*320mm, Blade:115*115mm.Pr oppeller 75*75,
Potato strips size
7,10,13mm
|
Pcs
|
1
|
|
Machines/Equipment
|
Pastry &
Confectionery Production
|
Microwave Oven
|
Capacity
0.7o,GlassTurn table, cooking power levl 11
|
Pcs
|
4
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
Planetary daugh mixer
|
Capacity :20l,stainless steel bowl,3 speed or variable,power:0.5HP -3HP,voltage:220 V or 380v
|
pcs
|
1
|
|
Machines/Equipment
|
Pastry &
Confectionery Production
|
Proofer Cabinet (16- Tray)
|
Electriv prover with 16 trays, timing
device,stainless,520*7 90*1950,
|
Pcs
|
1
|
|
Machines/Equipment
|
Pastry &
Confectionery Production
|
Waffle Maker
(Commercial)
|
4 slices, handle
rotary, dimension
7.8*9.69*3.31, 4.5 square Waffles at
once, 1”thick
|
Pcs
|
2
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
commercial Barbercue grill Machine
|
charcoal barbecue, stainless steel
operated 4ft length
|
pcs
|
1
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
commercial Soup kettle warmer
|
Electrical
38*38*38cm(14.96*1 4.96*14.96inch,height 23cm,3kg ,stainless steel,color black
|
pcs
|
2
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
commercial pasta maker
|
black color ,pasta
cutter ,hand crank
,aluminium ,3pounds ,8.11”*8.27”W*5.9”H
|
PCS
|
1
|
|
Machines/Equipment
|
Food &
Nutrition
Production
|
lettuce spinner dry
|
9.2 inch 24cm,8.7inch 22cm,7.7inch 19.5cm ,5l, clear color and black
|
pcs
|
2
|
|
Tools
|
Pastry &
Confectionery Production
|
Mixing Bowls (stainless steel, pastry set)
|
KPS set of 6 Pcs
nesting mixing Plastic with Lid 7.5/8.75/10” Diameters,
dishwasher safe,
microwave
safe,Freezer safe, Free of BPAs,PFOAs,PT Fes, PVCs
|
Sets
|
1
|
|
Consumables
|
Sewing &
Tailoring
|
Machine Oil
|
Cart
on
|
6
|
|
Consumables
|
Sewing &
Tailoring
|
Needles for industrial sewing Machine
|
Pack
s
|
20
|
|
Consumables
|
Sewing &
Tailoring
|
Needles for manual Machine
|
Pack
s
|
10
|
|
Machines/Equipment
|
Sewing &
Tailoring
|
Button Attaching
Machine (Industrial)
|
Combined Model No 1900
|
Pcs
|
1
|
|
Machines/Equipment
|
Sewing &
Tailoring
|
Buttonhole Machine (Industrial)
|
Pcs
|
|
|
Machines/Equipment
|
Sewing &
Tailoring
|
Eyelet button punch machine (Domestic)
|
Pcs
|
1
|
|
Machines/Equipment
|
Sewing &
Tailoring
|
Industrial Straight
Stitch Sewing Machine (Manual)
|
high quality with
tables
|
Pcs
|
3
|
|
Machines/Equipment
|
Sewing &
Tailoring
|
Industrial Straight
Stitch Sewing Machine (with table and motor)
|
Servo-motor
|
Pcs
|
8
|
|
Machines/Equipment
|
Sewing &
Tailoring
|
Steam Iron Press
(Industrial)
|
Hand driven,
|
Pcs
|
2
|
|
Machines/Equipment
|
Sewing &
Tailoring
|
Zigzag Sewing Machine (Domestic)
|
Pcs
|
1
|
|
Tools
|
Sewing &
Tailoring
|
Dyset for button punch machine (Domestic)
|
Pair of forms assorted
|
Sets
|
5
|
|
Tools
|
Sewing &
Tailoring
|
Dyset for snap machine
|
Pair of forms assorted
|
Sets
|
10
|
|
Tools
|
Sewing &
Tailoring
|
Eyelet machine (snap machine)
|
Electronic with all Dyset assorted
|
Set
|
1
|
|
Tools
|
Sewing &
Tailoring
|
Magnetic Seam Guide
|
For Sewing Machine with Seam Rippers & Needle Threader, 3 in 1 Guide Hemmer
with Scale,Universal Sewing Accessories (Pink-Stitch Ripper + Threader)
|
Pcs
|
25
|
|
Consumables
|
Housekeeping
|
Hand Sanitiser
|
Alcoolic based bottle with pump
|
Bottl
e
|
10
|
|
Consumables
|
Housekeeping
|
Powder Detergent
|
high efficient powder commercial machine ph 7-10, 5-20kg
|
Kg
|
10
|
|
Equipment
|
housekeeping
|
Fan(Laner)
|
Ceilling fan
dimension
52”*52”w*11.5”h
|
pcs
|
3
|
|
Equipment
|
housekeeping
|
Housekeeping trolley
|
stainless still or
plastic frame 3-4
shelves
|
pcs
|
1
|
|
Equipment
|
housekeeping
|
Minibar(Compact)
|
capacity40-60L
compress
|
pcs
|
1
|
|
Equipment
|
housekeeping
|
Safe deposit
|
Safe deposit box
(User Keypad and Key Backup)
|
Pcs
|
1
|
|
Other
|
Housekeeping
|
Barcode Scanner
|
Ls 392 wired USB optional Laser high speed 1D
|
Pcs
|
1
|
|
Other
|
Housekeeping
|
Carpet shampoo
|
low foam carpet
detergent comptable with extra machine 7- 8L
|
Little
s
|
5
|
|
Machines/Equipment
|
Leather Works
|
Brushes
|
Pcs
|
15
|
|
Machines/Equipment
|
Leather Works
|
Filling Machine
|
pc
|
2
|
|
Machines/Equipment
|
Leather Works
|
Heat press cutter
machine
|
Pcs
|
1
|
|
Machines/Equipment
|
Leather Works
|
Heat press logo
machine (15 ton)
|
Pcs
|
1
|
|
Machines/Equipment
|
Leather Works
|
Heavy duty leather
machine
|
pcs
|
1
|
|
Machines/Equipment
|
Leather Works
|
Polishing and Brushing Machine
|
Pcs
|
2
|
|
Machines/Equipment
|
Leather Works
|
Tailoring electric
sewing machine
|
pcs
|
2
|
|
Machines/Equipment
|
Leather Works
|
Zig zag machine
(stitching)
|
stitching machine
|
Pcs
|
1
|
|
Materials
|
Leather Works
|
Loom machine
(beading)
|
beading
|
Pcs
|
50
|
|
Materials
|
Leather Works
|
Machine oils
|
doz
|
3
|
|
Materials
|
Leather Works
|
Strap cutter machine
|
Pcs
|
4
|
|
Machines/Equipment
|
Milk
Processing
|
pH Meters
|
OK
|
Pcs
|
1
|
|
Consumables /
Materials
|
Vertical
Agriculture
|
Fuel and lubricants
|
Diesel and machine oil
|
Litre
|
1
|
|
Consumables /
Materials
|
Vertical
Agriculture
|
Fuel or lubricants for pumps
|
Pump oil and diesel
|
Litre
|
1
|
|
Consumables /
Materials
|
Vertical
Agriculture
|
Replacement spare part
|
Irrigation/pump spare part
|
Piece
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Boots
|
PVC waterproof
safety boots, knee
height
|
Pair
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Composting units
|
Organic waste
compost bin system, 500 L
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Digital devices
(computers)
|
Laptop computer,
Core i5, 8 GB RAM
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Digital devices
(smartphones)
|
Android smartphone, 128 GB storage
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Digital devices( tablets)
|
Android tablet, 10- inch screen
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
EC meters
|
Portable electrical conductivity meter
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Emitters
|
Drip irrigation
emitters, 2 L/hr
|
Piece
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Fertigation equipment
|
Venturi fertilizer
injector kit
|
Set
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Filters
|
Disc/screen irrigation filter
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Flow Meter
|
Digital water flow meter
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
GPS devices
|
Handheld agricultural GPS device
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Germination trays
|
Plastic germination trays, 128 cells
|
Piece
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Gloves
|
Rubber or nitrile farm gloves
|
Pair
|
40
|
|
Equipment
|
Vertical
Agriculture
|
Heating systems
|
Greenhouse
electric/diesel heater
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Herb dryers/drying
racks
|
Multi-layer herb
drying rack
|
Unit
|
2
|
|
Equipment
|
Vertical
Agriculture
|
Humidifiers
|
Industrial greenhouse humidifier
|
Unit
|
4
|
|
Equipment
|
Vertical
Agriculture
|
Hygrometers
|
Digital humidity
meter
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Irrigation Controller
|
Automatic irrigation controller
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Irrigation pipes and fittings
|
HDPE irrigation pipe fittings set
|
Set
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Irrigation pipes and hoses
|
Flexible irrigation hose, 1 inch
|
Roll
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Irrigation pumps
|
Electric irrigation
water pump, 2 HP
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Irrigation timers
|
Digital irrigation
timer
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Knapsack sprayer
|
16–20 L manual
sprayer
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Lighting systems
|
LED greenhouse
grow lights
|
Set
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Masks,
|
Protective face masks for spraying
|
Piece
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Mist propagation
systems
|
Automatic mist
propagation unit
|
Set
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Moisture Meter
|
Digital grain moisture meter
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Moisture meter
|
Soil moisture
measuring device
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Mulching equipment
|
Plastic mulch laying equipment
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Nursery pots and
containers
|
Plastic nursery pots, 5–10 L
|
Piece
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Nursery trays and
seedling trays
|
Plastic seedling trays, 72 cells
|
Piece
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Overalls
|
Protective agricultural overalls
|
Piece
|
1
|
|
Equipment
|
Vertical
Agriculture
|
PVC Pipes
|
PVC irrigation pipe, 2 inch
|
Leng
th
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Packaging and sealing machines
|
Vacuum packaging and sealing machine
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Pipe cutters
|
PVC/HDPE pipe
cutter
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Pipes and hoses
|
Agricultural PVC
hose pipe
|
Roll
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Portable generators
|
Petrol generator, 5 KVA
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Pressure Gauge
|
Irrigation pressure gauge
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Pressure regulators
|
Irrigation pressure regulator
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Rainwater harvesting systems
|
Roof rainwater
harvesting system
with tank
|
Set
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Refrigeration unit
|
Agricultural
refrigeration system
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Seed trays
|
Plastic seed trays, 128 cells
|
Piece
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Seedling propagation chambers
|
Controlled seedling propagation chamber
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Shade nets
|
UV-protected
agricultural shade net
|
Roll
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Soil moisture meters
|
Digital soil moisture sensor
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Soil pH meter
|
Portable soil pH
meter
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Soil testing kits
|
Soil nutrient testing kit
|
Set
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Solar drying equipment
|
Solar crop dryer
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Sprinkler irrigation
systems
|
Complete sprinkler irrigation system
|
Set
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Storage shelves and containers
|
Metal storage shelves with containers
|
Set
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Thermometers
|
Digital greenhouse thermometer
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Valves and Connectors
|
PVC/HDPE irrigation valve connectors
|
Set
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Ventilation fans
|
Greenhouse exhaust ventilation fan
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Water Pump
|
Electric water pump, 2–3 HP
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Water storage tanks
|
Plastic water tank, 5000 L
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Weighing scale
|
Digital weighing
scale, 100 kg
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Wheel cultivators
|
Manual wheel
cultivator
|
Unit
|
1
|
|
Equipment
|
Vertical
Agriculture
|
Wheelbarrows
|
Heavy-duty
wheelbarrow
|
Unit
|
1
|
|
Tools
|
Vertical
Agriculture
|
Harvesting baskets
|
Plastic woven
harvesting basket
|
Piece
|
1
|
|
Tools
|
Vertical
Agriculture
|
Knapsack sprayers
|
16 L knapsack
sprayer
|
Piece
|
1
|
4. Delivery Requirements
The successful bidder shall:
- Deliver all items to Urugo WOC Head Office, Kayonza District.
- Supply new, genuine, and high-quality products.
- Replace any defective items at no additional cost.
- Provide warranty information where applicable.
Delivery Terms
Prices should include:
- Transportation
- Loading
- Offloading
- Installation (where applicable)
Quotations should include:
- Unit Price
- Total Price
- VAT
- Country of Origin
- Brand
- Manufacturer
- Delivery Period
- Warranty
- Catalogue/Brochure
5. Required Documents
Interested bidders must submit:
- Application Letter addressed to the Executive Director of Urugo WOC. 2. RDB Certificate.
- Valid Tax Clearance Certificate.
- VAT Registration Certificate.
- RSSB Clearance Certificate.
- Three (3) Recommendation Letters and/or Completion Certificates from previous clients.
- Detailed Quotation indicating unit prices, total prices, delivery period, and validity period.
7. Submission Instructions
- Bids must be submitted in two (2) hard copies.
- Submission location: Urugo WOC Head Office, Kayonza District.
- Deadline for submission: 23 July 2026 at 5:00 PM.
- Late submissions will not be considered.
The envelope should be clearly marked: Tender for the Supply and Delivery of Machinery & Equipment
Tender # Reference: URUGO/ME/2026/001
8. Evaluation Criteria
Bids will be evaluated based on:
- Compliance with tender requirements.
- Technical conformity of supplied items.
- Supplier experience and references.
- Delivery capacity and timeline.
- Price competitiveness.
Urugo Women Opportunity Center (WOC) reserves the right to accept or reject any bid and is not bound to accept the lowest-priced offer.
Evelyn K. Karamagi
The Executive Director
WfWI Empowerment center LLC ( Urugo WOC)
